McHenry Times

Community Unit School District 300 Board Finance Committee met May 12.

Here is the minutes provided by the committee:

Members present

Leslie LaMarca, Dr. David Scarpino, Nancy Zettler, Joe Stevens (joined late), Steve Fiorentino (joined late) Susan Harkin, Fred Heid, Jennifer Porter, Jason Emricson, Dan Opels, Diane White, Eberto Mora, Claudette Russell and Mike Williamson

Community Guests: Chuck Bumbales and Mike Tennis Dan Finger (Meeting Moderator)

1. Call to Order

The meeting was called to order at 4:30 p.m.

1. 1. Pledge of Allegiance

2. Approval of previous meeting minutes

Board Finance Committee approved the April 14, 2020 meeting minutes were approved as presented.

3. Public Participation None

4. Discussion Items

4. 1. Disposal Items

Ms. Harkin presented the disposal report. The report will be brought to the Board for approval.

4. 2. Treasurer's Report

Ms. Porter reported that we are currently under budget. Ms. Harkin will provide further details during the Preliminary FY 2020-2021 Budget/Financial Review. The Treasurers Report will be brought to the Board for approval.

4. 3. Remote Learning Software RFP

Mr. Emricson provided information related to the proposed remote learning software contract. The Technology Department and the Director of Digital Literacy and Innovation reviewed four different vendors that offer this service. Four vendors were considered. The proposals submitted were evaluated for security, data privacy, and functionality. The administration is recommending we award the contract to Zoom to support the online learning curriculum. The contract will be brought to the Board for approval.

4. 4. Transportation Services Contract Addendum

Ms. Harkin provided an update on the transportation services contract addendum. On April 24, 2020, the Board approved the Transportation Addendum through April 30, 2020. Since the school closure is extended through the end of the school year, this addendum would be the final agreement to provide payment to them. The addendum will be brought to the Board for approval.

4. 5. Preliminary FY 2020-2021 Budget/Financial Review

Ms. Harkin presented the budget for FY 2019-20, updated projections for FY 2019- 20, and the preliminary budget for FY 2020-2021. Overall, the FY 2019-20 budget is trending under budget due to the shutdown. The FY 2020-2021 budget was modeled with various scenarios that include slow, medium, and full recovery from COVID-19 financial impacts. With all the scenarios, we will be able to maintain our fund balance target, keep our current and program services, and are not concerned with borrowing money.

Ms. Harkin presented the proposed budget requests for FY 2020-21. All proposed positions will serve our students with the greatest needs and most at risk. The positions include ALOP Teachers, Grad Coach, Mental Health Social Workers, Behavioral Therapist, Mental Health Counselor, Special Assignment Position, and High School Attendance Clerk.

Ms. Harkin then updated the committee on the proposed summer 2021 capital project requests. With the inclusion of the new elementary school, it is estimated that we would need $15M in funding. At this time, the administration will be requesting approval to begin design work for the projects. The administration will keep a close eye on the district's finances and will provide an update on funding before the bid release.

4. 6. Tentative 2020-2021 Board Committee Meeting Schedule

Ms. Harkin asked the committee for input for the 20-21 Committee Meeting schedule. The committee agreed to continue our current practices, which are to hold the meetings on the second Tuesday of each month. However, the committee made the request we need to be flexible with starting times dependent upon agenda items.

5. Announcements

The next Board Finance Meeting is scheduled for Tuesday, June 9, 2020, at 4:30 p.m.

6. Joint Committee Closed Session and to Close the open session of the Board Finance Committee at 5:18 p.m.

6.1 Motion to go into closed session for the discussion of purchase or lease of real property for the use of the district, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 5 ILCS 120/2(c)(5). The motion was made by Leslie LaMarca and seconded by Joe Stevens. Ayes: Nany Zettler and David Scarpino

6.2 Motion to adjourn closed session 5:32 p.m.

https://v3.boardbook.org/Public/PublicItemDownload.aspx?mk=50367192&fn=minutes.pdf