McHenry Times

Village of Port Barrington Committee of the Whole met June 3.

Here is the minutes provided by the committee:

President Yeaton called to order the Monthly Committee Meeting of the Board of Trustees at 7:05pm. The following Trustees were present: Trustees Thomasson, Grothendick, Herstedt, Cillo, Corrigan and Vogeler. Village Attorney, Jim Bateman was present.

President Yeaton announced that due to capacity restrictions the subject of the Broken Oar would have to be rescheduled for April 10, 2019 at 7pm. There were not enough chairs for all present. All those present who were standing were given the option to leave or the Committee Meeting would have to be cancelled and rescheduled. President Yeaton stated there would be a short recess and would resume at 7:15pm if attendance at the meeting matched the number of chairs available.

The regular Committee Meeting resumed at 7:15pm.

President Yeaton asked the Board to consider the minutes of the March 6, 2019 Committee Meeting. A motion was made by Trustee Vogeler to approve those minutes and it was seconded by Trustee Grothendick. The Minutes were approved by a voice vote

STREETS AND ROADS

Trustee Thomasson stated that planned road striping would begin at the end of the month.

Rusty Issleb would attempt to remove damaged guardrails. Trustee Vogeler stated that a proposal for boulders would come from Prairieland Disposal. Prairieland did street sweeping in the Village.

Trustee Thomasson stated he was opposed to an ordinance amendment regarding 68 S. Circle because the driveway had not changed. President Yeaton responded that paving it had changed it and it is now non-compliant. Trustee Thomasson responded that 25% of all driveways are non- compliant and there is new construction with a non-compliant driveway. President Yeaton stated that, if left alone it would have been grandfathered but the change makes it non-compliant and that a solution was offered with no cost to the resident. Jim Bateman stated that the driveway approach within the Village right-of-way is the Village’s responsibility to regulate. The offer was to cut at 18’ at the apron and leave the rest of the driveway intact. Trustee Vogeler stated he believes there is not enough length to that driveway to allow for access. President Yeaton drew a picture to demonstrate what changes would be necessary for compliance. Trustee Thomasson still advocated for leaving it as is. The Planning Commission recommended allowing a variance. Jim Bateman stated that the Board would not vote or make a decision at the meeting of the Committee of the Whole. Trustee Vogeler stated his opinion that the driveway would not look better with changes. Trustee Cillo stated concern that allowing the variance sets a precedent. Trustee Corrigan reminded the Board that the permit was issued by the Village in error. Trustee Cillo recommended grandfathering the driveway and not a variance. President Yeaton stated that the resident has continuing violations with other issues. Trustee Herstedt stated that his opinion had not changed from the last meeting. Trustee Grothendick stated he thought the Village should pay for changes and then pursue the Ordinance. Jim Bateman offered to draft and bring an Ordinance for and against the subject to the next meeting. He stated that the Planning Commission would next consider RV parking and solar energy.

HEALTH AND SAFETY

Trustee Grothendick stated that Village Clean Up is being scheduled.

Trustee Grothendick and Judy Thelin attended the Fox River Summit and he described the sessions attended. He also took some NIMS classes.

Jody Thelin and Donna Erfort met to review the weed ordinance and will have recommendations.

Trustee Grothendick stated the Ordinance for discussion on Solar Energy gave him cause for concern on a few points. Jim Bateman stated that Ordinance is scheduled for review by the Planning Commission. There is an Illinois statute that HOAs cannot regulate or deny solar panels.

Trustee Vogeler stated he has a draft of a pamphlet on how to sandbag properly.

POLICE

Trustee Herstedt stated that the Counties are patrolling.

Four bids were obtained for fire protection and upgrades to the security at the Village buildings. Liquor license modification has been rescheduled for April 10, 2019 at 7pm with the location yet to be determined.

Trustee Herstedt will request the radar trailer.

PARKS AND BEACHES

Trustee Cillo is getting a quote for a new sign at the boat launch.

Seven people attended the CPR class.

The egg hunt is scheduled for 04/10/2019 at 11am.

Trustee Cillo is getting information about outdoor water solutions for water movement where algae collects. Windmills are being considered. When more information is available she will present.

A bid request is underway to have a wood carver create a bunny at Friendship Park in honor of Priscilla Zoller, who was the Village bunny for many years.

FORESTRY

Trustee Corrigan stated that the Village has been awarded the Official Tree City USA designation for the 5th year in a row.

Arbor Day celebration will be held on April 26, 2019 at 3pm.

The Village can purchase trees from the Conservation District. Trustee Corrigan asked the Board if the HOAs should be included in the option to purchase through the municipal program. All Board members agreed.

FINANCE

Trustee Corrigan stated that the Village scholarship application was on the website.

The Building and Zoning software is configured and nearly ready for use. Data from the old system must be moved to the new software.

E-pay is set up.

An Ordinance was available to the Board to add a new section to the Village Code 36.05 “Reimbursement of Village Employees for Certain Expenses” for discussion. Jim Bateman stated that the General Assembly passed new legislation on the subject. A template was sent by the IML to be implemented into the code. Trustee Corrigan stated that another Ordinance covers travel expenses and asked if it was redundant to include in this ordinance. Jim Bateman agreed. Suggestions would be made to the document to send to Jim Bateman.

BUILDING AND ZONING

Trustee Vogeler stated that he and President Yeaton met with the contractor for 1 Oak Street on March 21, 2019. He requested his $5,000.00 escrow deposit be reduced.

They met with the Waltenspiel’s regarding 423 Riverside on the 22nd.

The Fence Ordinance amendment was available to the Board for consideration.

Jim Bateman stated that engineering must be done to verify compensatory storage at 1 Oak Street. He recommended a hearing before the Board even though the Board would not grant the variance.

Brett Sherman was present. He did a presentation to the Planning Commission. They requested changes to his plans so he made changes and did another presentation. He stated he felt taken advantage of because their vote went from 4 yes votes to all no after he spent $50,000.00 on drawings for the changes they requested. He believes their rejection is inappropriate. He is asking for direction on how to proceed without rejection. Jim Bateman reminded Mr. Sherman that he would have opportunity to present at the Village Board Meeting. In fairness to residents who expect a presentation the subject must be tabled.

VILLAGE ATTORNEY

An Ordinance was available to the Board regarding amendment to the Liquor License. Trustee Cillo asked why there are 5 revisions, as only 3 were received by the Trustees. Jim Bateman explained there were internal discussions that did cause change but were not final so the ordinance was not sent at that time. The urgency was because of the timing of renewal of liquor licenses.

ADMINISTRATION

Donna Erfort stated that the Board should review the Stormwater Management Plan. VILLAGE PRESIDENT

Lobby Day will be on May 1, 2019.

PLANNING COMMISSION

Keith Kotarski verified that someone from the Planning Commission would attend the Board Meeting.

There was discussion regarding the need for Board members to participate in discussion prior to Ordinances being written and distributed.

PORT BARRINGTON WATERWAY COMMISSION

Judy Thelin stated that the lower river is open for boating.

The Fox Waterway Commission will begin work on a water management plan for the channels. They will no longer offer dredging in channels and will remove trees only if they are blocking the channels.

Tallgrass Restoration toured the Village and will create a proposal. The rough estimate to remove buckthorn and other undesirable plants on the island is $100,000.00 and does not include plants or shoreline restoration.

The meeting was open to the floor at 9:03pm.

Mike Krcmar asked if business owners would have access to Ordinances about alcohol and liquor licenses. President Yeaton responded that they would not during discussion but before passage.

The meeting adjourned to break at 9:08pm. The meeting resumed at 9:17pm.

There was discussion regarding the need for Board members to participate in discussion prior to engagement of the Village Attorney and Ordinances being written and distributed.

The Board did then review the proposed budget for 2019-2020 and each Committee did confirm the amounts so the budget could be passed at the April Board Meeting.

Trustee Grothendick motioned to adjourn. Trustee Cillo seconded. Roll Call was taken: Trustees Thomasson, Grothendick, Herstedt, Cillo, Corrigan and Vogeler voted Aye. 0 Nays, 0 Absent. Motion approved.

The meeting was adjourned at 10:22 pm.

https://www.portbarrington.net/wp-content/uploads/2019/05/2019-April-Committee-Meeting.pdf