McHenry Times

City of Harvard Events Committee will meet August 1.

Here is the agenda provided by the Committee:

1. Roll Call

2. Public Comment

3. Treasurer’s Report

4. Harvard Balloon Fest September 1-3, 2017

a) Budget

i) Add expense line item for parking/grounds

ii) Add expense line item for parking/direction related signage

iii) Amend Ground expense item to rent power cable ramps

b) Football Field, Parking Accommodations and Concession Stand

c) Governor’s Home Town Award - Application due August 1st

d) Home City Ice Quote

e) Press Credentials - Define Press

f) Press Release for Media

g) Rain Insurance Quote

h) RFP’s Transportation Services

i) Waterford Balloon Fest Review/Comments

j) Subcommittee Reports

i) Advertising/Publicity (Tammy)

ii) Beer Tent (Scott)

 Beer trailer/refrigerated van

iii) Camping (Keith)

iv) Entertainment/Music (Roger)

v) Food Vendors (Tammy/Lori)

vi) Grounds (Mark/Roger/Mike/Bryce)

vii) Marketing/Promo Items (Janet)

viii)Parking (Sheila/Steve)

ix) Photo Contest (Nancy Shepherd)

x) Run With Balloons 5K Run & Walk/10K Run (Lori, Tom & Laura)

xi) Stateline Events Open Market Craft/Vendor & Business Expo (Stacy Moore)

xii) Sponsorship (Lori)

xiii)Volunteers (Janet)

xiv) Lake Geneva Balloon Co. (John Trione)

xv) Balloon Fest Chairman Report

5. New Business

6. Meetings August 8, 15, 29 as needed

7. Adjournment

http://www.cityofharvard.org/documents/AgendaEvents2017-08-01.pdf