McHenry Times

Village of Port Barrington Board of Trustees met Nov. 6.

Here is the minutes provided but the Board:

President Yeaton called the Monthly Committee Meeting of the Board of Trustees to order at 7:02pm. The following Trustees were present: Trustees Thomasson, Grothendick, Herstedt, Cillo Corrigan and Vogeler.

Minutes of the October 2, 2019 Committee Meeting were before the Board. Trustee Vogeler motioned to approve and Trustee Cillo seconded. The Minutes were approved by a voice vote.

Streets and Roads

Rusty Issleb stated that there was no date set to pave the parking lot at the Village Hall due to weather. President Yeaton asked to consider alternatives to fill any ruts in the gravel if it can’t be paved this year. Trustee Vogeler suggested black mats in the walkways to make a path for gatherings.

The electronic radar sign has been received. The Board agreed to place it on Center Street near the entrance where the speed drops from 30 to 20mph. It can be moved easily. Each battery lasts a week and it came with two.

Health and Safety

Trustee Grothendick stated that the equipment for the warning siren is ready to be installed. An email warning would be sent if the voltage levels drop.

Next Friday will be the final leaf vacuuming.

Vertex radios were tested and work well except by the Moorings where the reception was poor. APX1000 will be tested next.

President Yeaton mentioned a change to the leaf vac process where a single driver moves an “arm” alone. Originally Prairieland promised several workers.

Rusty will schedule street sweeping after the last leaf vac.

President Yeaton stated she attended the last task force meeting for cannabis. There will be a map that shows which municipalities allow or ban. The Lake County Board will vote in December whether to allow in unincorporated areas. Any ordinance adopted cannot be more restrictive than the act. Limits on time and place are allowable, so discussion continues in Springfield. The Village Ordinance says we follow the State Act so if it changes there is no need to alter. The Planning Commission held a Public Hearing at their meeting regarding acceptable uses and cannabis. A model ordinance had to be on file prior so Jim Bateman created one. There was discussion of the ordinance stating that zero licenses were available. President Yeaton stated that on the map it would appear as allowable by license. Several other communities voted against their Planning Commission recommendations.

Police

Trustee Herstedt stated that the schedule was set for November. Holidays were considered for peak scheduling.

McHenry Police caught someone in Fox Trail Park with a pellet gun. Rusty was asked to check for any damage done there.

There were 4 reports of car break-ins in Deer Grove and Riverwalk. Patrols have been increased. Five homes on Eastwood were sent a letter and placards for parking. Frank DeSort went door to door to tell residents to remove clutter on Village property. Trustee Vogeler recommended a sign on a post to mark parking spots instead of painting on the ground. President Yeaton stated that the Broken Oar requested extended hours for the Wednesday prior to Thanksgiving. All the bars would be included and extended hours granted. The event at the Broken Oar would be considered an off-season event with a $50 permit fee. Music would be allowed until midnight. President Yeaton stated that a mechanism was needed within the permit to escalate off-season to mega. Trustee Corrigan asked about an emergency management plan. Trustee Cillo responded that it is part of the permit to have the Broken Oar do that.

Parks and Beaches

Trustee Cillo stated that the Halloween Fest was well attended. The owls were very popular. The Chili cook-off is November 11, 2019 at noon.

The volunteer appreciation party will be held at the No-Wake on December 12, 2019.

The Santa Parade and party will be December 22, 2019 from noon – 3pm.

Forestry

There was no new information on this subject.

Finance

President Yeaton stated that a letter was received from Nicor regarding the finding that their drill went through a Village pipe 19 years ago. The cost to repair is estimated at $11,800.60 and Nicor will pay half. It is related to an install problem and caused no issue until the roads were redone. President Yeaton stated she believes it would cost more in legal fees to fight for more funds from Nicor and suggested the Board accept the offer. Trustees Thomasson, Grothendick and Cillo agreed to accept the settlement. Trustee Herstedt did not. Trustee Vogeler recommended discussion with the Village Engineer. The original amount approved was more than the amount after the Nicor contribution. Trustees Vogeler and Corrigan recommended sending a letter.

Trustee Corrigan stated that 250 residents out of 590 properties have outstanding amounts due for vehicle tax. 200 of those owe $80 or less. He stated that Tech Collect and MCSI collections were used by other municipalities. All fees are added to the amounts owed and are included in collection fees. The Village Ordinance requires adjudication prior to collection. President Yeaton stated that the ordinance could be changed to allow. Trustee Corrigan stated that Tech Collect charges $10 per debt up front. With 250 outstanding amounts that would cost $2,500.00 up front. They promise a 40% return or more so it is possible to receive $10,000.00 or more. Trustee Vogeler mentioned that the Board was intending to change the ordinance to increase the cost of the vehicle tax and fines. It could be altered at the same time to send to collections any amount unpaid. President Yeaton will contact Jim Bateman about the Ordinance amendments to add fees. The Board is considering increasing the cost of the tax to $30.00.

Building and Zoning

Trustee Vogeler recapped expenses for the Village Hall improvements. The amount budgeted was $15,000.00. Expenses for materials were:

$7,500.00 flooring - $2,000.00 paint - $1,530.00 LED lighting - $450.00 misc.

The 5 proposed new door slabs would cost $1,280.00 and hinges and handles add $375.00. The new Fee Schedule ordinance would be available to approve at the next Board Meeting.

Administration

Donna Erfort stated that the IML insurance payment is due and funds would be transferred to cover that cost.

Village President

President Yeaton stated she would attend an IEMA flood presentation in Dixon tomorrow. President Yeaton will attend a Safer Lake County presentation on Friday.

The meeting schedule for 2020 will be accepted by the Board at the next meeting.

Planning Commission

Brent Sherman’s attorney, Adam Kingsley, will communicate with President Yeaton and Trustee Vogeler, as they asked for direct contact.

Old/New

No information was presented.

The meeting was open to the floor at 9:03pm.

No questions or comments were heard.

Trustee Corrigan motioned to adjourn. Trustee Cillo seconded. Roll Call was taken: Trustees Thomasson, Grothendick, Herstedt, Cillo, Corrigan and Vogeler voted Aye. 0 Nays, Motion approved. The meeting was adjourned at 9:03pm.

Respectfully Submitted,

_______________________________ Nancy Bachal, Village Clerk

Ayes _4 __

Nays __0___

Absent__2 Herstedt, Thomasson___

Abstain __0___

Approved __December 4, 2019________

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