City of Crystal Lake City Council met Oct. 18.
Here are the minutes provided by the council:
Call to Order
Mayor Haleblian called the meeting to order at 7:00 p.m.
Roll Call
Mayor Haig Haleblian, Councilmembers Ellen Brady, Brett Hopkins, Cameron Hubbard, Mandy Montford and Ian Philpot were present. City Clerk Nick Kachiroubas was also present. Councilmember Cathy Ferguson attended the meeting telephonically.
Interim City Manager Eric Helm, Assistant City Manager Nick Hammonds, Director of Public Works and Engineering Michael Magnuson, Director of Community Development Kathryn Cowlin, Assistant Finance Director Adam Orton, Deputy Chief of Police Rick Neumann, Fire Rescue Chief Paul DeRaedt, and City Attorney John Cowlin were also present. Special Legal Counsel Victor Filippini was also present telephonically.
Approval of Councilmember Ferguson Telephonic Attendance
Councilman Hopkins moved to approve Councilwoman Ferguson’s telephonic attendance of the City Council Meeting. Councilwoman Montford seconded the motion. On roll call, all present voted yes. Motion passed.
Pledge of Allegiance
Mayor Haleblian introduced Jack and Mary Margaret Maule to lead in the Pledge of Allegiance. Many members of their family have served in the military and their son Terrance has served in the Navy for seven years, and is currently a Surface Warfare Officer.
Ms. Maule thanked the City for the continued support of the Blue Banner Program.
Mayor Haleblian said he is proud of the Blue Star Banner Program and thanked Ms. Maule and Donna McAnally for their efforts in creating the program.
Approval of Minutes
Councilwoman Ferguson moved to approve the minutes of the October 4, 2022 Regular City Council Meeting. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.
Fire Rescue Swearing in Ceremony for New Probationary FirefighterlParamedic, Lieutenants, BattaIionlBureau Chiefs, and Deputy Chief
On Behalf of the City Council, Mayor Haleblian thanked the members of the Fire Rescue Department for their work in keeping the community safe.
Mayor Haleblian swore in the new Probationary FirefighterlParamedic, Lieutenants, BattalionlBureau Chiefs, and Deputy Chief.
Fire Rescue Chief Paul DeRaedt thanked the Mayor and City Council for the opportunity to recognize the new members of the Department and those who are moving though the ranks. He thanked everyone for the support of both the firefighters and their families.
Accounts Payable
Councilwoman Montford moved to approve the Accounts Payable in the amount of $2,100,391.50. Councilman Philpot seconded the motion. On roll call, all present voted yes. Motion passed.
Public Presentation
Mayor Haleblian asked if there was anyone in the public who wished to make a public presentation regarding an item not on the agenda. No one wished to speak.
Mayor’s Report
None.
City Council Reports
None.
Consent Agenda
Councilwoman Brady moved to approve a Consent Agenda, including Items lOa, and adding Items 11, 14, 15, 16, 17, 18, and 20. Councilman Hopkins seconded the motion.
Mayor Haleblian asked if anyone wished to speak on the Consent Agenda. No one wished to speak. On roll call, all present voted yes. Motion passed.
lOa. Took no action on the County Zoning Requestfor 4504 E. Terra Cotta Avenue.
11. Approved the Planning and Zoning Commission (PZC) recommendation and adopted an Ordinance granting a variation for front yard setback reduction on a front porch addition at 285 N Main Street.
14. Rejected the Parking Citation Processing proposal from the request for proposals opening on July 20, 2022; and awarded a contract to Quicket Solutions for parking citation and adjudication software.
15. Awarded the bid for the purchase of liquid aluminum sulfate (alum) to the lowest responsive, responsible bidder, USALCO LLC, and adopted a Resolution authorizing the Interim City Manager to execute a one-year contract with USALCO LLC for alum in the submitted bid amount.
16. Adopted an Ordinance waiving competitive bidding and authorizing the Interim City Manager to execute a contract for tree trimming services for 202212023 season with Winkler Tree and Landscaping, execute change orders for up to 10% of the contract amount, and approve warranted completion date change orders relating to the contract.
17. Adopted a Resolution authorizing the Interim City Manager to execute a contract for commissioning services for the Building Automation System Replacement Project with Smith Seckman Reid, Inc. in the amount of $36,277.00, execute change orders for up to 10% of the contract amount, and approve warranted completion date change orders relating to the contract.
18. Reappointed Keith Saidler to the Economic Development Committee for a term ending September 30, 2025.
20. Adopted a Resolution authorizing the Interim City Manager to execute an Intergovernmental Agreement with McHenry County College to provide police services.
12. 800 Reiland Drive – Rezoning from E – Estate zoning district to B-2 General Commercial zoning district, Preliminary and Final Planned Unit Development to allow two principal structures on a single zoning lot, and a Special Use Permit to allow the continued land use as a truck dealer and repair, which is considered major automotive repair and ancillary outside storage of vehicles
Community Development Director Kathryn Cowlin provided an overview of the petitioner’s request. The Planning and Zoning Commission provided a unanimous (6-0) positive recommendation.
Mark Saladin said the rezoning the property into compliance and makes things cleaner in the future if the property was to be sold.
Councilwoman Brady moved to approve the Planning and Zoning Commission (PZC) recommendations and adopt an Ordinance granting Rezoning from E-Estate zoning district to B-2 General Commercial zoning district, Preliminary and Final Planned Unit Development, and a Special Use Permit at 800 Reiland Drive. Councilman Philpot seconded the motion. On roll call, all present voted yes. Motion passed.
13. 1150 Mitchell Court – Variation to allow 78% impervious surface coverage Community Development Director Kathryn Cowlin provided the Mayor and City Council with an overview of the request, outlining the Planning and Zoning Commission (PZC) made a nonrecommendation for the request. She said since the PZC meeting, the petitioner has agreed to landbank 12 parking spaces and would utilize permeable asphalt for a portion of the parking lot. This has been used successfully in another project in the City. Ms. Cowlin said these changes would bring the petitioner into compliance with the Unified Development Ordiance (VDO) at 70% impervious surface coverage.
Kendra Rogocki provided a historical overview of the Composite One company. She said the company has been around for 45 years, and would like to build an attractive building that both the company and the City would be proud of. She explained most of the impervious surface coverage is for the truck area, and that several changes were made. Composite One worked with staff to try to meet the ordinance requirements.
Joe Lewis, civil engineer for Composite One, reviewed the site plan, with the landbanking and a permeable asphalt driveway and several permeable asphalt parking spots.
Mayor Haleblian asked what is done at Composite One. Ms. Rogocki said they are the world’s largest supplier of composite materials.
Councilman Philpot would have agreed with the PZC and appreciates the changes that have been made. Mayor Haleblian agreed.
Councilman Hubbard asked about the maintenance of the permeable surface. Ms. Cowlin said the maintenance of the permeable surface i~ a condition of approval. She said the material does have a long lifespan.
Councilwoman Montford thanked the petitioner for the beautiful landscaping and efforts to meet paving requirements.
Councilman Hopkins asked if the shift of building size and orientation was seen by the PZC. Ms. Cowlin said yes, the building footprint is as proposed.
Ms. Cowlin said a variation for 78% impervious coverage is needed. Staff is looking at a possible change to the UDO definition to include pervious surfaces.
Councilwoman Ferguson welcomed Composite One to Crystal Lake.
Councilwoman Brady moved to adopt an Ordinance to grant a variation to allow 78% impervious surface coverage at 1150 Mitchell Court. Councilwoman Montford seconded the motion. On roll call, all present voted yes. Motion passed.
19. Annual Audit for Fiscal Year 2021-2022
Assistant Finance Director Adam Orton provided an overview of the Clean Audit, which is the highest level of achievement the City could receive. He thanked the auditor and Finance Department staff. The report will be submitted to the Government Finance Officers Association as well.
Dan Berg, representative of Sikich provided a brief overview of audit materials and thanked City staff for their help throughout the audit process.
Councilwoman Brady moved to adopt a Resolution accepting the Annual Comprehensive Financial Report of the City of Crystal Lake for the Fiscal Year ended April 30, 2022. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.
Council Inquiries and Requests
None.
Adjourn to Executive Session for the purpose of discussing matters of pending and probable litigation, the sale, purchase or lease of real property, collective bargaining and personnel
Councilman Hopkins moved to adjourn to Executive Session for the purpose of discussing matters of pending and probable litigation, the sale, purchase or lease of real property, collective bargaining and personnel. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.
Reconvene to Regular Session
Councilman Hopkins moved to reconvene to Regular Session. Councilman Philpot seconded the motion. On voice vote, all present voted yes.
Adjourn
There being no further business, Councilman Hopkins moved to adjourn the meeting at 8:38 p.m. Councilman Philpot seconded the motion. On voice vote, all present voted yes. Motion passed.
https://ecode360.com/CR2206/document/691666774.pdf
