McHenry County Finance & Audit Committee met Feb. 3.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting called to order at: 8:31 AM by Michael Skala.
PRESENT: Skala, Wegener, Acosta, Doherty, Parrish (8:30 AM - 11:15 AM), Smith, Thorsen (8:30 AM - 11:45 AM), Wilbeck (Remote)
ABSENT:
Also present: Peter Austin, County Administrator; Kevin Bueso, Chief Financial Officer; Scott Hartman, Deputy County Administrator; Hans Mach (remote), Community Development Administrator; Tom Sullivan, Director of IT; Julie Courtney, Director of Workforce Network; Tiki Carlson (remote), Director of ETSB; Sandra Salgado, Sheriff's Office Business Manager; Stephan Gray, Senior Accountant Finance; Theresa Meshes, County Board Member; Jeffrey Poynter, Director of Workforce Network Board; Adam Letendre, Director of Purchasing; Adam Wallen, Director of Planning and Development; Shannon Teresi, County Auditor.
2. MINUTES APPROVAL
1. Finance & Audit - Public Meeting - Jan 12, 2022 3:00 PM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Larry W Smith SECONDER: Stephen Doherty AYES: Skala, Acosta, Doherty, Parrish, Smith, Thorsen, Wilbeck ABSENT: Wegener |
None.
4. MEMBERS' COMMENTS
None.
5. NEW BUSINESS
None.
6. PRESENTATION
None.
7. ROUTINE CONSENT AGENDA
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Lori Parrish SECONDER: Stephen Doherty AYES: Skala, Wegener, Acosta, Doherty, Parrish, Smith, Thorsen, Wilbeck |
2. Resolution Authorizing a Contract with Anthem Excavation and Demolition for the Demolition of Structures and Clean Up of the Properties Located at 1120 Linden Rd, Spring Grove; 1432 Linden Rd, Spring Grove; and 7509 Carlton Dr, Spring Grove, Illinois (Environmental Sustainability)
3. Resolution Authorizing Monthly Transactions for the Delinquent Tax Program
4. 7.4 Removed for Discussion by Mr. Wilbeck
5. 7.5 Removed for Discussion by Mr. Smith
6. Resolution Authorizing Acceptance of the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Act Grant # 20-661002 to the Workforce Network Fiscal Year 2022 Budget (Economic and Workforce Development)
7. Resolution Supporting the Annual Renewal of Maintenance and Support with CentralSquare Technologies for the Emergency Telephone System Board (E-911) Public Safety Suite Software Modules
8. Resolution Authorizing the Purchase of Seven (7) Dodge Charger Pursuit Vehicles, Two (2) Dodge Ram Pursuit Vehicles and One (1) Dodge Durango Pursuit Vehicle from Sunnyside Company of McHenry, IL per Bid 21-4205 for the McHenry County Sheriff's Office (Environmental Sustainability)
9. Resolution Authorizing the Creation of Two (2) Case Manager positions (Grade 7E) in the Sheriff's Office in the Police Social Worker Division (Leadership and Governance)
10. Resolution Authorizing an Agreement with the Office of the Illinois State's Attorney Appellate Prosecutor for Fiscal Year 2022
11. Resolution Reclassifying Positions within the Department of Health’s FY22 Departmental Roster
12. Resolution Authorizing the Addition of a Public Health Nurse Position Within the Department of Health’s Departmental Roster
13. 7.13 Removed for Discussion by Mr. Smith
8. ITEMS REMOVED FROM CONSENT AGENDA
1. Resolution Authorizing ProofPoint Subscription Service and Support Renewal with CDW*G LLC in Fiscal Year 2022
Formally agenda item 7.4
Adam Letendre, Director of Purchasing, joined the committee to discuss the resolution.
Mr. Wilbeck wanted to inquire on why there was no competitive bids. Mr. Letendre stated there were competitive bids, but it was completed by joint purchasing the first is the National MPA and the other Sourcewelll. He stated Sourcewell does the bidding and they are sufficiently complex that they don't bid them solely but they let a larger entity like those bid before the County, so their competitive requirements exceed the County purchasing ordinance and that is why there are no other bids listed.
Mr. Smith wanted to confirm if that was the answer for the next pulled resolution. Mr. Letendre confirmed it is the same.
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Stephen Doherty SECONDER: Larry W Smith AYES: Skala, Wegener, Acosta, Doherty, Parrish, Smith, Thorsen, Wilbeck |
Formally agenda item 7.5
Tom Sullivan, Director of Information Technology, joined the committee to discuss the resolution.
Mr. Smith stated he received his answer from the previous resolution, so he no longer has questions.
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Larry W Smith SECONDER: Jeffrey T Thorsen AYES: Skala, Wegener, Acosta, Doherty, Parrish, Smith, Thorsen, Wilbeck |
Formally agenda item 7.13
Adam Letendre; Director of Purchasing, Kevin Bueso; Chief Financial Officer, Peter Austin; County Administrator and Sandra Salgado; Business Manager/Sheriff, joined the committee to discuss the resolution.
Mr. Smith wanted an explanation to why this was not in this years budget, it seems a bit early to come forward with an emergency appropriation. Mr. Bueso stated the item was brought forward to the Transportation Committee a few months back and the idea was to start a program to review the fleet and based on the cost of that and what is happening in the market right now as a government entity they receive them at such a low cost where they can be used for a few years and be turned around for sell and make a surplus from it. He stated the idea was first presented as a lease option through enterprise so the committee decided there was no reason to pay administration fees and interest, so they wanted to do them on their own and this is step one of the process. It sets up a new fund for non sheriff and non DOT vehicles for about $200,000, and allows the County to purchase the cars for the government pricing and three years down the line they turn it around, and the expectation of what the see is the vehicles can be sold for the equity that would be built and the funds would go back to the fleet fund, so in a way it would be self funded after the initial seed money the County would approve. He stated they discussed it during Transportation committee with the idea to bring it to the Board at the beginning of the Fiscal year so that is the reason why it is so early on in the process, they did not have the proper information before November/December to include it in the 2022 Budget, that is why it was brought forth now. Mr. Smith inquired on how many vehicles they have, Mr. Bueso stated he will have to refer back to the list in order to give him a definite answer. Mr. Austin stated this is what they consider to be the easier flip, the pickups are very attractive and they are getting them below market.
Ms. Wegener stated with them being below market, she assumed they did not go out to bid for them. Ms. Salgado stated they did go out to bid, they are purchasing from the same bid the Sheriff's office is purchasing the vehicles from.
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Larry W Smith SECONDER: Jeffrey T Thorsen AYES: Skala, Wegener, Acosta, Doherty, Parrish, Smith, Thorsen, Wilbeck |
1. Presentation on the Illinois Manufacturing Excellence Center Request
David Bouley, President of Illinois Manufacturing Excellence Center (IMEC) and Paula Velasquez, Director of Diversity, Equity and Inclusion in Manufacturing (DEI), joined the committee to discuss the presentation.
2. Presentation on the McHenry County College Request
Catherine Jones, Associate Vice President of Workforce Development, joined the committee to discuss the presentation.
3. Presentation on the Housing Opportunity Development Corporation Request
Jake Victor, Vice President of Development of Housing Opportunity Development Corporation (HODC) and Richard Koenig, Executive Director of Housing Opportunity Development Corporation (HODC), joined the committee to discuss the presentation.
4. Resolution Authorizing the Approval of Grants Awarded from McHenry County's Allotment of the American Rescue Plan Act of 2021 and Emergency Appropriation to the 2022 Fiscal Year Budget (Economic and Workforce Development), (Leadership and Governance), (Organizational Advancement)
Peter Austin; County Administrator, Kevin Bueso; Chief Financial Officer and Stephen Gray; Senior Account/Assistant Finance Director, joined the committee to discuss the resolution.
Chair Skala inquired if members would like to remove the Housing Opportunity Development Corporation Request from the resolution and give direction to staff on how to correct it. It was a consensus of the committee to do so. Chair Skala confirmed they would be removing the third bullet point for the $1,200,000 and change the revenue to reflect $2,112,300 and the expenditures to reflect $112,300. With that he entertained a motion to approve the resolution with the removal of the Housing Opportunity Development Corporation and the changing of the revenue and expenditures as he previously stated. Ms. Wegener made a motion to do so, seconded by Mr. Doherty, the amendment was approved on a roll call vote of a majority of the members voting aye.
Chair Skala then inquired to the committee on what direction they would like to give staff. Mr. Smith stated he and believes the committee feels they need to hear from the City of McHenry and why they are pushing for that at the additional cost and if there are any alternatives. Skala inquired if members have any issues conceptually on the idea of giving money to low income housing for development of a project period. The members had no issue with the inquiry from Chair Skala as well there was a consensus of the committee that the item needed to be worked on and that it should come back to committee.
| RESULT: RECOMMENDED WITH CHANGES [5 TO 2]
MOVER: Kelli Wegener SECONDER: Stephen Doherty AYES: Skala, Wegener, Doherty, Smith, Thorsen NAYS: Acosta, Wilbeck ABSENT: Parrish |
None.
11. REPORTS
1. Auditor's Report
Shannon Teresi, County Auditor, joined the committee to discuss the report.
2. Chief Financial Officer
Kevin Bueso, Chief Financial Officer, joined the committee to discuss the report.
3. Contingency Reports
None.
4. Economic Development Corporation
None.
5. Naturally McHenry County
Scott Hartman, Deputy County Administrator, joined the committee to discuss the report.
Mr. Hartman wanted to report the Brand launch was rescheduled it was intended to happen last Thursday but it will be March 3rd, 2022 which is one month from today at 6 pm, he wanted to inform the members to RSVP and if they did not receive the email he will distribute it.
12. EXECUTIVE SESSION (AS NECESSARY)
None.
13. ADJOURNMENT
Mr. Smith made a motion, seconded by Mr. Doherty, to adjourn the meeting at 11:49 a.m. The motion passed on a voice vote of all members present voting aye. Absent was Parrish and Thorsen. - TCMcKinnon
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