Village of Port Barrington Board of Trustees met May 1.
Here is the minutes provided by the board:
President Yeaton was absent. Trustee Corrigan served as acting President. The Monthly Committee Meeting of the Board of Trustees was called to order at 7:00pm. The following Trustees were present: Trustees Grothendick, Cillo, Corrigan and Vogeler. Trustees Thomasson and Herstedt were absent.
Minutes of the April Committee Meeting from 04/03/19 and also the Special Committee Meeting from 04/10/2019 were before the Board. Trustee Vogeler motioned to approve those minutes. Trustee Cillo seconded. The Minutes were approved by a voice vote including Acting President Corrigan.
STREETS AND ROADS
Rusty will call Performance Paving for an estimate to pave the parking lot at the Village Hall. They bid it previously when the streets were paved.
The MFT audit is a work in progress.
HEALTH AND SAFETY
Trustee Grothendick called JS Communications seeking a bid for an alert system if the siren was not fully functional. It does not currently exist.
The shredding event is scheduled for May 11, 2019 from 1:30 to 4:30pm.
Village Clean-up is May 18, 2019 from 8am to noon.
There was no new information on this subject. PARKS AND BEACHES
Trustee Cillo stated that the egg hunt was well attended. The free library was well received and is being used. Another one may be installed at Fox Trail Park.
Trustee Cillo is working on booking food trucks for the Garden Party.
Bassett training must be accomplished every 3 years and is being planned for the REC members. Acting President Corrigan stated that there was discussion about a camera at Fox Trail Park at the Arbor Day Event. He will contact ComEd about electricity there.
The conservatory that the Village partners with for Arbor Day cancelled because of snow. The oak trees would not have survived. The already planted oaks were weeded.
Plants being considered for shoreline stabilization are waterwillows and lizard tail. Trustee Vogeler suggested putting something in the newsletter if residents want to buy some of them, also.
Acting President Corrigan stated that the Windoware equipment was set up but not installed. Data transfer caused the hard drive to crash but all information was recovered.
Illinois Funds E-pay testing identified new issues and it was re-uploaded. It is now functional. Resident ID numbers would be sent via letters to allow residents to use E-pay.
There were 2 applicants for the Village Scholarship and they are being reviewed. Comcast charges that were an error resulted in a refund.
A portion of the Village Code 36.05 “Reimbursement of Village Employees for Certain Expenses” would be considered. A list of legitimate expenses must be discussed.
BUILDING AND ZONING
Trustee Vogeler stated that the State did not file paperwork for the Community Rating System timely and so they are not funded. The decision was to update CAV reports. Trustee Vogeler will ask if there are standardized procedures for a checklist and create a binder.
Permits are being denied for fences in the floodplain.
Donna Erfort is meeting with Manhard Engineering to discuss the rescinded Lowland Conservancy Ordinance.
Trustee Vogeler asked the Board to consider whether storage facilities should be a non-permitted use since it was voted down by the Board. Acting President Corrigan stated that the Board should review the full list of permitted uses. Trustee Vogeler stated the Board should consider coverage limits for commercial property.
Donna Erfort and Judy Thelin will attend the Citizen’s for Conservation plant sale. Business licenses and Liquor Licenses were given to local businesses.
The estimate to repair the bobcat is $3,600.00
Judy Thelin stated that the river is no wake.
Trustee Vogeler stated that new inspection procedures affect business licenses and the Board must have direction on how to implement changes and alert those affected. Donna Erfort suggested liaisons with businesses similar to the HOA liaison relationship.
The meeting was open to the floor at 8:18pm. No questions or comments were heard.
Trustee Grothendick motioned to adjourn. Trustee Cillo seconded. Roll Call was taken: Trustees Grothendick, Cillo, Vogeler and Acting President Corrigan voted Aye. 0 Nays, 2 Absent.
The meeting was adjourned at 8:19 pm.