McHenry Times

City of Woodstock City Council met Nov. 5.

Here is the agenda provided by the council:

I. CALL TO ORDER

II. ROLL CALL

III. PRESENTATION:

Transmittal of FY18/19 Audit Report – Jim Savio, Partner, Sikich LLP

Anyone wishing to address the Council on an item not already on the agenda may do so at this time.

A. Public Comments

B. Council Comments

IV. CONSENT AGENDA:

(NOTE: Items under the consent calendar are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless: 1) a Council Member requests that an item be removed from the calendar for separate action, or 2) a citizen requests an item be removed and this request is, in turn, proposed by a member of the City Council for separate action.)

A. MINUTES OF PREVIOUS MEETINGS:

1. September 16, 2019 City Council Workshop

2. October 15, 2019 City Council Meeting

B. WARRANTS:

1. #3878

2. #3879

3. #3880

C. MINUTES AND REPORTS:

1. Department of Public Works Monthly Report September, 2019

2. Woodstock Police Department Monthly Report September, 2019

D. MANAGER'S REPORT NO. 144:

1. Ordinance – Establishment of Woodstock Public Arts Commission (144a) Approval of an Ordinance amending Title 2, Boards and Commissions, of the Woodstock City Code Establishing a Public Arts Commission. DOC. 1

2. Ordinance – Waiver of the Moratorium on the Acceptance of Two Class A-2 (Restaurant) Liquor License Applications for Fastacos Inc., 150 S. Eastwood Drive, Suite A and Carniceria La Esperanza, 1230 Davis Road, Unit A (144b) (142a) Authorization to waive the moratorium for two Class A-2 (Restaurant) liquor license applications for Fastacos Inc. and Carniceria La Esperanza Inc., in Woodstock with the understanding this is not a guarantee of license approval and that it is a one-time waiver for the identified locations only.

3. Ordinance – Amendment of Purchasing and Spending Ordinance (144c) Approval of an Ordinance amending the Woodstock Municipal Code Section 1.6A Regarding the Duties of the City Manager Related to Municipal Finances, Payments, Contracts and Procurement, Section 1.6C Regarding the Duties of the City Treasurer and Section 1.7A Regarding the Duties of the City Finance Director. DOC. 2

4. Ordinance – TIF Agreement, 220 N Benton Place (144d) Approval of an Ordinance Authorizing the Execution of a Redevelopment Agreement Between the City of Woodstock, McHenry County, Illinois and Benton Place, LLC. DOC. 3

5. Proposal – Audit Service Extension (144e) Authorization to accept the two-year extension as proposed in the December 2015 auditing services proposal from Sikich LLP.

6. Annual Statement – Police Pension Fund Request (144f) Approval to accept the annual statement for the Police Pension Fund’s 2018/2019 fiscal year and the actuarial report presented by the Police Pension Board.

7. Resolution – Approval of 2019 Preliminary Tax Levy (144g) Approval of a Resolution estimating the Calendar Year 2019 Property Tax Levy in Accordance with the Truth in Taxation Act. DOC. 4

8. Ordinance – NIPC Extension Agreement (144h) Approval of an Ordinance authorizing the execution of a 2020 Intergovernmental Agreement for the purchase of power supplies and other goods and services; waiving local bidding requirements for purchases made through the Northern Illinois Purchasing Cooperative (NIPC); and authorizing purchase agreements made through NIPC. DOC. 5

9. Purchase of Fleet Pickup and Street Dump Truck – Surplus Ordinance (144i)

A. Authorization to purchase a 2020 F-350 Ford pickup truck with a service body through the Suburban Purchasing Contract from Roesch Ford, Bensenville, IL for a total price of $52,065.

B. Authorization to purchase a 2020 F-550 Ford dump truck through the Suburban Purchasing Contract with the Ford chassis and cab supplied by Sutton Ford, Matteson and the upfit (snow fighter package) provided and installed by Bonnell Industries, Dixon, IL for a total price of $93,333.

C. Approval of an Ordinance designating certain vehicles as surplus property and authorizing and directing the City Manager to dispose of said property as allowed by law, including but not limited to sale to the highest bidder on www.GovDeals.com, recycling, donation, and/or disposal. DOC. 6

10. Contract – Snow Hauling (144j) Authorization to waive the requirement for competitive bids and award of a contract to Bell Cartage Corporation, Elgin, IL for downtown snow hauling services at the unit prices as submitted.

11. 2020 Street Resurfacing Program (144k) Approval by City Council for the proposal submitted by Hampton, Lenzini & Renwick Inc. to provide engineering services for the 2020 Street Resurfacing Program be approved for an amount not to exceed $947,040

12. Waiver of Competitive Bids – First Street Water Treatment Plant Ceiling Removal (144l) Approval to waive the requirement for competitive bids and award a contract to Manusos General Contracting Inc., Fox Lake, IL for an amount not-to-exceed $22,400 to remove the ceiling in the filter room at the First Street Water Treatment Plant to expose the underside of the roof for inspection.

13. Resolution – Change Order #1 & #2, Opera House (144m) Authorization to approve Change Order No. 1 and Final Change Order No. 2 associated with the Opera House South Roof Replacement project, resulting in an increase of $16,080 to the original contract amount awarded to L. Marshall Roofing & Sheet Metal Inc., Glenview, IL. DOC. 7

14. Purchase – Roundabout Easement, South, Lake and Madison (144n) Approval for the acquisition of 0.019 acres of land, 0.008 acres of permanent easement and.017 acres of temporary construction easement for Parcel 0001 for a total cost of $17,000, authorizing the City Administration to complete all necessary documents and any associated actions required to complete this property transfer.

15. Award of Bid - Removal of Tanks, 830 Lake Avenue (144o) Approval to award the bid to Stiles Inc. of Loves Park, IL, in the amount not to exceed $19,762 for Underground Tank Removal at 830 Lake Avenue.

16. Transmittal of Fiscal Year 18/19 Audit (144p) Acceptance of the transmittal of the audited financial statements for the City’s 2018/2019 fiscal year, presented by the Finance Department and audited by Sikich, LLP.

V. EXECUTIVE SESSION

Collective Bargaining (Open Meetings Act: 5ILCS 120/2c)(2))

Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

VI.FUTURE AGENDA ITEMS

VII. ADJOURN

https://www.woodstockil.gov/sites/default/files/fileattachments/city_council/meeting/26521/11-5-19_city_council_agenda.pdf