McHenry Times

City of Woodstock City Council met Oct. 1.

Here is the minutes provided by the council:

A regular meeting of the Woodstock City Council was called to order at 7:00 PM on Tuesday, October 1, 2019, by Mayor Brian Sager in the Council Chambers at Woodstock City Hall. He welcomed those present this evening.

Mayor Sager explained the consent calendar process and invited public participation. He noted, as is the City’s policy, this evening’s meeting is being live streamed with a recording archived should members of the public wish to view it in the future.

City Clerk Smiley confirmed the agenda before the Council was a true and correct copy of the published agenda.

A roll call was taken.

COUNCIL MEMBERS PRESENT: Darrin Flynn, Lisa Lohmeyer, Wendy Piersall, Jim Prindiville, Gordon Tebo, Michael Turner, and Mayor Brian Sager.

COUNCIL MEMBERS ABSENT: none.

STAFF PRESENT: City Manager Roscoe Stelford, Assistant City Manager/Finance Director Paul Christensen, City Attorney TJ Clifton, Public Works Director Jeff Van Landuyt, Building and Zoning Director Joe Napolitano, Economic Development Director Garrett Anderson, Opera House Managing Director Daniel Campbell, and City Planner Darrell Moore.

OTHERS PRESENT: Plan Commission Member Arturo Flores and City Clerk Cindy Smiley

III. FLOOR DISCUSSION

A. Public Comment

There were no comments forthcoming from the Public.

B. Council Comment

Mayor Sager reminded those present that the community is invited to the Woodstock Community Greens Harvest Party on October 5th from noon to 3:00 PM, noting this event is being held in celebration of the first season of the community gardens. Mayor Sager expressed thanks to members of the Environmental Commission and Mr. Van Landuyt for their work on this worthwhile project.

IV. CONSENT AGENDA

Motion by M. Turner, second by G. Tebo, to approve the Consent Agenda.

In response to a question from Mayor Sager, there were no items removed from the Consent Agenda by the Council or a member of the Public:

In response to a question from Mayor Sager, the following questions and comments were forthcoming from the City Council or the Public concerning those items remaining on the Consent Agenda:

Item D-7 – Award of Contract – Opera House Ticketing Software

Councilman Tebo noted he is excited about the new ticketing software stating he knows the Opera House has dealt with software issues for a long time. He asked Opera House Managing Director Daniel Campbell to make a few comments on the new software.

Mr. Campbell stated this new software package should be a game-changer for tickets sales and some of the new ideas for marketing and also public relations and donor development, explaining this further. He opined this new software will give Opera House Staff a lot of tools to get the job done.

Item D-5 – Award of Bid – Holiday Lighting

Mayor Sager stated he is pleased to see the award of bid for Holiday Lighting, noting Staff has spent much time building on the interest of the Council and the community as it looks at holiday lighting. He expressed his appreciation for their work.

Item D-6 – Waiver of Competitive Bids and Ratification of Contract Award – Opera House Bell Tower Repairs

Mayor Sager stated one never knows when something like the lightning strike to the Opera House will happen. He stated the City was fortunate to have masonry contractors working on the Old Courthouse who could look at the damage to the Opera House so that repairs could proceed quickly. He noted the action requested this evening is to ratify the decision made by the City Manager that was most appropriate. Mayor Sager stated this was a challenge that was handled well and quickly by City Staff.

In response to a question from Mayor Sager, there was no comment forthcoming from the public.

There being no further questions or comments, Mayor Sager affirmed the Consent Agenda to include items A through D-9:

A. MINUTES OF PREVIOUS MEETINGS

September 17, 2019 City Council Meeting

B. WARRANTS: #3874 #3875

C. MINUTES AND REPORTS:

Cultural and Social Awareness Commission Minutes July 1, 2019

Plan Commission Minutes September 19, 2019

D. MANAGER’S REPORT NO. 142

1. Liquor License Waiver of Moratorium – Kishwaukee Brewery Inc. – Authorization to waive the moratorium on the acceptance of an application for a Class 1 (Brewery/Brewpub) liquor license for Kishwaukee Brewery Inc. in Cold Headers Business Park, Woodstock, with the understanding this is not a guarantee of license approval and that it is a one-time waiver for the identified location only.

2. Resolution – Change Order #2 – Old Courthouse Brick Replacement – Approval of Resolution 19-R-15, identified as Document 1, A Resolution Authorizing a Change Order in the Contract for the 2019 Old Courthouse Masonry Work, authorizing Change Order #2 totaling $62,346 for a new final contract amount of $376,022.

3. Ordinance – Rezoning – 638 Washington Street – Approval of Ordinance 19-O-77, identified as Document 2, An Ordinance Approving a Zoning Map Amendment from M1 Limited Manufacturing District to R3 Single-Family Attached Residential District for 638 Washington Street, Woodstock, Illinois.

4. Ordinance – Sign Variation – 11702 Catalpa Lane - Approval Ordinance 19-0-78, identified as Document 3, An Ordinance Granting Variations from Table 13.1: Basic Design Factors for Ground Signs and Section 13.8.7 (Permanent Directory Signs) of the Unified Development Ordinance to Allow Two Existing Permanent Directory Ground Signs to Be Enlarged at 11701 Catalpa Lane.

5. Award of Bid – Holiday Lighting

a) Authorization to award a contract for services to install, maintain, and remove holiday lights for the 2019 season to GRO Horticultural Enterprises Inc., Union, IL for the draping of trees and ground bushes as outlined in the RFP at a total price not- to-exceed $30,685; and

b) Approval to purchase clear and multi-color incandescent string lights from Holiday Radiance Lights, Broadview, IL, at a cost not-to-exceed $9,139; and

c) Approval to purchase LED lights from Windy City Lights Inc., West Chicago, IL, at a cost not-to-exceed $6,763.60.

6. Waiver of Competitive Bids and Ratification of Contract Award – Opera House

Bell Tower Repairs

a) Authorization to waive the requirement for competitive bids for the Opera House bell tower repairs; and

b) Ratification of the award of contract to MTH Industries as the vendor for this work in the amount of $44,096.

7. Award of Contract – Opera House Ticketing Software – Authorization for the City Administration to Execute a Contract, identified as Document 4, with TicketForce to serve as the Opera House ticketing software solution, subject to final review and approval by the City Attorney’s Office.

8. Ordinance – Surplus Declaration – Recreation Center Bus – Approval of Ordinance 19-O-79, identified as Document 5, An Ordinance Authorizing the Disposal of a 2003 Chevrolet Mid Bus Owned by the City of Woodstock.

9. Award of Contract – Annual Downtown Brick Replacement Program – Award of Contract for the 2019 Downtown Brick Paver Replacement Program to Americana Landscape Group, Elgin, IL, based upon the bid unit prices submitted, for a total cost not to exceed $30,000.

A roll call vote was taken on items A through D-9. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner and Mayor B. Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried.

V. DISCUSSION

1. Quarterly Financial Reports – Transmittal of the following financial reports for the first quarter of FY19/20:

a) First Quarter Revenues and Expenditures Report

b) First Quarter Investment Report

Mr. Christensen stated expenditures are where the City was expecting. Concerning revenues, he stated income tax is extremely strong and should exceed the budget amount. He noted for the first three months sales tax receipts were down, but stated they are bouncing back strong. He stated new construction is down, which is impacting impact fees, but building permits are where they should be due to a tremendous amount of renovation projects.

VI. FUTURE AGENDA ITEMS

There were no changes, additions, or deletions to the tentative future agendas.

ADJOURN

Motion by L. Lohmeyer, second by D. Flynn, to adjourn this regular meeting of the Woodstock City Council to the next regular City Council Meeting on Tuesday, October 15, 2019, at 7:00 PM at Woodstock City Hall. Ayes: D. Flynn, L. Lohmeyer, W. Piersall, J. Prindiville, G. Tebo, M. Turner, and Mayor Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried.

Meeting adjourned at 7:15 PM.

https://www.woodstockil.gov/sites/default/files/fileattachments/city_council/meeting/26491/f_-_10-01-19_city_councl_meeting_-_part_1_of_1_-_minutes.pdf