McHenry Times

Crystal Lake City Council met February 6.

Here is the minutes provided by the Council:

Call to Order:

Mayor Shepley called the meeting to order at 7:30 p.m.

Roll Call:

Mayor Shepley and Conncilmembers Ellen Brady, Ralph Dawson, Cathy Ferguson, Haig Haleblian and Cameron Hubbard were present. Councilman Hopkins was absent. City Clerk Nick Kachiroubas was also present.

Also present were City Manager Gruy Mayerhofer, City Attorney John Cowlin, Special Counsel David Pardys, Director of Finance George Koczwara, Director of Community Development Michelle Rentzsch, Director of Public Works Mike Magnuson, City Engineer Abby Wilgreen, Chief of Police James Black, Economic Development Manager Heather Maieritsch and Building Commissioner Michael Magnussen.

Pledge of Allegiance:

Mayor Shepley Jed the Council and the audience in the Pledge of Allegiance.

Proclamations- 25 Year Milestone Business Anniversaries for Pauly Toyota and JMS Marketing:

Mayor Shepley presented Mayoral Proclamations and Community Investment Awards on behalf of the City and the City of Crystal Lake Economic Development Committee to Jean Marie Saidler of JMS Marketing Inc. and Mike Pauly of Pauly Toyota in recognition and honor of each business's 25 year milestone anniversary in the City of Crystal Lake.

Approval of Minutes:

Councilwoman Ferguson moved to approve the minutes of the January 16, 2018 Regular City Council meeting. Councilman Haleblian seconded the motion. On voice vote, all present voted yes. Motion passed.

Accounts Payable:

Councilwoman Ferguson moved to approve the Accounts Payable in tbe amount of $2,935,262,35. Councilman Hubbard seconded the motion. On roll call, all present voted yes, except in order to avoid any possible conflict of interest, Mayor Shepley abstained on payments to Centegra Occupational Health. Motion passed.

Public Presentation:

Mayor Shepley asked if anyone in the audience wished to speak on matters of general public interest or concern not included in the regular agenda, advising they would be given an opp01tunity to speak when an agenda item was considered. No one wished to speak.

Mayor's Report:

Mayor Shepley thanked the C1ystal Lake Chamber of Commerce for their work in hosting the Annual "State of the Community" luncheon, which he stated was a great opportunity for members of the business community, organizations and local government and school districts to come together.

Mayor Shepley thanked the City's Public Works crews for their work in keeping C1ystal Lake streets clear during recent snow events, adding that he was very proud of the entire City staff.

City Council Reports:

None.

Consent Agenda:

Councilwoman Brady moved to approve the Consent Agenda consisting of Items 10a, b, o with the addition of Items 13, 14, 17, 19, 25 and 26, as outlined in the agenda supplements. Councilwoman Ferguson seconded the motion. Mayor Shepley asked if anyone in the audience wished to comment on any of the listed items, noting that without any objection, they would most likely be approved.

Two members of the audience wished to speak regarding Item 17, offering suggested clarification language changes, resulting in the removal of this item from the Consent Agenda by motion of Councilwoman Brady and second by Councilwoman Ferguson with all present voting yes.

On roll call for approval of the Consent Agenda consisting of Items l0a, b, c with the addition of Items 13, 14, 19, 25 and 26, as outlined in the agenda supplements, all present voted yes. Motion passed.

10a. Continued the Copley Annexation Agreement Reconsideration Request to the July 17, 2018 City Council meeting.

10b. Crystal Lake Park District - Approved the issuance of Class 16 Temporary Liquor Licenses for Summer/Fall Park District events.

10c. Adopted an Ordinance approving the 2018 Crystal Lake Zoning Map as presented,

13. Skiermanski, 675 Woodfand Drive - Approved the Planning and Zoning Commission recommendations and adopted an Ordinance granting a Simpfljied Residential Variation to a construct a new home 3 feet, 6 inches above the permitted maximum height of 28 feet.

14. McDonald's, 230 N. Route 31 -Approved the Planning and Zoning Commission recommendations and adopted an Ordinance granting a Special Use Permit Amendment to allow changes to the approved elevations and site plan.

19. Banking Services Proposal -Accepted and awarded the proposal for banking se11Jices to the most responsive and responsible proposer, First Midwest Bank, and adopted a Resolution authorizing the City Manager to execute agreements for banking se11Jices for five years with an option to renew for an additional jive year period based on the submitted proposal from First Midwest Bank.

25. Appointed Scott Kuykendall to the Sustainability Committee for a three-year term expiring on February 6, 2021.

26. Confirmed the reappointments of Jeff Greenman, Jim Jouron and AI Skluzacek to the Planning and Zoning Commission for four-year terms expiring on January 31, 2022.

17. Ordinance Creating a Massage Establishment License.

Pursuant to comments and discussion regarding possible clarification changes offered by two members of the audience during the Consent Agenda consideration, and following Mayor Shepley's inquiry if anyone else in the audience wished to speak on the matter and no one wishing to speak, the consensus of the City Council was for the City staff and legal Counsel to review the suggested changes and bring the matter back to the City Council fm• consideration at the next City Council meeting. No further action was taken on this matter.

The Council resumed the regular order of the Agenda at this time.

11. Medela LLC Special Event Request to bold a Company Picnic at Three Oaks Recreation Area on Saturday, June 23, 2018.

Amy Woods, Event Manager for Medela, was present and stated that she was in agreement with the staff conditions listed on the agenda supplement. She stated that this would be the 4th year of their picnic, which had previously been held at Independence Grove in Libertyville, but since many of Medela's employees live in the Crystal Lake area, they were requesting to hold the picnic, a four-hour event, at Three Oaks Recreation Area this year.

Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Councilman Dawson stated that he had reservations about granting this request because it could cause total chaos for visitors trying to enter along with the picnic-goers, as well as adding a large number of people to the beach area. Mayor Shepley agreed those were legitimate concerns, but if many people showed up on any particular day, they would not be turned away and the City was proud of Three Oaks Recreation Area and how it can be used for events. He said that "busy is good", creates a positive vibe and C1ystal Lake residents would not be prevented from using the amenities any more than if a large group showed up on any other day. He suggested that if this event is approved by the Council, preprinted stickers or something similar could be provided to Medela visitors so they could pass through the gate quicker and not hold up traffic. He added that accommodations were already being planned for them to use the upper parking lot, which would also help with traffic concerns.

Councilman Dawson stated that he was concerned about the number of people, but thought this could be a prototype to plan for future events. Councilwoman Ferguson suggested that in the future, it be made possible for people to enter from Pingree Road to the appropriate parking lot. Mayor Shepley agreed, stating that he was in favor of whatever could be done to make the event run smoothly without impairing use and enjoyment by the residents. Councilman Hubbard agreed, and Councilman Haleblian added this was a sign of "good growing pains" and that it would serve to let more people kuow about Three Oaks. He suggested having an additional person at the gate and noted that he was very much in favo1' of the preprinted parking passes. Councilwoman Brady said she learned that Medela was located in Crystal Lake's own back yard after the birth of her granddaughter and she was honored Medela had chosen Three Oaks for their picnic. Ms. Woods advised that Medela would be happy to help with the gate, front entrance or wherever necessary.

Councilwoman Brady moved to authorize approval of the Medela LLC company picnic to be held on Saturday, June 23, 2018 at Three Oaks Recreation Area, subject to the recommended conditions. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

12. Habitat for Humanity, 431 McHenry Avenue- Preliminary and Final Plat of Subdivision for 9 lots and deferral to bury overhead utility lines along Lake Street until an areawide program is established.

Attorney Lisa Waggoner was present, along with Bill Klaves, Assistant Director for Habitat for Humanity, Construction Manager Tom Claussen and Civil Engineer Meghan Michael.

Ms. Michael stated that the property was located on the east side of McHenry Avenue, south of Lake Avenue and they were requesting a 9-lot subdivision known as Fox Valley Farms. Mr. Klaves presented information on Habitat for Humanity's histo1y and background, noting that the homes were sold to vetted homeowners interest free and they were required to put in sweat equity to construct it. He added that Habitat for Humanity engages the entire community in its efforts including volunteers, the faith community and others. He stated that this chapter was founded in 1990 and had built 115 homes in the northwest Chicago area and they were ve1y excited to have an opportunity to build homes in Crystal Lake. In response to Mayor Shepley's question, he responded that they planned to build three homes per year.

Ms. Michael provided information on the site plan, noting that the lots exceed the required size. She stated that the Planning and Zoning Commission had been concerned about driveways going onto McHenry Avenue, but the traffic analysis had shown that only five cars would be added during morning and afternoon peak hours, and that each driveway had a turnaround area so that cars would not have to back out onto McHenry Avenue, She stated that the prope1ty is located in the C1ystal Lake Watershed, and they were required to handle 95% of rainwater runoff for which they planned to install rain gardens at the back of the lots under a Special Service Area to pay for maintenance. She stated that they had no issues with the staff recommendations and would have no homeowner covenants, but rather adhere to City codes and ordinances. Ms. Michael thanked staff for their assistance, said Medela had complied with all application requirements, and respectfully requested approval.

Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Councilman Hubbard stated that it was a wonderful proposal but he was concerned about sight lines with driveway locations on the n01th side of the bend on McHenry Avenue and turning from Lake Street onto McHenry Avenue. Ms. Michaels stated that they would look at adjusting those two driveways. Mayor Shepley noted that the driveway on the bend could be easily flipped. In response to a comment from Councilman Dawson, Ms. Michaels noted that Lot 1 on the north side of the property has a driveway exiting onto Lake Street. In response to Councilman Halehlian's question, Mr. Klaves stated that the homes were 1300 to 1400 square feet with three bedrooms and English basements and the homes would not look the same. He stated that the homes would easily blend into the neighborhood and each home would be matched to the family as they had an invento1y of blueprints.

Councilman Dawson stated that the proposal had his full supp01t, and the property has been unused for many years. Councilman Brady ag1•eed. Mayor Shepley also agreed, stating that he thought it was wonderful and that some communities talk about it and some actually do it. He noted that the other Habitat for Humanity home in Crystal Lake is beautiful and he was grateful they were bringing this forward in C1ystal Lake. Regarding traffic, he stated that they would need to be careful, but if residents near McHenry Avenue and Route 14 could get out onto McHenry Avenue, these homeowners will be fine especially since they will be able to turn around in their driveways.

Councilwoman Brady moved to approve the Planning and Zoning Commission recommendations and adopt an Ordinance granting the Final Plat of Subdivision with deferral for the burial of the overhead utility lines until an areawide program is established for Habitat for Humanity at 431 McHenry Avenue. Councilwoman Ferguson seconded the motion. On roll call, all present voted yes. Motion passed.

Mr. Klaves invited the Council to attend their groundbreaking ceremony in April.

15. 6107 Northwest Highway- Sign Variations for Pet Supplies Plus and a Future Tenant.

Andrea Ewing of KMA & Associates, Inc, an architectural firm, was present. Ms. Ewing stated that they were seeking approval for a new: freestanding sign as well as wall signage for the existing retail building, which due to current access limitations, has had difficulty keeping tenants and attracting customers. She spoke about the "light in/right out" site difficulties at the southwest comer of Route 14 and Main Street, as well as visibility issues due to the wing walls for the Prairie Trail located just east of the property. She said the owners, National Shopping Plazas, were proposing to add an additional freestanding sign for Pet Supplies Plus on the east side of the property, as well as an additional200 square feet of wall signage to accommodate two tenants; a variation of 200 square feet, noting that Pet Supplies Plus would use 92 square feet and the rest would be for the other tenant.

Mayor Shepley asked if anyone in the audience wished to speak on the matter. No one wished to speak.

Councilwoman Brady agreed that this was a difficult property due to access and visibility and she had no objection to the requested signage, Councilman Dawson commented about an issue the City had experienced many years ago with the property owners, but stated that he had no issue with this current petition. Councilwoman Ferguson agreed that the property was difficult and that hopefully additional sigt1age would help the businesses succeed. Councilmember Hubbard and Haleblian agreed.

Mayor Shepley stated that he did not have an issue with the request for an additional freestanding sign, but asked if the height would obstruct the view of the neighboring signs. Director of Community Development Michelle Rentzsch stated that the only sign that could be affected would be their other freestanding sign. Mayor Shepley agreed that the property was difficult but stated that he was worried that because the property is so close to the roadway, it might not look good, recalling that the Council previously approved oversize signage for pmpe1ties that were set back much further from the road. He stated that it would be nice to have something to compare it to and Ms. Rentzsch agreed, but stated that longer signs had been granted in the past with the same square footage. Councilwoman Ferguson stated that between this property and Mariano's, there were many small businesses with small signs, and having a larger sign at this property might give them a fighting chance. Councilman Dawson stated that approval could also set a precedent for those businesses to request larger signs.

Mayor Shepley suggested leaving "Dog Wash" off the wall sig11age for Pet Supplies Plus since the words "grooming and dog wash" would be on the freestanding sign. Regarding setting a precedent for other businesses, Councilwoman Brady stated that this is the only "right in/right out" business along that part of the road and in answer to Mayor Shepley's question, they did not have access to an alleyway, but if they could get access from Lou Street, that would help. She stated that dog grooming is a unique service and she had no problem leaving the sign as requested.

Councilwoman Brady moved to adopt an Ordinance with the recommended conditions for the variations as requested. Councilwoman Ferguson seconded the motion. On roll call, Councilmembers Brady, Ferguson and Hubbard voted yes. Councilmembers Dawson, Haleblian and Mayor Shepley voted no. Motion failed.

The Council discussed the matter further with Councilwoman Brady asking Ms. Ewing if she felt the owners would accept reducing the size of the freestanding sig11 to 8 ft. x 5 ft. but keeping "dog wash" on the wall sig11age, or if she would prefer to bring the matter back to the Council after discussing it with them. Ms. Ewing stated that she felt they would accept that since having the "dog wash" information was very important to them. Mayor Shepley noted again that the dog wash information was already on the freestanding sign and he would be in favor a motion for an 8 ft. x 5 ft. freestanding sign with "dog wash" off the wall signage, and if Ms. Ewing's client did not like that, they would be free to come back and work with the staff on an alternative plan. Councilwoman Brady stated that she still did not have an issue with keeping "dog wash" on the wall sig11age.

Councilwoman Brady moved to adopt an Ordinance with the recommended conditions for the variations except to reduce the freestanding sign to 8 ft. x 5 ft. in sign area. Councilwoman Ferguson seconded the motion. On roll call, Councilmembers Brady, Dawson,-Ferguson and Hubbard voted yes. Councilman Haleblian and Mayor Shepley voted no. Motion passed.

16. Conceptual Review- Plum Creelc Senior Housing 8300 Route 14 (Goldman Property)

Tom Leonios of Plum Creek Communities spoke about his vision for the development, which he stated would be geared to older residents who wish to stay in this community where they have friends and have raised families. He stated that the residential areas would all be rental units with duplexes (90 units) and 120 units in the hotel/lifestyle residence, which would have amenities such as concierge services, a fitness center, computer lab, fine dining, recreational activities, classes, etc., which would also be accessible to duplex residents and the community. He spoke about another similar development in Rolling Meadows and how there was a need for "age in place" developments. He noted that the mid-rise hotel/lifestyle building would be like a hotel with no cooking in the rooms, housekeeping services, and a safety net if needed for wellness, etc. He said that the plan was for 25 acres for residential and 12 acres along Route 14 for commercial which would complement the development.

Mr. Leonios introduced Thad Gleason of Gleason Architects to present the site plan. Mr. Gleason presented the proposed site plan, noting that because of the watershed, water would be retained onsite with a lake, bioswale and native plantings, and there would be paths with a connection to the Prairie Path, a dog park and lots of outdoor activities available for adults and grandchildren.

Mr. Gleason showed an illustration of the three story lifestyle building, stating that it would be kept interesting with gables, materials and styling, and noted that there would be three styles. of duplexes with features on all sides. Mayor Shepley asked if the duplexes would be owned or rented, and Mr. Leonios answered that all of the units in the development would be rental units, as many seniors wished to simplify their lives by not purchasing another home. In response to Mayor Shepley's question about management, Mr. Leonios stated that his company would manage it, and the long term investment would be $35 million.

Councilman Dawson stated that he had no issues with the concept but wanted to see less "bland" architecture. Councilwoman Ferguson stated that active adults would want to have patios or balconies to be able to be outdoors without leaving their residences. Councilman Haleblian stated that he liked the overall idea and agreed that patios would be a very good addition. He stated that he was not too concerned about the building facades at this point, but rather the watershed, which he was sure staff would address. Director of Community Development Michelle Rentzsch stated that the site has had a watershed analysis performed by Hey & Associates which confirmed that it has very good soil. Councilman Haleblian asked Ms. Rentzsch if the development would have any impact on the North Shore and she confirmed that it would not. Councilman Hubbard stated that he would like to see more open space and more of the design elements, and he wished them the best with the project. Mr. Leonios noted that with ten units per acre they would be well within density requirements. Councilwoman Ferguson that it would be up to them to see if the "all rental" premise would work, and she had no problem with the conceptual development.

Councilman Dawson stated that it was good that Mr. Leonios owned the commercial property as well because he would protect his investment. Mr. Leonios stated that he envisioned a place with a coffee shop and similar amenities for the residents. Councilman Dawson asked if he had an option on the rest of the land and Mr. Leonios stated that he did not. Councilman Dawson asked if the building would have central air conditioning. Mr. Gleason stated that they would have individual units which would be very nice in appearance. Councilman Dawson asked if the lifestyle building would be like a hospital setting, and Mr. Leonios stated that it would not. He stated that it would be apartments for people 55 and over who want an all inclusive lifestyle with no electric or cable bills to pay, etc. He stated that the building would not be isolated but rather enjoyed by all with dining and entertainment. Councilman Dawson stated that he had no issues with the conceptual plan.

Councilwoman Brady noted that The Fountains is all rental and it works for them, noting, however, that they also had a nursing home. Mr. Leonios stated that this development would not be a congregate care type of facility. Councilwoman Brady agreed, but stated that she wanted to note that the rental concept does work. She also agreed with Councilwoman Ferguson about adding patios, and stated that Mr. Leonios had presented an interesting concept, which she thought would do well.

Mayor Shepley stated that he agreed with the Council's comments and thought this was a great concept. Regarding rentals, he noted that not everyone who reaches 55 and older wants to worry about their property being bankrupted by long term care and the government. He stated that he would like to see greater certainty with the commercial plan, which would be under a strictly controlled Planned Unit Development. He stated that he liked the site layout and the lake, but wished to see the paths all connected to each other. Mayor Shepley asked if the goal was to make this an active age-restricted development like The Villages in Floriida, which are their own little communities, and he thought that would be wonderful. Mr. Leonios agreed that was his plan. Mayor Shepley cautioned that they should take heed of Councilman Dawson's request to not have bland architecture that looks like any other development, but rather something unique, and Mr. Leonios agreed. Councilman Haleblian asked about the build-out schedule and Mr. Leonios stated that they would start with the Villas but would do the entire development at once, since the lifestyle building would be an amenity for the Villas.

18. Building Fee Code Update- Information Only.

Director of Community Development Michelle Rentzsch advised that it had been 25 years since the City had considered a possible update to its building permit fees, and she asked Building Commissioner Mike Magnussen to present information regarding a possible update.

Mr. Magnussen stated tha:t the key goal in updating the fees was to simplifY the process and provide rational methods to calculate them, since it was cul1'ently not possible to calculate fees without greatly detailed information. He also presented information on fees charged by other area communities which showed that Crystal Lake's fees are well below average. He stated that staff was proposing to use the ICC (International Code Council) best practice method to fairly and reasonably calculate valuation data for fees and he provided detailed information via a Power Point presentation of the proposed fees. He explained that by adopting this process, staff could provide accurate information on permit fee costs.

Mr. Magnussen stated that the information applied to brand new construction only, not alterations or additions, noting for example that staff could not advise people the permit fee cost for a basement remodel without a set of plans.

Mayor Shepley asked if the fees would go up every year because of the multiplier times the department budget. Ms. Rentzsch stated that would be under the Council's direction. City Manager. Gary Mayerhofer stated that the fees only cover 12 percent of the department budget and in order to not raise them too much, staff had used 12 percent to keep the resulting fees comparable to other communities. Ms. Rentzsch stated that each municipality computes their fees differently so it was not possible to compare "apples to apples". She said that staff had averaged all of the fees which showed that the City's fees are currently below the area average, and with the proposed fees, they would be more than some and less than others. She stated that a rational standard was needed to calculate the fees.

Mayor Shepley noted that Algonquin and Lake in the Hills have fees twice that of Crystal Lake. He stated that tying the fees to the budget would eliminate predictability and asked if it would be better to review the fees on a semi-annual, every two-year basis, or just use the ICC chart without tying the fees to the budget. He said that the ultimate goal was to be fair to the City and the people paying the fees, noting that the City wished to remain business and development friendly.

Councilman Dawson said that he thought the whole proposal was outrageous when tied to the budget, and that the City had survived for 25 years without any changes and he would never be in favor of a change, which he said was only aimed at putting money in the City's coffers.

Mr. Magnussen showed information on the proposed changes in fees for alternations. Councilwoman Ferguson stated that she had no problem passing costs along to large scale developments but she did not wish to increase fees to homeowners trying to improve their homes, and she felt the proposed fee for a basement remodel was outrageous.

Mayor Shepley asked the Council to consider that Ctystal Lake is the only community that does not charge a property tax for its General Fund. He stated that with the City's costs continuing to go up, if a way is not found to do things differently, the City will not be able to keep up. He added that a building permit fee is a "use" fee. Councilwoman Ferguson stated that the City absolutely needs to get its fee prices more in line, but not with such a huge jump for homeowners. Mayor Shepley said it would be a substantial increase but asked what would be cause for perceiving that jump unless someone was doing projects all of the time. He stated that the City's current fees are 25 years old, and although $120 extra for a basement remodel permit was a lot of money, the Council needed to consider all of the services the City provides without any ability to increase funds unless the Council wishes to impose a property tax. He cautioned the Council to be very careful in reviewing this proposal because there were not that many alternatives. He said that every business has revenues and expenses and the City has no other sources for funds other than retail sales tax and a few other sources of revenue. Councilwoman Brady agreed that the City is not anywhere near covering its costs now and even though $100 is a substantial amount of money, if a homeowner was spending thousands of dollars on a remodel, it would be easier to absorb. She noted how much license plate fees have increased, and also suggested possibly increasing the permit fees on a step basis similar to the water and sewer fee increases.

Ms. Rentzsch advised that staff was proposing a stepped basis for the most popular permits by raising them $5 a year for four years and then changing to the CPI increase, and this information was shown • onscreen to the Council. She also noted that any existing permits would not change, but that staff did hope to make the change effective with tile new fiscal year.

Councilman Hubbard stated that he did not believe this was a money grab, but rather a reasonable use fee, and if the money was not paid that way, all of the rest of the City's residents would need to make up those monies and he did not see a problem. Councilman Haleblian asked what the average cost was to remodel a basement, and Mr. Magnussen stated that it was about $30 to $40 per square foot. Councilman Haleblian surmised that in the scope of that information, the proposed fee would be a small amount in comparison. Councilwoman Brady noted that a fence costs $3,000 to $5,000 to install, and the proposed fee for that would also be ve1y reasonable. She said that the City's building permit fees had not been reviewed in 25 years and the City was in the same position with them as they were with the water and sewer fees a few years ago. Councilman Dawson acknowledged that those fee increases had been handled well by the City's residents.

Councilman Dawson questioned if the permit fee increase goal was to catch up with the other communities and stated that he had no problem adjusting the fees, but he did have a problem with taking money from working people doing remodels. He also stated that he had no problem changing how the fees are calculated and being able to provide an accurate fee cost, but he did not wish the fee increase tied to the budget.

Mayor Shepley stated that he supported the proposed changes but did not wish them to be tied to the budget and although he did not wish to increase the fees to homeowners seeking to improve their properties, increasing the permit fees would represent a choice, as opposed to taxes where residents would not have choice. He stated that staff had done a stellar job of doing more with less and had found creative ways to solve problems on very limited resources since 2008 when the economy had taken a turn. He noted that preparing this information represented a lot of work by the staff and he supported moving forward on it. He stated that his interest was not in catching up with other communities but that bringing the City's fee structure to be consistent with the average for the region would be appropriate.

There was no further discussion and as this matter was for discussion only, the Council took no action.

20. Bid Award- Well #8 Maintenance and Rehabilitation.

Councilwoman Brady moved to award the bid for maintenance and rehabilitation work on Well #8 to the lowest responsive and responsible bidder, Water Well Solutions, and to adopt a Resolution authorizing the City Manager to execute a contract with Water Well Solutions in the submitted bid amounts with a 10% contingency fur unforeseen expenses. Councilwoman Ferguson seconded the motion. On roll call, all present voted yes. Motion passed.

21. Bid Award- Sewer Lining Services.

Councilwoman Brady moved to award the contract for sewer pipe lining services to the lowest responsive and responsible bidder, Instituform Technologies and to adopt a Resolution authorizing the City Manager to execute a contract with Instituform Technologies in the submitted bid amounts with a 10% contingency for unforeseen expenses. Councilwoman Ferguson seconded the motion. Councilman Dawson inquired about possible work on the creek overflow and Nash Road. Public Works Director Mike Magnuson responded that this project was for sewer lines that run behind homes in that area. On roll call, all present voted yes. Motion passed.

22. Bid Award- Lift Station #2 Electrical Panel Replacement Project.

Councilwoman Brady moved to award the contract for the Lift Station #2 Electrical Panel Replacement Project to the lowest responsive and responsible bidder, Ron Jones Electric, and to adopt a Resolution authorizing the City Manager to execute a contract with Ron Jones Electric in the submitted bid amount of $43,145.00 with a 10% contingency for unforeseen expenses. Councilwoman Ferguson seconded the motion. On roll call, all present voted yes. Motion passed.

23. Vehicle Purchase- State of Illinois Joint Purchase Contract for a 2018 Ford F350 Truck.

Councilwoman Brady moved to adopt a Resolution authorizing the City Manager to execute an agreement with Bob Ridings Inc. for the purchase of one Ford F350 Truck through the State of lllinois Joint Purchase Contract #4108301 in the amount of $41,609.00. Councilwoman Ferguson seconded the motion. On roll call, all present voted yes. Motion passed.

24. Vehicle Purchase -National Joint Powers Alliance (NPJA) Contract for a F3990 Kubota Tractor.

Councilwoman Brady moved to adopt a Resolution authorizing the City Manager to execute a purchase agreement for Russo Power Equipment for the purchase of one F3990 Kubota Tractor in the amount submitted through the NJPA Awarded Contract #062117 in the amount of $36,886.52. Councilwoman Ferguson seconded the motion. Councilman Dawson questioned why this had not been put out for bid and if any other models, such as John Deere, had been considered. Director of Public Works Mike Magnuson explained that the staff preferred this model for clearing the downtown sidewalks, considering it better than John Deere and noting that it was also less expensive. Councilman Dawson expressed concern about the joint purchasing process, and Mayor Shepley explained that it simply meant that someone else, in this case the National Joint Powers Alliance, had done that for the City, noting that in some cases, the City has also goi1e out to bid and then purchased from a joint cooperative because they had lower prices. On roll call, all present voted yes except Councilman Dawson voted no. Motion passed.

27. Council Inquiries and Requests.

Councilwoman Ferguson expressed concern about the "Pile Snow Here" sign on Main Street at Prairie Street where large trucks were prohibited from parking due to sight line concern, noting that she felt that piling snow there would defeat the purpose of keeping the area clear. Director of Community Development Michelle Rentzsch stated that she would look into the matter.

Adjourn:

There being no further business, Councilwoman Brady moved to adjourn the meeting at 10:03 p.m. Councilman Hubbard seconded the motion. On voice vote, all present voted yes. Motion passed.

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