McHenry Times

Crystal Lake City Council met January 16.

Here is the minutes provided by the Council:

Call to Order:

Mayor Shepley called the meeting to order at 7:30 p.m.

Roll Call:

Mayor Shepley and Councihnembers Ellen Brady, Ralph Dawson, Cathy Ferguson, Haig Haleblian, Brett Hopkins and Cameron Hubbard were present. None were absent. City Clerk Nick Kachiroubas was also present.

Also present were City Manager Gary Mayerhofer, City Attorney John Cowlin, Director of Finance George Koczwara, Director of Community Development Michelle Rentzsch, Director of Public Works Mike Magnuson, City Engineer Abby Wilgreen, and Chief of Police James Black.

Pledge of Allegiance-

Mayor Shepley led the Council and the audience in the Pledge of Allegiance.

Approval of Minutes-

Councilwoman Ferguson moved to approve the minutes of the December II, 2017 special City Council meeting. Councilman Haleblian seconded the motion. On voice vote, all voted yes. Motion passed.

Accounts Payable-

Councilwoman Ferguson moved to approve the Accounts Payable in the amount of $5,729,077.04. Councilman Haleblian seconded the motion. On roll call, all voted yes, except in order to avoid any possible conflict of interest, Mayor Shepley abstained on payments to Centegra Occupational Health. Motion passed.

Public Presentation-

Mayor Shepley asked if anyone in the audience wished to speak on matters of general public interest or concern not included in the regular agenda, and advising that they would be given an opportunity to speak when the agenda item was considered.

Leanne Egron of State Senator McConnaughy's office, introduced herself and invited the Mayor and Council to contact her at any time regarding their opinions and legislative priorities.

Mayor's Report-

Mayor Shepley spoke about the upcoming "State of the Community" luncheon hosted by the Crystal Lake Chamber of Commerce on February 2, 2018 when he would provide information on matters of interest that are occurring and have occurred in Crystal Lake over the past year.

City Council Reports-

Councilwoman Ferguson thanked Mayor Shepley for looking into her concern about regular PACE riders having to call daily for a ride, advising that she learned PACE does have a subscription service for daily riders. She cautioned that "no shows" would risk being taken off the service and she urged riders to provide notice.

Councilwoman Ferguson also spoke about the upcoming "People in Need" forum to be held at McHemy County College on Saturday, January 27, 2018 where issues such as substance abuse and suicide prevention would be discussed.

Consent Agenda-

Councilwoman Brady moved to approve the Consent Agenda consisting of Items 9a, b, c and d, with the addition of Items 14, 15, 16 and 18. Councilwoman Ferguson seconded the motion. Mayor Shepley asked if anyone in the audience wished to comment on any of the listed items, noting that without any objection, they would most likely be approved. No one wished to speak.

On roll call, all voted yes. Motion passed.

9a. Approved a request from the Crystal Lake South Booster Club for a Class 16 Temporary Liquor License for a Trivia Game Night on February 24, 2018 from 6:30p.m. to 10:30 p.m. at the St. Elizabeth Ann Seton Catholic Church Parish Hall at I 023 McHenry Avenue.

9b. Authorized Event Approval for "A Long Swim" Competitive Open Water Swim at Three Oaks Recreation Area on June I6, 20 I8, subject to the recommended conditions listed in the Agenda Supplement.

9c. Authorized Event Approval for the Crystal Lake Aquathon at Three Oaks Recreation Area on Sunday, August 5, 20I8, subject to the recommended conditions listed on the Agenda Supplement.

9d. Continued the Annexation Public Hearings for the I) Chicago Title and Land Trusts I 004004I49 & I004004I52 and 2) Reinhardt/Kirk requests to the June I9, 20I8 City Council meeting.

I4. Adopted an Ordinance amending the City Code to create a Class "29" Liquor License classification and increase the number of Class "29" Liquor Licenses from 0 to I for Mariano's, I05 Northwest Highway. Mayor Shepley welcomed Mariano's and as with all new liquor license holders, noted that he also serves as Liquor Commissioner and provided information regarding his strong stance on the sale of liquor to minors.

I5. Adopted an Ordinance amending the City Code to increase the number of Class "13" Liquor Licenses from the current permitted 28 licenses to 29 licenses for KA Sales (Exxon), 4I5 West Virginia Street. Mayor Shepley echoed his comments to Mariano's regarding the sale of liquor to minors.

I6. Adopted an Ordinance granting Sign Variations to amend the previously approved Common Sign Plan for the Sarillo Building at I 095 Pingree Road, subject to the recommended conditions listed in the Agenda Supplement.

18. Adopted a Resolution authorizing execution of a two-year agreement with Straight Shooter Gallery, LLC/dba On Target and Tactical Training for Police Officer firearms training.

10. Adjourn to Executive Session for the purpose of discussing matters of pending and probable litigation, the sale, purchase or lease of real property, collective bargaining, and personnel. and 11. Reconvene to Regular Session.

Mayor Shepley advised that no action was needed on these two matters.

12. Final Planned Unit Development Amendment to allow changes to the facade and additional signage for Steinhafels in the Crvstal Point Shopping Center.

Pam Sullins, the Project Manager for Crystal Point Shopping Center's build-out for Steinhafels and Ulta, was present. Director of Community Development Michelle Rentzsch confirmed that the Planning and Zoning Commission had provided a positive recommendation, noting Steinhafels was requesting signage across the frontage of their building.

Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Councilwoman Brady moved to approve the Planning and Zoning Commission recommendations and to adopt an Ordinance granting the Final PUD Amendment for Steinhafels at 5846 Northwest Highway. On roll call, all voted yes. Motion passed.

13. Final Planned Unit Development Amendment to allow changes to the facade for ULTA in the Crystal Point Shopping Center.

Pam Sullins, the Project Manager for Crystal Point Shopping Center's build-out for Steinhafels and Ulta, was present and advised that Ulta would be going in to the former Sports Authority building. Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

In response to a question from Councilman Haleblian, Ms. Sullins stated that Ulta would be taking about 15,000 square feet on the west side of the building and another tenant would occupy the remaining 25,000 square feet on the east side.

Councilwoman Brady stated that she was glad to see Ulta come back to Crystal Lake, and Councihnan Dawson agreed.

Councilwoman Brady moved to approve the Planning and Zoning Commission recommendations and to adopt an Ordinance granting the Final PUD Amendment for ULTA at 5774 Northwest Highway. Councilman Hopkins seconded the motion. On roll call, all voted yes. Motion passed.

17. Annexation Public Hearing -Powers, 8733 Ridgefield Road; Ordinance authorizing execution of the Annexation Agreement; Adoption of the Annexation Ordinance and approval of the Planning and Zoning Commission recommendations and adoption of an Ordinance for rezoning upon annexation to the W-Watershed District and granting Special Use Permits for the existing wireless communications tower and outdoor storage of vehicles and materials.

Mayor Shepley opened the Annexation Public Hearing. Steven Dallas, attorney for the Powers family, was present. Mr. Dallas described the property and its current uses including farmland, a tree care business, a garage door retailer and a wireless communications tower.

Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Councilwoman Brady moved to adopt an Ordinance authorizing execution of the Annexation Agreement. Councilman Hopkins seconded the motion. On roll call, all voted yes. Motion passed.

Councilwoman Brady moved to adopt an ordinance authorizing execution of the annexation agreement. Councilman Haleblian seconded the motion. On roll call, all voted yes. Motion passed. Councilwoman

Brady moved to adopt the Annexation Ordinance and approve the Planning and Zoning Commission recommendations and adopt an Ordinance for rezoning upon annexation to the W-Watershed District and granting Special Use Permits for the existing wireless communications tower and outdoor storage of vehicles and materials for the property located at 8733 Ridgefield Road. Councilman Haleblian seconded the motion. On roll call, all voted yes. Motion passed.

19. Bid Award- Generator Maintenance Services.

Councilman Hopkins moved to award the bid for generator maintenance services to the lowest responsible and responsive bidder, Interstate Power Systems, and to adopt a Resolution authorizing the City Manager to execute a three-year contract with interstate Power Systems with two optional one-year extensions. Councilwoman Brady seconded the motion. In response to a question from Councilman Dawson, Public Works Director Mike Magnuson advised that although the City had not previously worked with this company, their references were very good. On roll call, all voted yes. Motion passed.

20. Bid Award- Door and Gate Maintenance Services.

Councilman Hopkins moved to award the bid for the door and gate maintenance and repairs program to the lowest responsible and responsive bidder, Builders Chicago Corporation, and to adopt a Resolution authorizing the City Manager to execute a two-year contract with Builders Chicago Corporation in the amount bid with an option for two one-year extensions. Councilman Hubbard seconded the motion. Councilman Dawson expressed concern about the difference in the bid amount versus the other bidder, and Public Works Director Mike Magnuson advised that the low bidder, Builders Chicago, was the City's current vendor, had worked with the City for many years and had performed well. On roll call, all voted yes. Motion passed.

21. Bid Award- SCAD A (Supervisory Control and Data Acquisition) System.

Councilwoman Ferguson moved to reject the previous proposals for SCADA System Management. Councilman Hopkins seconded the motion. On roll call, all voted yes. Motion passed.

Councilwoman Ferguson moved to award the proposal for SCADA System Management to the most responsive, responsible proposer, Concentric Integration, for SCAD A System Management of the City's SCADA systems and to adopt a Resolution authorizing the City Manager to execute a contract with Concentric Integration for three years and up to two additional one-year terms in the proposed unit prices. Councilman Hubbard seconded the motion. On roll call, all voted yes. Motion passed.

22. Council Inquiries and Requests.

None.

Mayor Shepley Recusal-

Mayor Shepley explained that as a full-time employee of Centegra Health System and in order to avoid any possible conflict of interest, he would not participate in consideration of the next item on the agenda concerning Mercyhealth, a competitor of Centegra Health System. Mayor Shepley then left the City Council Chambers and the building, and was not present for the remainder of the meeting.

Mayor-Pro Tern-

City Clerk Kachiroubas asked for a motion to name a Mayor Pro Tern. Councilman Hopkins moved to nominate Councilman Dawson as Mayor Pro Tern. Councilman Hubbard seconded the motion. On roll call, all present voted yes, except Councilman Dawson abstained. Motion passed.

23. Mercyhealth Crystal Lake, 875 S. Route 31 - Preliminary Planned Unit Development for a micro-hospital and medical center; Special Use Permit for a hospital and accessory uses including helipad; deferral to bury existing overhead utility lines until an area wide program is established.

Attorney Joseph Gottemoller, Mercyhealth Vice President of Government Relations Jennifer Hall, and Matt Sanders, principal architect, were present.

Mr. Gottemoller stated that the Planning and Zoning Commission had taken three votes, the first of which was unanimous approval of the hospital, but Mercyhealth would like to discuss the other two matters: Mercyhealth's request to defer burial of the power lines along Three Oaks Road which was not approved by a 4-3 vote and the requirement to preserve the realignment of Raymond Road which had been upheld by a 4-3 vote.

Regarding burial of the power lines, Mr. Gottemoller stated that they believed the area that is along Three Oaks Road will have to be buried for the helicopter pad, but they were still requesting the City Council to allow the portion along the frontage on Route 31 and Raymond Drive not be required to be buried until an areawide program is established. Regarding the realignment of Raymond Drive, Mr. Gottemoller stated that City staff wanted to connect Raymond Drive to Tek Drive, but Mercyhealth did not agree, noting that so much has happened since that requirement was approved in 2005 and realignment no longer makes sense. He noted that in 2005, Rakow Road was only two lanes, Route 31 was only two lanes, Lutter Drive did not extend south of Pauly Toyota and there was no Algonquin bypass, so Raymond Drive may no longer have the same traffic pressure as it would have then. He noted that in 2005, staff had wanted a double left turn lane on Three Oaks at Route 31, and Mercy health agreed that was still needed and would pay their fair share of that improvement, but staff was now requesting no left turn lanes and all traffic be required to go to the east. He stated that Mercyhealth is trying to work with all to make sure traffic issues are addressed, but they believe that Raymond Drive does not meet the warrants for a traffic light and will never meet them because it doesn't have anywhere to get traffic from, and making Raymond Drive a short cut does not make sense. He concluded that those were the only conditions that Mercyhealth did not agree with.

Mayor Pro Tern Dawson asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Mayor Pro Tern Dawson suggested that the Council review the building plan, the power lines and Raymond Drive in that order.

Building/Site Plan!Helipad-

Councilwoman Ferguson stated that she had no issues with the site plan, but needed more information about area traffic and if there is a road realignment requirement, the site plan will change. Councilwoman Brady had no issues, nor did Councilmembers Haleblian and Hubbard. Councilman Hopkins asked the petitioners to review the site plan and the helipad for the benefit of the audience.

Mr. Sanders stated that the facility would not be a critical care hospital and would only have 13 beds. He advised that patients who needed to be transferred would be stabilized and then transported, and patients needing helicopter transport would be a very small percentage. Councihnan Hopkins asked if there were any challenges to the helipad, and Mr. Sanders stated that IDOT governs helipad criteria and they are required to have two directions of flight; one directly from the south and one to the north over the power lines, which was why they wished to relocate those lines. He clarified that this would be a helipad, not a heliport, and helicopters would only land briefly and not be fueled or maintained there. He stated that the helipad was within the boundaries for residential neighborhood clearances. Councilman Haleblian asked about existing trees, and Mr. Sanders stated that the scrub trees would be cleaned up but they did not anticipate removing any additional trees. He stated that they were working with IDOT and their flight experts and would have more exact information when they came back to the Council for final approval. Councilman Haleblian noted that prevailing winds are typically from the west and that was of concern to him. Mayor Pro Tern Dawson noted that Mercyhealth does not control the flight path. Mr. Sanders agreed and stated that it was a very formal, stepped process for review and approval. Mayor Pro Tern Dawson asked if the Council would see that before final approval, and Mr. Sanders stated that would be up to the Federal Aviation Administration (FAA). Mayor Pro Tern Dawson asked what would happen if a problem came about after they had started construction, and Mr. Sanders stated that they should have a pretty good indication before final approval. Mayor Pro Tern Dawson expressed concern about the Council giving final approval and then issues arising.

Burial of Power Lines-

Mr. Gottemoller stated that they were requesting deferral on burying power lines on the western and southern boundaries until an areawide program is established, and they would move the lines on the northern boundary to accommodate the helipad. Councilwoman Ferguson stated that she had no problem with deferral until an areawide program is established. Councilwoman Brady agreed. Councilman Hopkins asked about the power lines for Pauly Toyota and Walmart, and Director for Community Development Michelle Rentzsch advised that those lines had been buried, but neither business had requested a deferral. Councilman Hubbard stated that he also did not have an issue with deferring burial of the lines. Councilman Haleblian stated that if Pauly Toyota and Walmart had buried their power lines, then Mercyhealth should also. Mayor Pro Tern Dawson stated that they installed underground lines because previously there were no other lines as the land was farm field. Councilman Haleblian stated if that was the case then he had no objection to the deferral request. The Council discussed other lines in the area, including that there are no power lines on the west side of Route 31 and that the lines along the Holiday Inn and the former Food Warming Equipment building were not buried.

Traffic Issues-

Councilman Hopkins asked Public Works Director Mike Magnuson to speak about the traffic issues. Mr. Magnuson presented information regarding City staffs recommendation that Raymond Drive be realigned, including information about ingress/egress to future local developments, and that the benefits would including meeting the IDOT signal spacing requirement and that a future traffic signal would alleviate pressure at Three Oaks Road/Route 31, Route 311 Central Park and Lutter/Sands and Three Oaks Road intersections. He noted that the Lutter annexation agreement states that Lutter has an agreement for access and construction, and the agreement shows a realignment of Raymond Drive to meet up with Tek Drive. He spoke about safety concerns regarding the speed of Route 31 and having an offset intersection and very short turn lane storage of 60 feet. He showed the approved 2005 site plan which included much more impervious surface, Raymond Drive realigned and redesign of storm water detention, and he stated that the 2017 PUD submittal by Mercyhealth had included the Raymond Drive alignment and the stormwater detention redesign, but the latest stormwater detention submittals would prohibit any future road alignment. He asked the Council to consider that the Planning and Zoning Commission conditions included wording for a future Raymond Drive alignment and before the Final PUD submittal, staff and Mercyhealth could work together to finalize the details of all site development plans.

Mr. Magnuson spoke about the 2004/2005 traffic study and that trying to get all traffic onto Route 31 was the genesis of Lutter Drive, and part of that was the realignment •of Raymond Drive, which had been agreed to when Mercyhealth was planning a larger hospital. He stated that realignment of Raymond Drive with Tek Drive would meet the required distance requirements for traffic spacing for signalization, and as the whole area develops with the hospital and future townhomes, the only ingress/egress will be at Sands/Lutter and Rakow/Central Park. He stated that having no realignment or traffic signal will cause safety concerns with turn lanes only 60 feet long when typical IDOT requirements are l 00 feet for storage and 150 feet for tapering. He stated that staff was concerned that if the road is not realigned and there is no room for traffic to stack, it will block the other turn lane or stretch onto Route 31. He stated that if the road were realigned, there would be plenty of room to stripe the left turn lanes, which is what the previous site plan envisioned.

Councilman Hubbard asked if there would be two full turn lanes, side by side, and Mr. Magnuson replied that Route 31 would need to be widened, but that was a possibility. Councilwoman Ferguson asked if there was enough room from the Holiday Inn to Route 31 for stacking and Mr. Magnuson stated there was. Councilwoman Ferguson stated that the realignment and having traffic cross four lanes of highway traffic seemed much more dangerous to her. Mayor Pro Tern Dawson agreed, noting that the roads are not the same as they were in 2004/2005. He spoke about Cary planning a large addition to the Sage facility and how the City of Crystal Lake had fought for years to get a stop light at Main Street (and Route 176), and how Crystal Lake had still not gotten a traffic signal at Cassidy Tires/Chili's on Route 14. He stated that he wanted to just leave Raymond Drive as is and not advise people to use it, but rather use Three Oaks Road. He stated that in Lake Zurich, there is a one-half mile stretch of road that has five traffic signals, and he did not want that in Crystal Lake. He stated that Sands Road could be widened to Route 14 to accommodate traffic.

Councilman Haleblian asked what would happen if realignment is needed in 10 years, and Mayor Pro Tern Dawson asked what other developer had been required to undedicate a road and relocate it. Councilwoman Brady stated that "only an idiot" would try to make a left turn onto Route 31 from Raymond Drive or Tek Drive, and that traffic should be encouraged to use Lutter Drive and Three Oaks Road, where a signal needs to be installed. She spoke about all of the traffic signals on Randall Road, and that traffic currently moves quickly on Route 31 and she did not wish to impede that. She stated that Raymond Drive should be right in/right out, and Lutter Road/Sands Road should be signalized. She also spoke about the Goodwill freestanding sign which blocks the line of sight coming around the curve on Lutter Drive, calling that intersection "garbage". She stated that Raymond Drive should be left alone and drivers should be encouraged to go through the back of the property by improving the other roads. Regarding Councilwoman Brady's comment, Mayor Pro Tern Dawson noted that the two newest Councilmembers had not been on the Council when the intersection near the Goodwill building had been approved.

Mr. Magnuson stated that staff was concerned that percentages will change with left turn lanes. Mr. Gottemoller stated that could be worked out between now and final approval with the City, County and Village of Cary. He stated that Mercyhealth had no issues with making Raymond Drive right in/right out, and that no southbound vehicles would try to make a left turn onto Raymond Drive anyway. Councilman Hopkins stated that he did not wish to encourage left turns and asked about stacking. Mr. Magnuson stated that it was not feasible to have two left turn lanes, which would require putting them side by side and widening Route 31, and he was concerned about potentially creating a safety problem. Councilwoman Ferguson stated that she did not believe drivers would take the risk but rather go the "safe route" at the traffic signal at Lutter/Sands. She noted that there is already cut-through traffic on Lutter Drive and the City was already looking at improving the existing roads in that area rather than realigning Raymond Drive.

Councilman Hubbard stated that he wanted to avoid a traffic signal because he did not wish to create another Randall Road, and he did not want to realign Raymond Drive for that reason. Councilman Haleblian stated that he liked the idea of making Raymond Drive right in/right out, and asked Mr. Magnuson what his plans would be to move traffic when 600 townhome units are developed. Mr. Magnuson stated that another turn lane would need to be added at Route 31 and Rakow Road and at Sands Road/Lutter Drive. Councilwoman Brady asked if the development would be townhomes, and Director of Community Development Michelle Rentzsch answered that it would some kind of residential development. Mayor Pro Tern Dawson stated that he was also in favor of making Raymond Drive right in/right out, and confirmed with Mr. Gottemoller that there was no problem with dedications for road improvements in the future. Mr. Gottemoller stated that they are aware what needs to be addressed before final approval and they were willing to work with the staff to meet the percentages. Mayor Pro Tern Dawson asked if Mercyhealth had a problem with making Raymond Drive right in/right out, and Mr. Gottemoller stated that he did not see a long term problem, but IDOT would have final approval.

Councilwoman Brady moved to adopt an Ordinance approving the Preliminary PUD and Special Use Permit for a micro hospital and medical center with accessory uses including a helipad with no Raymond Drive realignment and deferring burial of the Route 31 and Raymond Drive existing overhead utility lines until an area wide program is established and to explore the possibility of a right-in/right-out at Raymond Drive. Councilwoman Ferguson seconded the motion. On roll call, all present voted yes. Mayor Shepley was not present and did not vote. Motion passed.

Adjourn:

There being no further business, Councilwoman Brady moved to adjourn the meeting at 8:43p.m. Councilman Hopkins seconded the motion. On voice vote, all present voted yes. Motion passed.

https://ecode360.com/documents/CR2206/public/422553258.pdf