McHenry Times

Harvard Community Unit School District 50 Board of Education met Sept. 16.

Here is the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

Present: Julie Lehmann, Mindy Shafer, Sharon McMillan, Sandra Theriault, Richard Crosby, Kristina Duber

Absent: Hugo Roldan

Also Present: Dr. Tafoya, Dr. Larson, Michael Prombo

Recording Secretary: Toni Harmon

III. ENTER CLOSED SESSION

I move to adjourn to closed session under Sections 5 ILCS 120/2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees, Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8), and, discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).

Motion: Shafer

Second: Theriault

Aye: Shafer, Theriault, Crosby, McMillan, Duber, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

IV. CLOSED SESSION

V. RETURN TO OPEN SESSION

VI. PLEDGE OF ALLEGIANCE

VII. SPECIAL RECOGNITION

Erin Harris - Master Teacher at the Uncharted Learning National Summit

VIII. RECOGNITION OF VISITORS

Recognition of visitors is a time for community members and District employees to express a point of view, not to debate an issue. There will be a sign-up sheet for the public to identify their name, address, phone number, name of the organization you represent (if any) and a brief description of the topic to be addressed. The public can submit public comments electronically to the Board of Education through the following email address: publiccomments@cusd50.org.

Written comments will be read aloud at the meeting. A member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the issue further. Comments are generally limited to 3 minutes (See Board Policy 2:230).

IX. APPROVAL OF MINUTES

SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the August 19, 2020 Regular Meeting of the Board, and the Open Session Minutes from the August 23, 2020 Special Meeting of the Board, as presented."

Motion: Theriault

Second: McMillan

Aye: Theriault, McMillan, Crosby, Shafer, Lehmann

Nay: None

Abstain: Duber

Absent: Roldan

Aye – 5, Nay – 0

Motion Carried

X. CONSENT AGENDA

SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, the 2020 Administrator and Teacher Salary and Benefits Report, IMRF Report, and the Personnel Report, as presented."

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, Duber, McMillan, Theriault, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

XI. NEW BUSINESS

A. Release of Closed Session Minutes of the Harvard Community Unit School District #50 Board of Education

SUPERINTENDENT RECOMMENDATION: "I move to withhold the Closed Session Minutes of the January 29, 2020 Special Meeting of the Board, the Closed Session Minutes of the February 19, 2020 Regular Meeting of the Board, the Closed Session Minutes of the February 27, 2020 Special Meeting of the Board, the Closed Session Minutes of the March 9, 2020 Special Meeting of the Board, the Closed Session Minutes of the March 18, 2020 Regular Meeting of the Board, the Closed Session Minutes of the April 6, 2020 Special Meeting of the Board, the Closed Session Minutes of the April 15, 2020 Regular Meeting of the Board, the Closed Session Minutes of the April 29, 2020 Special Meeting of the Board, the Closed Session Minutes of the May 20, 2020 Regular Meeting of the Board, the Closed Session Minutes of the June 17, 2020 Regular Meeting of the Board, the Closed Session Minutes of the July 1, 2020 Special Meeting of the Board, the Closed Session Minutes of the July 15, 2020 Regular Meeting of the Board, the Closed Session Minutes of the July 30, 2020 Special Meeting of the Board and the Closed Session Minutes of the August 5, 2020 Special Meeting of the Board due to confidential information."

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, Duber, McMillan, Theriault, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

B. DRC Las Links

SUPERINTENDENT RECOMMENDATION: "I move to approve the DRC Las Links order for online Sub-test Administration and Hand Scoring in the amount of $31,136.00, as presented."

Motion: Theriault

Second: Crosby

Aye: Theriault, Crosby, Duber, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

C. Ellevation

SUPERINTENDENT RECOMMENDATION: "I move to approve the Ellevation Subscription Agreement, effective September 1, 2020 - August 31, 2022, in the amount of $26,260.00, as presented."

Motion: Crosby

Second: Theriault

Aye: Crosby, Theriault, Duber, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

D. Technology Infrastructure Upgrade

SUPERINTENDENT RECOMMENDATION: "I move to approve the CDWG-Cisco proposal for technology infrastructure upgrade in the amount of $75,741.31, as presented."

Motion: Crosby

Second: Theriault

Aye: Crosby, Theriault, Duber, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

E. Imagine Learning

SUPERINTENDENT RECOMMENDATION: "I move to approve the Imagine Learning twoyear contract in the amount of $51,000.00, as presented."

Motion: Duber

Second: Crosby

Aye: Duber, Crosby, Theriault, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

F. Fundraisers

SUPERINTENDENT RECOMMENDATION: "I move to approve the Jefferson Elementary Library Scholastic Book Fair Online Fundraiser from October 19, 2020, through October 30, 2020, to earn scholastic dollars to purchase books as prizes/gifts for students during their time at home during the 2020-21 school year."

Motion: Theriault

Second: Crosby

Aye: Theriault, Crosby, Duber, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

G. Laptops

SUPERINTENDENT RECOMMENDATION: "I move to approve the purchase of 105 Dell Latitude 3510 laptops from Dell EMC in the amount of $64,260.00, as presented."

Motion: Duber

Second: Crosby

Aye: Duber, Crosby, Theriault, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

H. Harvard High School Renovations

SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School Locker Room and Athletic Core Renovation Project, to include the Alternate Second Floor, in the amount of $5,750,259.00, as presented."

Motion: Shafer

Second: Theriault

Aye: Shafer, Theriault, Crosby, McMillan, Duber, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

I. Budget Hearing

SUPERINTENDENT RECOMMENDATION: "I move to open the hearing for the 2020-21 Harvard Community Unit School District 50 budget."

Motion: Duber

Second: Crosby

Aye: Duber, Crosby, McMillan, Shafer, Theriault, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

J. Budget Hearing

SUPERINTENDENT RECOMMENDATION: "I move to close the hearing for the 2020-21 Harvard Community Unit School District 50 budget."

Motion: Shafer

Second: Duber

Aye: Shafer, Duber, Crosby, McMillan, Theriault, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

K. Budget Approval

SUPERINTENDENT RECOMMENDATION: "I move to approve the 2020-21 Harvard Community Unit School District 50 budget."

Motion: Crosby

Second: Theriault

Aye: Crosby, Theriault, Shafer, Duber, McMillan, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

L. Change Order

SUPERINTENDENT RECOMMENDATION: "I move to accept the Toler Construction change order not to exceed $4,725.00 for the Harvard High School restroom project, as presented."

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, McMillan, Duber, Theriault, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

M. Firewall Renewal

SUPERINTENDENT RECOMMENDATION: "I move to approve the CDWG firewall renewal Quote #LNTP335 in the amount of $27,950.00, as presented."

Motion: Theriault

Second: Duber

Aye: Theriault, Duber, Crosby, McMillan, Shafer, Lehmann

Nay: None

Absent: Roldan

Aye – 6, Nay – 0

Motion Carried

XII. COMMITTEE REPORTS

A. Agriculture/Horticulture Committee

B. Building Trades Committee

C. Curriculum Committee - October 21, 2020 at 4:00pm, December 16, 2020 at 5:00pm, April 21, 2021 at 5:00pm

D. Facility Committee - October 21, 2020 at 5:00pm

E. Finance Committee - September 16, 2020 at 5:00pm

F. Insurance Committee - September 23, 2020 - 10:00am

G. Labor Relations Committee

H. Negotiations Committee

I. Policy Committee - September 16, 2020 at 4:30pm

J. Superintendent Evaluation Committee - Closed Meeting - September 28, 2020 - 4:30pm

XIII. FOIA REQUESTS

There were no FOIA requests.

XIV. CFO REPORT

Revenue Investment Compliance Policy 4:30

Mike Prombo addressed the Board regarding Revenue Investment Compliance/Policy 4:30.

XV. SUPERINTENDENT REPORT

Instructional Coaches Presentation

Remote Learning Update

Dr. Tafoya provided the Board with a Return to Learn update -stating that he is encouraging the buildings to plan small and safe situations for students to return. Both students and staff need to feel safe. Updates will be provided as we continue to monitor McHenry County School metrics.

Dr. Tafoya shared last Friday's good news: D50 received over $250,000 in Grants for elementary and secondary digital relief as well as early childhood government relief. This is in addition to over $500,000 in grants already received. This will allow the District to make great progress and is a celebration for all of us.

Dr. Tafoya encouraged everybody to participate in the 2020 Census and also thanked the Board for all of their hard work.

XVI. REVIEW OF YEARLY BOARD CALENDAR

XVII. ADDITIONAL MEETING DATES

Special Closed Meeting - September 21, 2020 - 5:00pm

Special Meeting - September 25, 2020 - 6:00pm

Regular Meeting October 21, 2020 - 7:00pm

XVIII. ADJOURN

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