McHenry Times

Community Unit School District 300  Board Construction and Facilities Oversight Committee met June 9.

Here is the minutes provided by the board and the committee:

1. Call to Order

Meeting called to order at 5:15 p.m.

1. 1. Pledge of Allegiance

2. Approval of previous meeting minutes

The May 12, 2020 Minutes were approved as presented.

3. Public Participation

None

4. Items for Discussion

4. 1. Hazardous Routes Resolution

Ms. Harkin presented the resolution that is annually presented to the board for Hazardous Routes. Hazardous routes are serious safety findings for walking paths to school. The resolution is required so that the district will receive reimbursement for students who are transported but reside less than one and one-half mile from the school. The resolution will be brought to the board for approval.

4. 2. Summer Construction Update

Mr. Opels provided an updated status for the Summer Construction Projects by building to the committee.

4. 3. Food Pantry - Storage Container Request

Mr. Opels presented the proposal that has been received from the D300 Food Pantry Organization for an outdoor storage container. Mr. Opels has reviewed the plan and will ensure it is placed in a safe area. The committee was in support of the project.

4. 4. Village of Carpentersville Drainage Improvement – Golf view Elementary

Ms. Harkin introduced Mr. Szydlowski and Mr. Johnson from the Village of Carpentersville and the proposal for a water basin at the Golfview Elementary campus. Mr. Szydlowski reviewed the plan which is for the village to acquire additional land which is currently owned by the district and part of the Golf view campus. This will allow the village to make improvements for a storm basin that is needed to relieve ongoing flooding issues in the area. The village will put a sidewalk around the basin, fencing, and landscaping for safety concerns. The village is trying to get this completed as soon as possible as they are seeking a state grant, which requires that they break ground within 90 days. It would be a “dry basin” other than during rain events.

4. 5. Acceptance of LITH Demolition Flooring Bid Alternate

Mr. Opels presented the plan for demolition of the existing flooring in the 1995 addition at Lake in the Hills Elementary School. The demolition was to be performed by D300 maintenance staff. It was discovered during this process that the floor slab would need to be ground to remove the adhesives and imperfections so that the floor is prepped correctly. Since the district maintenance staff is unable to do the floor grinding, it is recommended that we use the alternate bid pricing to complete this work from the Demolition Trade Contractors. This information was shared and vetted with the committee chair so that the work could continue.

Following our process for change orders, Dan Opels received the information from LAMP, discussed alternatives, and presented the information to Susan Harkin. Ms. Harkin agreed that this work needs to happen. At that point, Mr. Opels contacted Dr. Scarpino, the chair of the CFOC, explained the situation and the cost. Dr. Scarpino approved to proceed with the work and accept the alternate. While this change exceeds the 10% change order limit, we don’t not consider this a change in scope as we are proposing to accept the alternate bid at a later date due to existing conditions. The acceptance of the bid alternative will be brought to the board for approval.

5. Announcements

Ms. Harkin shared with the committee two items that were received this afternoon from Cambridge Lakes Charter School that require our review and board approval.

a. Charter School Temporary Facility Report – This report is prepared annually for any temporary facilities on the campus. Currently, Cambridge Lakes has four temporary facilities on campus. They have been inspected and are in compliance and reviewed by the district Facility Director. This will be brought to the board for approval.

b. Charter School Gymnasium Plan – The Charter School, has submitted a plan for a gymnasium addition to their campus. We will bring the project to the board for approval to proceed with the next steps.

The next Board Construction & Facility Oversight Committee is scheduled for Tuesday, July 7, 2020, at 5:15 p.m.

6. Adjournment

https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1453?meeting=240703