McHenry Times

Village of Holiday Hills Board of Trustees met April 16.

Here is the minutes provided by the Board:

Call to Order:

President French called the meeting to order at 7:00 p.m.

Roll Call:

Board members present: President Lou French, Trustees Rich Young, John Chesler, Kathy Andrews, Cheryl Thompson, Lisa Maier

Board members absent: Teresa Beaudoin

Staff present: Director of Village Maintenance Doreen Dzialo, Treasurer Joe Landers, Building Inspector Chris Carlsen, Clerk Jennifer Osterman-Keyes

Staff absent: Police Chief Jim Walton, Building Inspector Ray Dobosz

Pledge of Allegiance

President’s Report (Lou French):

President French addresses the audience stating there is a phone number to call for income survey responses. Director Dzialo gives the audience the number of 815-334-4566 for residents who did not send in their completed survey and asks if they will please phone the information in.

President French states that the rest of his report will be postponed until later in the meeting.

Treasurer’s Report (Joe Landers):

Treasurer Landers asks for a motion to except the warrant. A motion is made by Trustee Andrews and seconded by Trustee Young.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

President French advises the board that Mr. McCardle’s bill has been removed from the warrant for further investigation.

Treasurer Landers then asks for a motion to approve the warrant. A motion is made by Trustee Chesler and seconded by Trustee Andrews.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Treasurer Landers calls for a motion to receive the financials. A motion is made by Trustee Chesler and seconded by Trustee Young.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Treasurer Landers advises the board that we will need to order QuickBooks, to which President French states he will take care of that and pay with the village credit card. A consensus is taken not to exceed $1,000 to which all present board members say “aye”.

President’s Report (Lou French):

Update on progress of CDBG survey: President French states that the survey should have enough responses, but we are still looking for more to make sure.

Discuss road construction to be completed with CDBG money: President French explains that the CDBG money will go towards the completion of the road project which is primarily Sunset. In addition to that it will be used towards culverts and fixing potholes. He states that the pothole repairs will be done properly so they will not have to frequently be fixed. He would like to have them done every 3-4 years. Director Dzialo interjects that we should have a decision from the CDBG committee by the 25th.

Discuss roundabout: President French announces that there is a Facebook group called Help Protect Griswold Lake which has information about the roundabout. He also states there is a County Board meeting on Ware road in Woodstock tomorrow night where they will vote on awarding the construction contract and asks anyone who can attend to do so. He talks about the problems involved in the project including flooding. He states he has aerial video of the lake which he will bring in next meeting. He stresses the need for environmental testing and explains why he is keeping a low profile at this time.

Discuss Utilities Inc. meeting in Johnsburg: President French opined that our meeting with Utilities Inc was not productive so he called the mayor of Johnsburg who invited our board and residents to attend their meeting. President French stated that the ICC would be at that meeting which is scheduled for May 7th at 7 p.m. in the Johnsburg high school auditorium. He described the problems we are having and states that our attorney is looking into who actually owns the pipes. He assures all that the battle is not lost and he is committed. Mrs. Tennessen interjects that with all her hard work the last time to no avail and there was not even a mention in the newspaper. She states that they filed all their increases with all their companies under an umbrella and she had no response from the attorney general as well. President French states that letters should be written to local officials.

Discuss cleaning and replacing of culverts: President French informs all that culverts have been systematically cleaned out starting with the back of the village first. He states that now the water is actually flowing. Mrs. Kraft asks if hers has been done to which President French replies not yet but it will be soon. He states that we will have yearly maintenance so that they will last longer. He states that lists and maps will be made to better track the maintenance.

Discuss and approve keycode entries for Village Hall: President French would like to get rid of the deadbolt locks at the village hall and replace them key code entry pads. Also, the previously voted on cameras will be installed. He assures all that there will be no WI-FI to the cameras, and the DVR will be locked in the police department. He states that if someone would like to review the video they may ask the board for permission. He asks for a motion to approve the keycode entry system. A motion is made by Trustee Chesler and seconded by Trustee Andrews.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Announce readiness of new squad car and discuss auction of old one: President French announces the new squad car is up and running and would like to have a silent auction to sell the old squad car. He states that we will offer the residents a chance to bid on the car as well and explains the procedure. Mrs. Tennessen asks about the proceeds from the sale, and President French states they will go into the Village’s general funds.

Discuss and approve restructuring of doorway between Village Hall meeting area and Police Department: President French explains the reconstruction plan to the board and would like to obtain bids. The boards consensus is “Yes”.

Discuss and approve purchase of vehicle stickers not to exceed $500: President French states he would have liked a new design but could have a contest next year. He would like the sticker design to reflect the Village signs design and explains his plans for the signs. A motion to approve the purchase of vehicle stickers is made by Trustee Andrews and seconded by Trustee Chesler.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Approve clerk returning to summer hours: Starting in May, office hours will be Tuesday 2-4, Wednesday 4-6, Thursday 5-7 and Saturday 9-1.

Clerk’s Report (Jennifer Osterman-Keyes):

Approve minutes for March 6, 2018 Special Meeting: A motion to approve was made by Trustee Andrews and seconded by Trustee Chesler.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Approve minutes for March 19, 2018 Board Meeting. A motion was made by Trustee Andrews and seconded by Trustee Chesler.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Police Department Report (Chief James Walton):

No Report

Building Inspector’s Report (Chris Carlsen, Ray Dobosz):

No Report

Village Maintenance Report (Doreen Dzialo):

Director Dzialo states that wind and rain felled a tree onto a street in the village. She had the village landscaper remove the portion of the tree that was in the street but the effected resident wanted the rest removed. President French interjects that is the responsibility of the property owner and reminds everyone there is free mulch at the village hall.

Standing Committees

Buildings and Grounds (John Chesler):

Discuss park at Tower and Hickory: Trustee Chesler states that since the park is on Village property he has been looking at equipment to replace the park. He has found composite material for under 3,000 dollars. President French interjects that he would like to have a special meeting for ideas for the park reconstruction and would like Trustee Chesler to chair it. Trustee Chesler states that he will be out of commission during the summer.

Community Relations (Cheryl Thomson):

Discuss community garage sale and announce time and dates: Trustee Thompson states the garage sale will be May 18th and 19th from 9 a.m. to 5 p.m. She will get a letter out to direct people to the participating homes. She also reminds all that the special garbage pickup is the following Monday. Mrs. Tennessen would like to know what they will not pickup and Director Dzialo replies and also informs her that Nunda Township excepts items as well.

Environmental (Lisa Maier):

No Report

Finance (Teresa Beaudoin):

Discuss adding of check numbers to the warrant: In the absence of Trustee Beaudoin this subject is tabled.

Village Codes (Kathy Andrews):

No Report

Planning and Development (Rich Young):

No Report

Old Business:

None

New Business:

Trustee Andrews states she would like to bring the website in house and President French states they will talk about it in executive session.

Public Comment:

Mr. Sweet announces that on May 5th the Fox Waterway Agency is having their big clean up and is looking for volunteers. He states he will provide fliers that we can put up in the Village hall and on the sign board.

Executive Session:

A motion to enter executive session to discuss personnel was made by Trustee Chesler at 7:41 p.m. and seconded by Trustee Young.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Personnel was discussed.

A motion to exit executive session was made by Trustee Andrews at 7:58 p.m. and seconded by Trustee Chesler.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Adjournment:

A motion is made by Trustee Thompson and seconded by Trustee Andrews.

Ayes: Young, Chesler, Andrews, Thompson, Maier

Nays: none

Abstain: none

Absent: Beaudoin

Motion carried

Meeting adjourned at: 7:59 p.m.

https://docs.google.com/document/d/1xJx4J_gS-w0ffhHSWwszRf-U0Azp3VZcVHaGDHJ_MIw/edit