McHenry Times

Woodstock City Council will meet at 7 p.m. Tuesday, Oct. 4.

The city of Woodstock operates under the council-manager form of government that combines the political leadership of an elected mayor and six city council members with an appointed city manager. The city council oversees all activities in the city and serves the needs of city residents. City council meetings are held at 7 p.m.on the first and third Tuesdays of each month in the City Council Chambers on the second floor of City Hall, 121 W. Calhoun St.

City of Woodstock Office of the City Manager Phone (815) 338-4301 • Fax (815) 334-2269 citymanager@woodstockil.gov www.woodstockil.gov 121 W. Calhoun Street Roscoe C. Stelford III Woodstock, Illinois 60098 City Manager

WOODSTOCK CITY COUNCIL City Council Chambers October 4, 2016 7:00 p.m.

Individuals Wishing to Address the City Council Are Invited to Come Forward to the Podium and Be Recognized by the Mayor; Provide their Name and Address for Purposes of the Record, if willing to do so; and Make Whatever Appropriate Comments They Would Like.

The complete City Council packet is available at the Woodstock Public Library, Woodstock City Hall, and via the City Council link on the City’s website, www.woodstockil.gov. For further information, please contact the Office of the City Manager at 815-338-4301 or citymanager@woodstockil.gov.

The proceedings of the City Council meeting are being audio-recorded only to aid in the preparation of the Minutes and are not retained as part of the permanent records of the City.

CALL TO ORDER

ROLL CALL:

A. FLOOR DISCUSSION: 1. Proclamation – Emergency Nurses Week

2. Recognition – Drug Arrest – Canine Officer Freund and

Officer Schmidtke 3. Proclamation - Recognizing Reference Librarian Julie Fee for her 32 years of service at the Woodstock Public Library

Anyone wishing to address the Council on an item not already on the agenda may do so at this time.

1. Public Comments 2. Council Comments

CONSENT AGENDA: (NOTE: Items under the consent calendar are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless: 1) a Council Member requests that an item be removed from the calendar for separate action, or

2) a citizen requests an item be removed and this request is, in turn, proposed by a member of the City Council for separate action.)

B. MINUTES OF PREVIOUS MEETINGS: September 20, 2016 Regular Meeting

C. WARRANTS: #3730 #3731

D. MINUTES AND REPORTS:

Building and Zoning Department Report August 2016 Woodstock Police Department Report August 2016

E. MANAGER'S REPORT NO. 76

1. Appointments – New and Reappointments of Commission Members

a) Mayor's Appointments to the Plan Commission and Library, as well as Reappointments for Commission Members with Terms Expiring in 2016.

(76a)

2. Ordinance – Mia Passione Liquor License

a) Approval of an Ordinance Amending Title 3, Chapter 3, Liquor

Control of the Woodstock City Code, Which Creates a new Class A-6 Restaurant/Caterer Liquor License for Mia Passione, 228 Main Street.

(76b) (Doc. 1)

3. Ordinance – Amending Section 3.3.6, Classification of Licenses

a) Approval of an Ordinance Amending Section 3.3.6, Classification of Licenses: Number and Fees, of Chapter 3, Title 3, Liquor Control, of the Woodstock City Code, modifying the parameters of the B-9 Liquor License Classification.

(76c) (Doc. 2)

4. Liquor License Application – Wondertucky

a) Waiver of the Moratorium on the Acceptance of an Application for a

Class B-9 (Brewpub, Distillery, Vintner, or Winery) Liquor License for Wondertucky Distillery and Bottling Company at 315 E. South Street, With the Understanding this is not a Guarantee of License Approval and that it is a One-Time Waiver for this Location Only.

(76d)

5. Ordinance – Surplus Equipment and Disposal

a) Approval of an Ordinance Declaring Surplus Equipment, and b) Authorizing the Sale or Disposition of Items of Personal Property

Owned by the City of the Woodstock.

(76e) (Doc. 3)

6. Waiver of Competitive Bids and Award of Bid – Downtown Snow Removal

a) Approval to authorize a waiver of competitive bids, and b) Award contracts for downtown snow removal based on quoted unit

prices to the following: GRO Horticultural Enterprises Inc. for snow- removal services; Gavers Excavating Inc. for snow-loading services; Excavating Concepts Inc. for snow-hauling services.

(76f)

7. Waiver of Competitive Bids and Award of Bid – Southside WWTP Pumps

a) Approval to authorize a waiver of competitive bids, and b) Approve the purchase of two (2) new Fairbanks Morse Pumps for

installation in the City’s Southside Wastewater Treatment Plant from their authorized manufacturer’s representative, Drydon Equipment Inc., Elgin, IL, for an amount not-to-exceed $21,062.

(76g)

8. Waiver of Competitive Bids and Award of Contract – Application of Asphalt Pavement Rejuvenating Agent (Reclamite)

a) Approval to authorize a waiver of competitive bids, and b) Award a contract to Corrective Asphalt Materials, LLC to apply

Reclamite® to an estimated 37,000 square yards at the unit price of $0.82 SY, and c) Authorize $35,000 in additional expenditures be funded through the General Corporate CIP Fund, line item #82-08-7-703 titled Resurfacing, and the budget will be adjusted as part of the year end FY16/17 budget amendments forwarded by the Finance Department after the conclusion of the fiscal year.

(76h)

9. Award of Contract - Paving Improvements to DPW Parking Lot

a) Award a contract for pavement patching in the Public Works Parking lot to the lowest responsible bidder, Champion Paving Corporation, Hampshire, IL in accordance with the unit price as submitted for an amount not-to-exceed $58,000.

(76i)

10. Waiver of Competitive Bids and Award of Contract – Work to Preserve Veneer Stone Wall in Park in the Square

a) Approval to authorize a waiver of competitive bids, and b) Award a contract to Jimmy’Z Masonry Corporation to seal the bottom on the new veneer wall, replace coping stones and pier capstones, and tuck- point existing stone on the piers for an amount not-to-exceed $26,075.

(76j)

11. Resolution - Safe Routes to Schools Program

a) Authorizing the Mayor to execute an intergovernmental agreement with the State of Illinois and the City of Woodstock appropriating funds for the Meadow Avenue at Tappan Street Safe Routes To Schools Sidewalk Project. b) Approve the Resolution confirming this intergovernmental agreement and authorizing the expenditure of $114,651 in construction costs and $44,531 in construction engineering costs or such sum as may be needed to match the associated federal funds for the aforementioned SRTS project.

(76k) (Doc.4)

(Doc. 5)

12. Ordinance – Amended Agreement for the Harvard/Woodstock Enterprise Zone

a) Approval of a an Ordinance Amending the Intergovernmental Agreement between the City of Woodstock, City of Harvard and the County of McHenry Regarding the Harvard/Woodstock Enterprise Zone.

(76l) (Doc. 6)

13. Ordinance – Extending the Smoking Ban in the Park in the Square and Sesquicentennial Park

a) Adoption of an Ordinance Amending Chapter 2, Public Parks and Playgrounds, Article B. Public Square, of Title 6, Public Ways and Property, of the Woodstock City Code Regarding Repealing the Sunset Provision.

(76m) (Doc. 7)

DISCUSSION ITEMS:

14. Police Pension – Transmittal of the 2016 Actuarial Report and Property Tax Levy Request by the Woodstock Police Pension Board.

FUTURE AGENDA ITEMS

ADJOURN