McHenry Times

McHenry County Law & Government Committee met Aug. 27.

Here is the minutes provided by the committee:

1. CALL TO ORDER

Meeting called to order at: 8:16 AM by Michele Aavang.

PRESENT: Spoerl (8:15 AM - 10:32 AM), Aavang, Jung Jr., Thorsen, Hammerand, Wilcox (8:15 AM -11:05 AM)

ABSENT: Walkup

Also in attendance: Judge Michael Sullivan; Peter Austin, County Administrator; Scott Hartman, Deputy County Administrator; Dan Wallis, Susan Payton, Katherine Burtchfield and Seth Krause, Courts; Anne Majewski, Coroner; Katherine Keefe, Circuit Clerk; Lisa Ryan and Robert Zalud, State's Attorney's Office, Sargent Carolyn Decman and Sandra Salgado, Sheriff's Office; Tiki Carlson, ETSB; David Christensen, EMA

2. MINUTES APPROVAL

1. Law & Government - Public Meeting - Jul 9, 2018 8:15 AM

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Jeffrey T Thorsen

SECONDER: Christopher Spoerl

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

2. Law & Government - Public Meeting - Aug 6, 2018 8:15 AM

Mr. Thorsen made a motion, seconded by Mr. Spoerl, to amend the minutes from 8/6/18. Mr. Thorsen requested the minutes reflect the meeting ending with no further minutes taken after a quorum was lost at 8:25AM. Staff will amend the minutes accordingly. The motion passed with all members present voting aye on a roll call vote (Aavang, Spoerl, Jung, Thorsen, Hammerand, Wilcox) Absent was Walkup.

RESULT: ACCEPTED AS AMENDED [UNANIMOUS]

MOVER: Jeffrey T Thorsen

SECONDER: Christopher Spoerl

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

3. PUBLIC COMMENT

None.

4. MEMBERS' COMMENTS

None.

5. PRESENTATION

None.

6. NEW BUSINESS

1. Resolution Authorizing the Purchase of Portable and Mobile Radios through the State of Illinois Department of Innovation and Technology Statewide Master Contract for Starcom 21 Equipment, No. DIT7016660, Authorizing the Execution of a Finance Agreement with Harvard State Bank and Authorizing the Use of the Regional Transportation Authority (RTA) Quarter Cent Sales Tax Fund for this Purpose

Mr. Jung made a motion, seconded by Mr. Spoerl to approve the resolution.

Scott Hartman, Sandra Salgado, and Sargent Carolyn Decman, joined committee members to bring forth a resolution authorizing the purchase of portable and mobile radios. Mr. Hartman stated they were requesting three specific actions from the County Board. The first action is for authorization to purchase new portable radios for the Sheriff’s Office, Department of Transportation, Health Department, Court Services, Emergency Management Agency, and Coroner’s Office. The second component of the resolution is to authorize the execution of a financial agreement to receive a two- year loan to cover the cost of the radios which are in excess of two million dollars. The third requested action is to use the Regional Transportation Authority (RTA) sales tax for this purpose. Mr. Hartman stated they are looking for the replacement to occur after December 1, 2018, putting them on the FY19 and FY20 budgets.

Ms. Salgado informed the committee that all of the portable radios will be at the end of their life at the end of this calendar year. Motorola has stopped servicing and maintaining expired radios forcing them to put aside the ones that have reached the end of their life and putting them in a critical situation. Motorola stated if they do not get a signed contract on the books before December 2018 they may be looking at six months out for delivery.

Sargent Decman stated their current radios went into service in 2008. The Sheriff’s office has 477 portables that need to be replaced and a breakdown of the other departments has been noted in the resolution.

Staff and committee members discussed the request including the financing of this project. Committee members mentioned that perhaps in the future it be brought forth to discussion prior to the resolution.

Mr. Jung made a motion, seconded by Mr. Spoerl to amend his original motion and remove the financing portion from the original resolution. Mr. Spoerl withdrew his second to the motion and stated he would like to vote on the original resolution.

Mr. Hammerand made a motion, seconded by Mr. Thorsen to amend the resolution to remove the financing portion as it has not been discussed by finance, and only vote on the approval of the radios removing the fifth, sixth and seventh, Whereas. The motion failed with the following members voting aye on a roll call vote (Wilcox, Hammerand, Thorsen) the following members voted nay (Jung, Spoerl, Aavang) Absent was Walkup.

Mr. Wilcox made a motion, seconded by Mr. Thorsen to amend the resolution and split the three requested actions into three separate votes. The first vote being for operational need, the second that it fits in the RTA, and the third for the financing. Mr. Wilcox withdrew his motion to amend the resolution to split the three requested actions into three separate votes.

Mr. Wilcox made a motion, seconded by Mr. Thorsen, to amend the resolution to remove the seventh, Whereas paragraph, and the third, Be It Further Resolved paragraph. The motion failed with the following members voting aye on a roll call vote (Wilcox, Hammerand, Thorsen) the following members voted nay (Jung, Spoerl, Aavang) Absent was Walkup.

Mr. Jung made a motion, seconded by Mr. Spoerl to approve the original resolution with all three components remaining. The motion failed with the following members voting aye on a roll call vote (Jung, Spoerl, Aavang) the following members voted nay (Wilcox, Hammerand, Thorsen) Absent was Walkup.

RESULT: NOT RECOMMENDED [3 TO 3]

MOVER: John Jung Jr.

SECONDER: Christopher Spoerl

AYES: Spoerl, Aavang, Jung Jr.

NAYS: Thorsen, Hammerand, Wilcox

ABSENT: Walkup

2. Resolution Authorizing a Budget Line Item Transfer in the Emergency Telephone System Board's Fiscal Year 2018 Budget for TriTech Software End User Training and Data Import

Tiki Carlson, Director of ETSB, joined the committee members to bring forth a resolution authorizing a budget line item transfer in the Emergency Telephone System Board’s fiscal year 2018 budget for Tritech Software End User Training and Data Import. Ms. Carlson stated that in 2016 the County Board approved a resolution to upgrade the Tritech Public Safety Software, Computer Aided Dispatch, and Mobile Software Modules utilized by the Police and Fire Departments. At the time the contract was executed they were unsure how many training sessions would be needed to take place. Since 2016 they have trained 65 Telecommunicators along with 335 Police and Fire Department personnel throughout the county. After the change orders that took place during the course of the project, there is a balance due of $35,852.70. Ms. Carlson asked for approval of a line item transfer within their budget to pay the balance.

Mr. Spoerl made a motion, seconded by Mr. Jung to approve the resolution. The motion was recommended with the following members voting aye on a roll call vote (Jung, Spoerl, Aavang, Wilcox, Hammerand, Thorsen) Absent was Walkup.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Christopher Spoerl

SECONDER: John Jung Jr.

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

3. Resolution Authorizing the Acceptance of the Sustained Traffic Enforcement Program (STEP) Grant from the Illinois Department of Transportation (IDOT) for Fiscal Years 2018 and 2019 and an Emergency Appropriation to the Sheriff's Fiscal Year 2018 Budget

Sandra Salgado joined the committee members to bring forth a resolution authorizing the acceptance of the Sustained Traffic Enforcement Program (STEP) grant from the Illinois Department of Transportation (IDOT) for fiscal year 2018 and 2019 and an emergency appropriation to the Sheriff’s fiscal year 2018 budget. Ms. Salgado stated this is an annual resolution they bring before the committee to accept a grant from IDOT. The emergency appropriation is due to the State running on a different fiscal year and part of the grant falls within the remainder of this year. $10,974.00 is for this year’s Thanksgiving campaign and the balance will be built into the FY19 budget. She stated the grant is based on performance and they come out on a quarterly base to review what the performance is on the roads in McHenry County.

Ms. Salgado also updated the committee on this year’s food bid for inmate meals. The current contract is expiring November 30, 2018. Currently, there is over $700,000.00 budgeted for this year. Part of the bid is seeking information on menus, opening Wednesday and leaving no time to bring it to the Law and Government Committee. Ms. Salgado reached out to Chairwoman Aavang about not bringing it to this committee but moving it forward to Finance and Audit in September, then to proceed to the September County Board meeting. She stated they have been with Aramark for many years and changing vendors in October would not leave them enough time to get a new vendor up and running. They are confident if they have a new vendor come September that sixty days is enough time to make the changes necessary.

Mr. Jung made a motion, seconded by Mr. Spoerl to approve the resolution. The motion was recommended with the following members voting aye on a roll call vote (Jung, Spoerl, Aavang, Wilcox, Hammerand, Thorsen) Absent was Walkup.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: John Jung Jr.

SECONDER: Christopher Spoerl

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

4. Resolution Authorizing Acceptance of the 2019 McHenry County Emergency Operations Plan

Dave Christensen, Director of EMA, joined the committee members to bring forth a resolution authorizing acceptance of the 2019 McHenry County Emergency Operation Plan. Mr. Christensen provided a copy of the plan to the committee members and stated he would be placing copies for them in their mailboxes tomorrow. Mr. Christensen informed the committee they are by law required to submit a plan to the state bi-annually. It is required to be approved by the County Board and has been reviewed by the departments involved. Mr. Christensen stated there have been some changes including more concentration on the Emergency Operations Center. Some other changes were made to the Administrative Code and the Threat Hazard Risk Analysis.

Mr. Jung made a motion, seconded by Mr. Wilcox to approve the resolution. The motion was recommended with the following members voting aye on a roll call vote (Jung, Spoerl, Aavang, Wilcox, Hammerand, Thorsen) Absent was Walkup.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: John Jung Jr.

SECONDER: Craig Wilcox

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

5. Resolution Authorizing the Elimination of the EMDT (Electronic Monitoring & Drug Testing) Fund (Fund 55) in Fiscal Year 2018

Seth Krause, Director of Probation & Court Services along with Susan Payton, Court Operations Manager, joined the committee members to bring forth a resolution authorizing the elimination of the EMDT (Electronic Monitoring and Drug Testing) fund (55) in FY18.

Mr. Krause stated in 2018 they moved the expenses and revenues under two new OCA’s (Organizational Cost Accounts) that draw from the Court Services General Fund and the Probation Service Fund. While it is revenue producing, the revenues do not cover the all the expenses. It is client depended and not all clients pay the full amount due.

Ms. Payton explained that at the beginning of 2018 two new OCS’s were created and the revenues and expenses were split between the two funds. She also informed the committee they developed a new tier rate for charging clients the drug testing fee. The Circuit Clerks office is responsible for the collection of the fees and as of year to date they have collected $24,000.00 which is double to what they collected last year. This allows them to plan in advance through the budget cycle the expenses they plan to anticipate under the new OCA’s and allows them not to come back every year for Emergency Appropriations.

Mr. Thorsen made a motion, seconded by Mr. Spoerl to approve the resolution. The motion was recommended with the following members voting aye on a roll call vote (Jung, Spoerl, Aavang, Wilcox, Hammerand, Thorsen) Absent was Walkup.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Jeffrey T Thorsen

SECONDER: Christopher Spoerl

AYES: Spoerl, Aavang, Jung Jr., Thorsen, Hammerand, Wilcox

ABSENT: Walkup

6. FY18-19 Budget Reviews

1. Coroner

Peter Austin, County Administrator along with Anne Majewski, County Coroner, joined the committee members for the presentation of the FY18-19 Coroner's budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators. Supplemental requests were presented and discussed.

Committee members recommended the FY18-19 budget for the Coroner's Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting.

RESULT: PRESENTED

2. ETSB

Peter Austin, County Administrator along with Tiki Carlson, Director of ETSB (Emergency Telephone System Board), joined the committee members for the presentation of the FY18-19 ETSB budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators.

Committee members recommended the FY18-19 budget for the ETSB Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting. Mr. Spoerl left the meeting at 10:32 A.M.

Chairwoman Aavang informed the committee members they would be taking a brief recess at 10:32 A.M.

Chairwoman Aavang reconvened the meeting at 10:38 A.M.

RESULT: PRESENTED

3. States Attorneys Office

Peter Austin, County Administrator along with Lisa Ryan and Robert Zalud, State's Attorney's Office, joined the committee members for the presentation of the FY18-19 State's Attorney's budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators.

Committee members recommended the FY18-19 budget for the State's Attorney's Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting. Mr. Wilcox left the meeting at 11:05 A.M.

RESULT: PRESENTED

4. Circuit Clerk

Peter Austin, County Administrator along with Kathy Keefe, Circuit Court Clerk, joined the committee members for the presentation of the FY18-19 Circuit Clerk's budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators.

Committee members recommended the FY18-19 budget for the Circuit Clerk's Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting. Mr. Jung left the meeting at 11:23 a.m., and the meeting lost a quorum.

Mr. Jung returned to the meeting at 11:26 a.m., and Chairwoman Aavang reconvened the meeting.

RESULT: PRESENTED

5. Court Admin

Judge Michael Sullivan, along with Peter Austin, County Administrator, Dan Wallis, Susan Payton, Katherine Burtchfield and Seth Krause, Courts, joined the committee members for the presentation of the FY18-19 Court Administration budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators. Supplemental requests were presented and discussed.

Committee members recommended the FY18-19 budget for the Court Administration Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting.

RESULT: PRESENTED

6. Court Services

Judge Michael Sullivan, along with Peter Austin, County Administrator, Dan Wallis, Susan Payton, Katherine Burtchfield and Seth Krause, Courts; joined the committee members for the presentation of the FY18-19 Court Service's budget (contained in the meeting packet) Various department funds were reviewed, along with FY18-19 performance indicators.

Committee members recommended the FY18-19 budget for the Court Service's Department be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting.

RESULT: PRESENTED

7. Merit Commission

Peter Austin, County Administrator, joined the committee members for the presentation of the FY18-19 Merit Commission's budget (contained in the meeting packet).

Committee members recommended the FY18-19 budget for the Merit Commission be moved forward through the budget process.

Full comments can be heard on the McHenry County's website audio of this meeting.

RESULT: PRESENTED

7. OLD BUSINESS

None.

8. REPORTS

1. Council of Governments

Mr. Austin stated they submitted assets to Chicago Metropolitan Agency for Planning (CMAP) that may be shared with municipalities as a part of the McHenry County of Governments Consolidation Study.

9. EXECUTIVE SESSION (AS NECESSARY)

None.

10. ADJOURNMENT

Chairwoman Aavang indicated that she would entertain a motion to adjourn. Mr. Thorsen made a motion seconded by Mr. Hammerand. The motion carried by an unanimous vote at 12:01 p.m.