McHenry Times

Harvard Community Unit School District 50 Board of Education met June 17.

Here is the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

Present: Julie Lehmann, Mindy Shafer, Sharon McMillan, Sandra Theriault, Richard Crosby, Kristina Duber, Hugo Roldan

Also Present: Dr. Tafoya, Dr. Larson, Michael Prombo

Recording Secretary: Toni Harmon

III. ENTER CLOSED SESSION

"I move to adjourn to closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer of the District or against legal counsel for the District to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1), amended by P.A. 101-459, collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5ILS120/2(c)(2), and Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8)."

IV. RETURN TO OPEN SESSION

V. PLEDGE OF ALLEGIANCE

VI. RECOGNITION OF VISITORS

The District 50 School Board appreciates and welcomes all visitors to tonight's meeting. We ask that visitors sign in so we can thank you for attending.

This is the time in our meeting when we invite the public to address the school board with issues and concerns. While the board is very interested in your comments, this is not a time for discussion or debate; we cannot respond to comments or answer questions at this time.

A member of the District 50 administrative staff will follow up within 48 hours of this meeting to determine if you would like to discuss the issue further. In the interest of time, we ask that you keep your comments brief and limit them to five minutes.

Since our board meetings are recorded for re-broadcast to the public, your comments will be recorded as well. We ask that you keep your comments civil and professional. We reserve the right to stop anyone who does not comply with this request. If you are interested in making a comment, please raise your hand. When called on to speak, please give your name. Thank you!

VII. APPROVAL OF MINUTES

SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the May 20, 2020 Regular Meeting of the Board, as presented."

Motion: Theriault

Second: McMillan

Aye: Theriault, McMillan, Crosby, Roldan, Duber, Shafer, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

VIII. CONSENT AGENDA

SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, and the Personnel Report, as presented."

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, Roldan, Duber, McMillan, Theriault, Lehmann

Nay: None

Abstain: Roldan

Aye – 6, Nay – 0

Motion Carried

(To include the following amendments: advisor renewals, winter coaches, spring coaches, and Assistant Boys’ Basketball Athletic Coach (.2) IF the season occurs.)

IX. NEW BUSINESS

A. Approval of CLIC for Liability Insurance and Workers' Compensation Program

SUPERINTENDENT RECOMMENDATION: "I move to approve CLIC as the Harvard Community Unit School District Liability Insurance and Workers Compensation Program provider Fiscal Years FY21, FY22, and FY23.

Motion: Theriault

Second: Duber

Aye: Theriault, Duber, Shafer, McMillan, Roldan, Crosby, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

Note: It was agreed that thanking Dan Frost for 30 years of service was in order.

B. Appointment of District Treasurer

SUPERINTENDENT RECOMMENDATION: "I move to approve the appointment of Luchika Lamick as the Harvard Community Unit School District treasurer for the Fiscal Year 2020-21, amended to include the bond amount of $9M."

Motion: Roldan

Second: Shafer

Aye: Roldan, Shafer Crosby, McMillan Theriault, Duber

Nay: None

Abstain: Lehmann

Aye – 6, Nay – 0

Motion Carried

C. Depository

SUPERINTENDENT RECOMMENDATION: "I move to approve Harvard State Bank as the school district depository bank for Fiscal Year 2020-2021."

Motion: Crosby

Second: Theriault

Aye: Crosby, Theriault, Shafer, Roldan, McMillan, Duber

Nay: None

Abstain: Lehmann

Aye – 6, Nay – 0

Motion Carried

D. Newspaper

SUPERINTENDENT RECOMMENDATION: "I move to approve the Northwest Herald as the official District 50 newspaper for the Fiscal Year 2020-2021."

Motion: Roldan

Second: Crosby

Aye: Roldan, Crosby, Theriault, Shafer, McMillan, Duber, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

E. Renewal of Aramark Contract for Fiscal Year 2020-21

SUPERINTENDENT RECOMMENDATION: "I move to approve the renewal of Aramark Food Service Contract in the estimated amount of $1,100,000 for Fiscal Year 2020-21, as presented."

Motion: Shafer

Second: Duber

Aye: Shafer, Duber, Theriault, Crosby, McMillan, Roldan, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

F. Waste Disposal and Recycling Program

SUPERINTENDENT RECOMMENDATION: "I move to renew the award of waste disposal and recycling contract to MDC Environmental Services in the amount of $23,032 (FY21) and $23,562 (FY22) beginning August 1, 2020 continuing through July 31, 2022, as presented."

Motion: Theriault

Second: Duber

Aye: Theriault, Duber, Shafer, Crosby, McMillan, Roldan, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

G. Petty Cash

SUPERINTENDENT RECOMMENDATION: "I move to approve the establishment of petty cash accounts in the amounts of $100 for the High School, $100 for the Jr. High School, $100 for Jefferson Elementary School, $100 for Richard D. Crosby Elementary School, $50 for Washington Elementary School, $100 for the Central Administrative Center, $550 for High School Athletics, $100 for Jr High Athletics and $200 for the Transition Program for the Fiscal Year 2020-2021."

Motion: Duber

Second: Theriault

Aye: Duber, Theriault, Shafer, Crosby, McMillan, Roldan, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

H. Related Services Contract

SUPERINTENDENT RECOMMENDATION: “I move to approve the Harvard Community Unit School District 50 Related Services Two Year Contract, as presented.”

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, McMillan, Lehmann, Roldan, Duber Theriault

Nay: None

Aye – 7, Nay – 0

Motion Carried

I. District Parent/Student Handbooks

SUPERINTENDENT RECOMMENDATION: "I move to adopt the Harvard CUSD50 2020-21 Parent/Student Handbook, amended to include edits and corrections, as presented."

Motion: Crosby

Second: Roldan

Aye: Crosby, Roldan, McMillan, Shafer, Duber, Crosby, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

J. Returning Central Office Non-Administrative, Non-Union Support Staff - Rate Increases

SUPERINTENDENT RECOMMENDATION: "I move to approve the rate increases for returning Central Office non-administrative, non-union support staff for the 2020-21 school year, as presented."

Motion: Theriault

Second: Roldan

Aye: Theriault, Roldan, Duber, McMillan, Shafer, Crosby, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

K. School Resource Officer

SUPERINTENDENT RECOMMENDATION: "I move to forego the reading of and approve the one month extension to the Memorandum of Understanding between the City of Harvard and the Board of Education of Harvard Community Unit School District 50 for School Resource Officer.”

Motion: Roldan

Second: Shafer

Aye: Roldan, Shafer, Crosby, McMillan, Duber, Theriault, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

L. Zoom

SUPERINTENDENT RECOMMENDATION: "I move to approve the Zoom 12 month contract in the amount of $18,000.00, as presented."

Motion: Crosby

Second: Shafer

Aye: Crosby, Shafer, Roldan, McMillan, Duber, Theriault, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

M. Board Approval of Reimbursable Expense Items per the Local Government Travel Expense Act

SUPERINTENDENT RECOMMENDATION: "I move to approve the Puerto Rico recruiting expenditures, as listed, in order to comply with the Local Government Travel Expense Act."

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, Theriault, McMillan, Roldan, Duber, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

X. COMMITTEE REPORTS

A. Agriculture/Horticulture Committee

B. Building Trades Committee

C. Curriculum Committee

D. Facility Committee

June 17, 2020 - 5:00 pm

E. Finance Committee

July 15, 2020 – 4:300pm

F. Insurance Committee

G. Labor Relations Committee

H. Negotiations Committee

I. Policy Committee

June 17, 2020 - 4:00pm

J. Superintendent Evaluation Committee

XI. FOIA REQUESTS

On May 28, 2020 FOIA Officers Toni Harmon received from Jonathan Fagg at ABC7 Data Fellow a request of student attendance during the current period of remote learning to include a breakdown of attendance rates by school as well as details of how attendance is being tracked in this period, broken down by school in the district from when remote learning began until the most current date available upon production. On June 4, 2020 Toni Harmon sent the requested information electronically.

On June 1, 2020, FOIA Officer Toni Harmon received from Julie Steimel at The Frost Group Inc. a request for the minutes to the Harvard CUSD50 Finance Committee Meeting held on May 20, 2020.

On June 1, 2020, Toni Harmon responded electronically stating that the District is withholding meeting minutes that are still in draft form under Section 7(1)(f) of FOIA. Section 7(1)(f) exempts from production “[p]reliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or policies or actions are formulated, except … when the record is publicly cited and identified by the head of the public body.” 5 ILCS 140/7(1)(f). The head of the public body has not cited and identified these minutes. Note: will be sent upon approval.

On June 11, 2020, FOIA Officer Toni Harmon received from Daniel McLaughlin at Carpenters Local Union 250 a request on what firm was awarded the Harvard High School restroom renovation project as well as a list of their subcontractors. In addition, he request for all the bids received on this project. On June 15, 2020, Toni Harmon sent the requested information electronically.

XII. SUPERINTENDENT REPORT

A. Return to Learn Plan Update

XIII. REVIEW OF YEARLY BOARD CALENDAR

XIV. ADDITIONAL MEETING DATES

July 15, 2020 - 7:00pm

XV. ADJOURN

https://qwczojqlds-flywheel.netdna-ssl.com/wp-content/uploads/2020/07/June-17-2020-OSM-as-amended.pdf