McHenry Times

Harvard Community Unit School District 50 Board of Education met July 15.

Here is the agenda provided by the board:

I. CALL TO ORDER

II. ROLL CALL

III. ENTER CLOSED SESSION

I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer of the District or against legal counsel for the District to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1), amended by P.A. 101-459, collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5ILS120/2(c)(2), and Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8)."

V. RETURN TO OPEN SESSION

VI. PLEDGE OF ALLEGIANCE

VII. RECOGNITION OF VISITORS

The District 50 School Board appreciates and welcomes all visitors to tonight's meeting. We ask that visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns. While the board is very interested in your comments, this is not a time for discussion or debate; we cannot respond to comments or answer questions at this time.

A member of the District 50 administrative staff will follow up within 48 hours of this meeting to determine if you would like to discuss the issue further. In the interest of time, we ask that you keep your comments brief and limit them to five minutes.

Since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well. We ask that you keep your comments civil and professional. We reserve the right to stop anyone who does not comply with this request. If you are interested in making a comment, please raise your hand. When called on to speak, please give your name. Thank you!

VIII. APPROVAL OF MINUTES

SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the June 17, 2020 Regular Meeting of the Board, as presented."

IX. CONSENT AGENDA

SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, and the Personnel Report, as presented."

X. NEW BUSINESS

A. Award of Copier Paper Bid

SUPERINTENDENT RECOMMENDATION: "I move to approve the bid from Midland Paper for the purchase of copier paper, covering 12 months, from August 2020 through July 2021.”

B. Approval of Net56 for Fiscal Year 2020-21 and 2021-22

SUPERINTENDENT RECOMMENDATION: "I move to renew the Net56 technology service provider contract for 2 years, in the amount of $171,864 for Fiscal Year 2020-2021 and an estimated $176,160.60 for Fiscal Year 2021-2022, as presented."

C. Policy Resolution

SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and adopt the Resolution approving Travel, Meal, and Lodging, as presented.

D. School Resource Officer

SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and approve the Memorandum of Understanding between the City of Harvard and the Board of Education of Harvard Community Unit School District 50 for School Resource Officer.”

E. Purchase of Chrome Books

SUPERINTENDENT RECOMMENDATION: "I move to ratify the purchase of 700 HP Chromebooks from Rialya Tech LLC in the amount of $137,515.00, as presented."

F. Student Renewal Contract Services

SUPERINTENDENT RECOMMENDATION: "I move to approve the Student Renewal Contracts, as presented.”

G. Change Order

SUPERINTENDENT RECOMMENDATION: "I move to accept the Toler Construction change order not to exceed $18,500 for the Harvard High School restroom project."

H. Teacher Residency Program Grant - discussion 

XI. COMMITTEE REPORTS

A. Agriculture/Horticulture Committee

B. Building Trades Committee

C. Curriculum Committee

D. Facility Committee

August 19, 2020 - 5:00 pm

E. Finance Committee

July 15, 2020 - 4:30pm

F. Insurance Committee

G. Labor Relations Committee

H. Negotiations Committee

I. Policy Committee

September 16, 2020 - 4:00pm

J. Superintendent Evaluation Committee

XII. FOIA REQUESTS

On June 11, 2020 FOIA Officer Toni Harmon received from Daniel McLaughlin, Carpenters Local Union 250, a request as to what firm/subcontractors were awarded the High School restroom improvement project as well as all bid information received. On June 15, 2020 Toni Harmon sent the requested information electronically.

On June 15, 2020 FOIA Officer Toni Harmon received from Luz Juarez, Labor Mgt. Co-Op, a request listing all general and sub-contractors approved for the High School restroom improvement project. On June 24, 2020 Toni Harmon sent the requested information electronically.

On July 2, 2020, FOIA Officer Toni Harmon received from Julie Steimel at The Frost Group Inc. a request for the minutes to the Harvard CUSD50 Board Meeting held on June 17, 2020. On July 9, 2020, Toni Harmon responded electronically stating that the District is withholding meeting minutes that are still in draft form under Section 7(1)(f) of FOIA. Section 7(1)(f) exempts from production “[preliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or policies or actions are formulated, except when the record is publicly cited and identified by the head of the public body.” 5 ILCS140/7(1)(f). The head of the public body has not cited and identified these minutes.

On June 30, 2020, FOIA Officer Toni Harmon received from Ken Deloian at SmartProcure a request for: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number; 2. Purchase date; 3. Line item details (Detailed description of the purchase); 4. Line item quantity; 5. Line item price; and, 6. Vendor ID number, name, address, contact person and their email address. On July 8, 2020, Toni Harmon sent the requested information electronically.

XIII. CFO REPORT

XIV. SUPERINTENDENT REPORT

Return to Learn Plan Update

XV. REVIEW OF YEARLY BOARD CALENDAR

XVI. ADDITIONAL MEETING DATES

August 5, 2020 - 7:00pm Special Meeting 

August 19, 2020 - 7:00pm Regular Meeting

XVII. ADJOURN

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