McHenry Times

Harvard Community Unit School District 50 Finance Committee met July 15.

Here is the minutes provided by the committee:

Present: Mindy Shafer, Julie Lehmann, Sharon McMillan, Sandra Theriault, Richard Crosby, Kristina Duber, Corey Tafoya, Vicki Larson, John Hummel, Michael Prombo, Sean Huffstutler, Barb Kempster

Recording Secretary: Toni Harmon

The meeting was called to order at 5:01pm

July 15, 2020 amended meeting minutes were approved.

Dr. Tafoya addressed the committee regarding face coverings/masks.

Mike Prombo addressed the committee regarding refunds by category; they are processing Kindergarten refunds. All refund checks were mailed Monday, July 13, 2020. Prombo to follow up with Dr. Tafoya on status of refunds. Heather and Kyle are working on the behind the wheel list to be refunded.

It was determined that a driver’s ed teacher should be hired for behind the wheel. All students are behind on the BTW training. Should BTW fees be waived?

Collection of Fees is on hold due to the pandemic; will be kept on agenda as placeholder.

Dr. Larson addressed the committee regarding non-union/non-certified tuition reimbursements. It was determined that administrators should be separate. New verbiage to be added to contracts. Doctoral bump/increase will be reviewed at the next meeting. ESPs should be reviewed during negotiations.

It was noted that Dr. Tafoya will speak with the legal team regarding updating Policy 4.50 - Payment procedures. When is it ok to send payments without Board approval.

Mike Prombo explained the budget process stating that there are no foreseen issues; Tech, HR and Operations are solid; although things may change in September. EBF/Title I is stable.

John Hummell informed the committee that the chromebooks ordered in March were on backorder and no longer available. A new (lowest) bid has been provided by the same vendor; will ship in July. John stated that we are set for the start of the school year in any event. 3rd, 6th, and 9th grade will receive new chromebooks. iPads have arrived for Washington.

Dr. Tafoya addressed the committee regarding J’s Lanes invoice.

The playground equipment will be placed on the southside; the east side has been cleaned up and mulch has been placed. Concrete picnic tables (3), trash can will be added. Black vinyl fencing will be replacing current fencing. A large gate will be added to the east; main gate will remain.

Dr. Tafoya addressed the committee regarding parking refunds. It was determined that Q4 parking permits will not be refunded; 2020-21 refunds will be reviewed and decided depending on how much use is had. Shared parking was mentioned. Carl Hobbs and McKenzie Laurent will be planning yearling ongoing communications regarding HS registration and parking permits. Dr. Tafoya to report back as to how many parking spaces.

Sean Huffstutler addressed the committee regarding the change order. The 2nd floor is progressing; still on schedule. Problem #1 - existing clay tile does not work to hang fixtures; problem #2 - old drains in the girls restroom were poured into the floor. The drawings were wrong. New drains needed to be installed. PCV was used resulting in $1,900 credit. Problem #3 - hot water supply is not adequate in the girls room. New hot water feeds were required. Two minor issues may be possible; waiting for determination.

Meeting adjourned at 5:57pm, with motion by Sandy Theriault, seconded by Kristina Duber.

https://qwczojqlds-flywheel.netdna-ssl.com/wp-content/uploads/2020/10/July-15-Finance-Committee-Meeting-Minutes-5.pdf