McHenry Times

McHenry County Administrative Services Committee met May 8.

Here is the minutes provided by the committee:

1. CALL TO ORDER

Meeting called to order at: 8:30 AM by Michele Aavang.

PRESENT: Aavang, Jung Jr., Acosta, Barnes, Bates, Ness, Parrish ABSENT : Schofield

Also present: Peter Austin, County Administrator; Scott Hartman, Deputy County Administrator; Cheryl Chukwu, Director of Human Resources; Tom Burroughs, Director of Facilities; Adam Letender, Director of Purchasing; Leslie Schermerhorn, Regional Superintendent of Schools; Alicia Schuelle, Administrative Intern.

2. MINUTES APPROVAL

1. Administrative Services - Public Meeting - Apr 3, 2019 8:30 AM

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Suzanne Ness

SECONDER: Lori Parrish

AYES: Aavang, Acosta, Barnes, Bates, Ness, Parrish

ABSENT: Jung Jr., Schofield

3. PUBLIC COMMENT

None

4. MEMBER COMMENTS

None

5. PRESENTATION

None

6. NEW BUSINESS

1. Resolution Authorizing the Establishment of a 401a Retirement Plan to be Offered to Countywide Elected Officials not Participating in IMRF

Peter Austin, County Administrator, along with Cheryl Chukwu, Director of Human Resources, joined the committee members to discuss the resolution. Ms. Chukwu explained that this resolution is an amendment on a resolution authorizing a 457 plan for countywide elected officials. A 401a plan would be available to the elected officials not participating in the Illinois Municipal Retirement Plan. The impact on the County will remain the same but the implementation will of the 401a plan will allow the elected officials the abilities to contribute to their max.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Lori Parrish

SECONDER: Kay Bates

AYES: Aavang, Jung Jr., Acosta, Barnes, Bates, Ness, Parrish

ABSENT: Schofield

2. Resolution Authorizing Entering into a Contract with Patriot Maintenance Inc. for Sealcoating, Striping and Repairs to the Valley Hi and McDot Parking Lots (Quality Infrastructure)

Tom Burroughs, Director of Facilities, joined the committee members to discuss the resolution. Mr. Burroughs explained this project was budgeted for and the work is needed to help preserve and extend the useful life of the parking surfaces. The Purchasing Department went out to bid to 14 vendors to provide parking lot maintenance services with three vendors responding to the request. It was noted the County has had a positive experience working with Patriot Maintenance Inc. in the past.

RESULT: RECOMMENDED [UNANIMOUS]

MOVER: Suzanne Ness

SECONDER: Lori Parrish

AYES: Aavang, Jung Jr., Acosta, Barnes, Bates, Ness, Parrish

ABSENT: Schofield

7. OLD BUSINESS

1. Capital Plan Update

Scott Hartman, Deputy County Administrator, along with Tom Burroughs, Director of Facilities, joined the committee members for the Capital Plan Update. The following updates were given on projects currently in process:

1. Fire alarm and jail certification testing will begin next week.

2. The parking lot project is a week behind due to the rainfall.

3. Administration Department of Health project is on track, and a moving company is scheduled for June 26th to move the Environmental Health Department into the Administration Building.

4. Conduit for charging stations has been placed underground during the parking lot reconstruction project should the County choose to install charging stations at a later date.

This was done in anticipation of the growing number of electric vehicles.

5. A Capital Plan working draft was presented a few months ago. The financing is still being worked on and it will be presented to committee members in a more formal presentation when completed.

6. IT is looking into replacing switches for internet connections that will be at end of life next year.

8. REPORTS

1. Administrator Report

Peter Austin, County Administrator, along with Scott Hartman, Deputy County Administrator, joined the committee members to discuss the Administrator’s Report. Committee members were provided with handouts on the County Administrator Self- Evaluation 2018/2019, Purchasing Ordinance Updates, and today’s talking points. Key points of the discussion were:

 McHenry County 24/7

 Ethics Ordinance Update

 Purchasing Ordinance Update - Handout - Presented by Adam Letendre, Director of Purchasing

 AV Purchases for A&B - clickshare

 Strategic Plan Planning

o Communications

 NACo Leadership Academy - Cyber security call for CISO

 Electric car charger station

 GIS Fee

 Full-Time Administrative Intern Position

 MPA Supervisor of the Year

 Administrative Adjudication Report

 Complete Count Committee

 Employee Appreciation Week

 “Stuff the Duffle”

 New Employee Health Insurance Rate Increases

 County Administrator Self - Evaluation

9. EXECUTIVE SESSION (AS NECESSARY)

None

10. ADJOURNMENT

Ms. Bates made a motion, seconded by Ms. Parrish, to adjourn the meeting at 10:17 a.m. The motion passed on a voice vote of all members present voting aye. (Absent was Scholfield)

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