McHenry Times

Village of Prairie Grove Village Board met Jan. 23.

Here is the minutes provided by the Board:

1. Call to Order/Pledge of Allegiance President Robak called the meeting to order at 7:02 p.m. He proceeded to lead those present in the Pledge of Allegiance.

2. Roll Call/Establish Quorum Clerk Minor called the roll. Members present: Trustee Underwood, Trustee Kremer, Trustee Smith, President Robak. Absent: Trustee Behm, Trustee Dorion-Gray. Others present included Administrator Beith, Attorney McArdle, Chief Colatorti, and Public Works Superintendent Singer.

3. Motion to Appoint Gil Kerkbashian as Village Trustee: A Motion was made by Trustee Underwood and seconded by Trustee Kremer to Appoint Gil Kerkbashian as Village Trustee. Roll Call Vote: 4 ayes, Trustee Kremer, Trustee Smith, Trustee Underwood and President Robak. 0-nays. 0-abstained. Motion carried.

4. Motion to Appoint William Beith as Village Administrator/Treasurer: A Motion by Trustee Smith and seconded by Trustee Underwood to Appoint as Village William Beith as Village Administrator/Treasurer. Roll Call Vote: 5 ayes, Trustee Kremer, Trustee Smith, Trustee Underwood, Trustee Kerkbashian and President Robak. 0-nays. 0- abstained. Motion carried.

5. Public Comment President Robak inquired if anyone in attendance wished to address the Board Members at this time. No one responded.

6. Consent Agenda Motion to Approve:

A. Meeting Minutes of December 19, 2017

B. Cash Disbursements of $472,676.22 from December 16, 2017 to January 17, 2018

C. Cash Receipts Journal from December 1, 2017 to December 31, 2017

D. Authorizing Payment of $6,732.00 to Industrial Systems Ltd., Invoice#21055 for Internal Melt Concentrate

E. Adopting IDOT Resolution BLR 14230 and Authorizing the Village President to execute

IDOT Form BLR 14310 for 2018 Expenditure Statement and Forms BLR 14231 & BLR 09150 in an amount not to exceed $39,081.00 for 2018 MFT funds

President Robak inquired if there were any items the Board Members would like to remove from the consent agenda. The Board Members provided no comments on the removal of any consent agenda items. A motion was made by Trustee Underwood and seconded by Trustee Kremer to approve the consent agenda items A-E as presented. Roll Call Vote: 5 ayes, Trustee Kremer, Trustee Smith, Trustee Underwood, Trustee Kerkbashian and President Robak. 0-nays. 0- abstained. Motion carried.

7. Items for Approval:

a. A Motion Adopting Resolution#2018-01, Establishing Signatories on Village Bank Accounts: President Robak explained these signatories allow for management and transfer of village funds. A motion was made by Trustee Smith and seconded by Trustee Kremer to approve Resolution#2018-01as presented. Roll Call Vote: 5 ayes, Trustee Kerkbashian, Trustee Kremer, Trustee Smith, Trustee Underwood, and President Robak. 0-nays. 0-abstained. Motion carried.

b. A Motion to Adopt 2018 Village Board Meeting Schedule: Administrator Beith stated staff developed two annual meeting schedules, one for Tuesday evening and one for Wednesday evening to provide the Board with meeting options. Discussion identified the third Wednesday of each month as the choice with the November 2018 meeting moved from the third Wednesday (11/21) to the second Wednesday (11/14). A motion was made by Trustee Kremer and seconded by Trustee Underwood to approve the Wednesday annual meeting schedule with the November change. Roll Call Vote: 5 ayes, Trustee Kerkbashian, Trustee Kremer, Trustee Smith, Trustee Underwood, and President Robak. 0-nays. 0-abstained. Motion carried.

c. A Motion Adopting Ordinance#644, Amending the Annexation Agreement Between the Village of Prairie Grove and Sharon Leach of the Sharon Leach Declaration of Trust and Home State Bank, as Trustee of Trust Number 2421: President Robak asked for a motion to discuss the Ordinance. Trustee Smith made a Motion which did not receive a second. The Motion dies. Staff was asked to bring tax rebate discussion at the next Board meeting.

d. A Motion Authorizing Village President to Execute and Enter into an Intergovernmental Agreement with the Village of Holiday Hills for Use of the Prairie Grove Police Station: Administrator Beith and Chief Colatorti provided background on the request by the Holiday Hills Police Department. A discussion of the agreement found that after 10:30pm Holiday Hills officers would transport directly to McHenry County Sheriff and not use Prairie Grove facilities. Access to the Prairie Grove facility by the Holiday Hills Police Department would be via the garage, and Holiday Hills would be provided with the garage door code. A motion was made by Trustee Underwood and seconded by Trustee Kremer to approve the Intergovernmental Police Department as presented. Roll Call Vote: 5 ayes, Trustee Kerkbashian, Trustee Kremer, Trustee Smith, Trustee Underwood, and President Robak. 0-nays. 0-abstained. Motion carried.

8. Items for Discussion a. Wildflowers Development: A discussion of the Wildflowers development took place, centered around the potential purchase of the property by developer Wade Light. Several residents expressed concerns about the development. Mr. Light had originally requested relief from some of the development dates in the original annexation agreement as those dates had either passed or were pending. This relief was requested as the development had been dormant for several years.

The Board focused on transparency and how to communicate with residents about all aspects of the development as it moves forward. Consensus found that a special public meeting with the developer and advertised with a 14-day notice to residents would be an appropriate starting point to Mr. Light’s redevelopment efforts. Staff will continue to work with Mr. Light and continue to update the Board and residents as new information become available.

9. Staff Reports

Administrator Beith stated he would present the results and recommendations of an in process information technology review. The cell phone used in the on duty squad car has been discontinued saving the village the cost of that line. An employee health insurance review is being conducted in conjunction with IPBC which is an intergovernmental insurance pool. Administrator Beith is willing to meet 1:1 with any Trustees if they are interested. Next meeting a preliminary discussion on reworking the sign Ordinance will begin. The weekly report has been initiated and Administrator Beith hopes it is of value to the Board and staff. For new agenda items, the cutoff will be the Wednesday before the Board meeting to allow staff and consultants time to review and develop recommendations to issues to be presented to the Board.

Public Works Superintendent Singer said he will meet with Administrator Beith to review public works budget needs.

Police Chief Colatorti stated the new squad car, the Charger has been delivered and the Durango will be delivered in March. There was AR-15 training for officers. There will be a simulated shooting exercise for officers, March 28 through April 2 which will be held in the basement of Village Hall. The training will take place late in the afternoon to overlap the day & afternoon shift to maximize training opportunity and minimize training costs. Trustees are invited to attend.

Presidents Report President Robak thanked the public works crew for their plow work on Christmas Eve and Christmas Day and commented that with three new squad cars coming into the department at once, a replacement cycle will have to be initiated so all the vehicles do not face replacement in the same year.

Trustee Reports Trustee Underwood stated he attended a steering committee meeting at Prairie Grove School to work with teachers and administrators to define where the school goes in the future. Trustee Kremer asked about electronic signs as part of the sign ordinance and if there would be a budget workshop.

12. Adjournment: Motion by Trustee Underwood and a second by Trustee Kremer to adjourn this Monthly Board Meeting at 8:43 PM. On a Roll Call Vote Trustee Kerkbashian, Trustee Kremer, Trustee Smith, Trustee Underwood, and President Robak all voted aye, Motion carried and meeting adjourned.

http://prairiegrove.org/wp-content/uploads/2018/01/2018-01-23-Meeting-Minutes.pdf