Cary Park District Board of Park Commissioners met January 25.
Here is the minutes provided by the Board:
I. Call To Order
President Renner called the meeting to order at 7:00 pm.
II. Roll Call
Upon roll call the following Commissioners answered present: Mr. Howell, Mr. Stanko, Mrs. Hauck, Mr. Frangiamore, and Mr. Renner.
Staff
Staff present: Dan Jones, Executive Director; Vicki Krueger, Director of Finance and Administration; Sara Kelly, Superintendent of Recreation; Dave Raica, Director of Planning and Development; Paul Rogus, Superintendent of Park and Facility Maintenance; Katie Hughes, Director of Communications and Marketing; and Megan Lee, Recording Secretary.
Public None.
III. Pledge Of Allegiance To The Flag
The Pledge of Allegiance to the Flag was recited.
IV. Matters From The Public
None.
V. Items From Commissioners
Hauck explained that she really enjoyed attending the IPRA/IAPD conference and learned a lot of information. Stanko stated he attended a lot of worthwhile sessions and learned a lot of new information as well.
VI. Consent Agenda
President Renner asked if any items were to be removed from the Consent Agenda.
No items were requested for removal.
Frangiamore moved to approve the Consent Agenda as follows: VI.A.1. – Approval – Minutes Regular Board Meeting dated December 21, 2017; VI.A.2. – Approval – January 19, 2018 Disbursements in the Amount of $125,184.48; and VI.A.3. – Acceptance – Treasurer’s Report dated December 31, 2017. Second by Stanko.
Roll call vote: Yes – Howell, Stanko, Hauck, Frangiamore, and Renner. No – None. Motion carried.
VII. Business Items
VII.A. Any Items Removed From Consent Agenda
None.
VII.B. Action Items
VII.B.1. Consider – Direction to Conduct a Competitive Bid for the Lions and Kaper Parks Revitalize Project
Jones explained the Board was provided a schedule for the bidding process for Kaper and Lions Parks. The bid would be let out on February 22 and opened on March 13. The bid results would be presented to the Board of Commissioners on March 22, and on July 9 Construction would begin on both park sites. Construction on both parks is set to be complete in December 2019.
Jones stated there is the possibility that one item currently in the numbers for construction costs may be removed. The maintenance of the light poles at Lions Park may be removed if staff can find a more cost effective way to perform the repairs.
Jones stated that the bid documents are coming together nicely. The most up-to-date cost total with a 12.5% contingency is $2,993,142 for both Lions and Kaper Parks. Frangiamore asked if the cost presented included everything, and Jones explained that the cost presented included only the construction costs.
Stanko asked if the light pole cost could be included in the initial bid but removed if staff found a more cost effective way of doing the repairs after the bid was let out. Jones stated that is not the best avenue to take and staff would like to avoid that if possible. It should either be included as part of the bid or it not be included at all. Another option is to include it as an alternate and staff would review this option.
Renner asked if the project is being bid as one package or if both park sites are being bid separately so two different contractors could perform the work. Jones explained that the project is being bid as one package which should help reduce the overall cost.
Stanko moved to direct the Executive Director to let the bid for the Lions and Kaper Parks Revitalizations projects and bring the results of the process before the Board of Commissioners for final consideration. Second by Frangiamore.
Voice vote: Yes – 5. No – None. Motion carried.
VIII Executive Director Report
Jones stated there were a few updates he would provide to the Board. He explained a meeting was held on January 23rd for the Hampton Park Playground Replacement Project and asked Raica to provide an update. Raica explained both meetings were well attended with several children in attendance as well. There were four design concepts presented, and there was appreciation and excitement from those who viewed the concept plans. Bidding should take place in May with construction beginning in the fall.
Jones next updated the Board about the senior housing that will be developed behind Jewel Osco in the near future. He explained that on December 22 he received information from the Village on the design of a community room and the project. The room includes restrooms and storage and can accommodate various activities for seniors.
Jones stated staff will keep working with the Village about the available senior space and how the Park District may be involved and provide any updates he receives to the Board.
Renner explained the senior housing will have 62 units and is not assisted living. This gives the Park District a chance to look at senior programming and what they are interested in compared to what activities are currently provided at the Senior Center and if they can be improved upon.
Hauck asked if one of the selling points of the senior housing is activities will be provided by the Park District in the recreation room to the seniors living there. She doesn’t want the developer selling units under a false pretense.
Frangiamore asked how large the room was and Jones stated it was 1100 sq. ft.
Stanko asked about parking and if it was adequate if an event was held, and Jones stated they added approximately 30 spaces to accommodate such an occurrence.
Jones next provided an update to the Board on Phase I Engineering Study of a First Street Extension by the Village of Cary. He explained that in November, Raica and he met with Village staff as well as representatives from Districts 26 and 155 to discuss and provide feedback on the extension. In December, Jones was provided a schematic design of what the extension would entail and tonight that image has been provided to the Board for their review. Jones asked the Board if they would like to provide formal feedback to the Village on the proposed plan for the extension of First Street as part of the Phase I engineering input process.
After discussion, the consensus of the Board was for Board President Renner to provide formal written input to the Village on their Phase I Engineering Study.
Motion to adjourn the meeting by Frangiamore. Second by Stanko.
Voice vote: Yes – 5. No – None. Motion carried.
Meeting adjourned at 9:02 pm.
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