McHenry Times

Algonquin Area Public Library District Board met March 28.

Here is the minutes provided by the Board:

The Board of Trustees of the Algonquin Area Public Library District met on Wednesday, March 28, 2018 at the Harnish Library.

All packets were distributed on Monday March 26, 2018 and an agenda was posted in both libraries forty-eight hours prior to the meeting.

The meeting was called to order at 7:33 p.m. by President McGuire. Those answering roll call were Trustees Athmalingam, Gebhardt, McGuire, Mejia, Schaaf, and Smith. Also present were Executive Director Murray and Department Managers Christopherson, Parmele, Pearsall, and Slavick.

Audience To Visitors:

There were no visitor's

Consent Agenda:

There was some discussion. A motion to approve the consent agenda containing the approval of the February 28, 2018 Board of Trustees Meeting Minutes, the February 28, 2018 Executive Session minutes, and the February 2018 Financial Statements was made by Secretary Schaaf and seconded by Trustee Athmalingam.

Ayes: Athmalingam, Gebhardt, McGuire, Mejia, Schaaf, and Smith

Nays: None

Absent: Sanchez

Abstain: None

Trustee Sanchez arrived at 7:38 p.m.

Approval Of The February 2018 Disbursments:

A motion to approve the February 2018 Disbursements was made by Secretary Schaaf and seconded by Trustee Athmalingam. There was some discussion. Motion passed by a roll call vote.

Ayes: Athmalingam, Gebhardt, McGuire, Mejia, Sanchez, Schaaf, and Smith

Nays: None

Absent: None

Abstain: None

Approval Of Reimbursements For Travel, Meal And Lodging Expenses:

There were no expenses.

Construction Update:

Executive Director Murray stated that construction is moving along. There are no change orders to consider at this time. She announced that at this time approximately $300,000 remains in the contingency fund.

Library Closings:

Executive Director Murray discussed the up-coming construction and planned closing of the Branch library in April 2018. We will transition to our new integrated library catalog and inventory control system concurrently with the Eastgate construction. We will not be able to access our data base from April 13-17. We would like to consider closing the Branch library starting Saturday, April 14th. Trustee Schaaf voiced his concern about the length of time of the closing. There was some discussion. A motion to approve Library Closings Saturday April 14, 2018 through Sunday April 22, 2018 at the Eastgate location for renovation was made by Secretary Schaaf and seconded by Vice President Gebhardt.

Ayes: Athmalingam, Gebhardt, McGuire, Mejia, Sanchez, Schaaf, and Smith

Nays: None

Absent: None

Abstain: None

Proclamation For National Library Week 2018:

President McGuire proposed the Proclamation for National Library Week 2018.

A motion to approve the Proclamation for National Library week with a roll call vote was made by Vice President Gebhardt and seconded by Trustee Athmalingam. Motion passed by a roll call vote 6/0.

Ayes: Athmalingam, Gebhardt, McGuire, Mejia, Sanchez, Schaaf, and Smith

Nays: None

Absent: None

Abstain; None

Trustee Education:

The Board viewed a Short Take video about advocacy. Executive Director Murray previously sent out an email with the login and password for Trustee Education Short Takes.

Staff Reports:

There was some discussion. Executive Director Murray discussed with the Board that the Library is looking into a program from Baker & Taylor called Access 360 Community Share which is an ebooks platform that we are considering adding to our collection by partnering with Fox River Valley Public Library and Ella Johnson Public Library. There are several benefits: all materials will be available to the students and the public and the shared collection with the other libraries will lower the cost of Access 360 Community Share. A possible intergovernmental agreement may be brought before the Board in the coming months.

Executive Director Murray presented the new library logos that are under consideration. She discussed the significance of the logos. The logo contains books and a bridge. The books represent the books in the library and the bridge represents bridging the library community, which stands on either side of the Fox River; bridging the gap between media and books; and bridging the gap across ages.

Executive Director Murray shared the survey results with the Board. She distributed the quantitative data from the 1067 survey responses that were returned.

Executed Director Murray announced to the Board that the date for the grand re-opening is September 15, 2018. She invited the Board members to attend.

Correspondence:

A letter of thanks from the American Legion Post 1161 regarding the donation from the Library to the post.

The Friends of the Library made more than $6400 at the March 2018 Book Sale.

Secretary Schaaf requested to receive the Board packet the Friday before the scheduled meeting.

Secretary Schaaf would like to see the steps the Library has in place for escalation of long overdue items.

Treasurer Mejia reminded the Board that the Statements of Economic Interest are due May 1, 2018. Fines incur after May 15.

President McGuire received an email from another Board President regarding Fine Free. She has forwarded this to Executive Director Murray.

A sophomore from the Illinois Math and Science Academy is writing to President McGuire regarding Inspire Mumbai; a program to benefit the poor in India.

President McGuire discussed a grant available from ComEd.

President McGuire addressed the Policy Committee. A Doodle Poll has been sent and she asked that it be completed by tomorrow March 29, 2018.

Adjournment:

A motion to adjourn at 9:32 pm was made by Secretary Schaaf and seconded by Vice President Gebhardt.

Ayes: Athmalingam, Gebhardt, McGuire, Mejia, Sanchez, Schaaf, and Smith

Nays: None

Absent: None

Abstain: None

https://www.aapld.org/wp-content/uploads/doc_board_20180328-minutes.pdf