McHenry Times

Harvard Community Unit School District 50 Board of Education met Oct. 21.

Here is the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

Present: Julie Lehmann, Mindy Shafer, Sharon McMillan, Sandra Theriault, Richard Crosby, Hugo Roldan, Kristina Duber

Also Present: Corey Tafoya, Vicki Larson, Mike Prombo

Recording Secretary: Toni Harmon

III. ENTER CLOSED SESSION

I move to adjourn to closed session under Sections 5 ILCS 120/2(c)(1) of the Open Meetings Act to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees.

Motion: Shafer

Second: Theriault

Aye: Shafer, Theriault, Crosby, McMillan, Roldan, Duber, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

IV. CLOSED SESSION ITEMS

V. RETURN TO OPEN SESSION

VI. PLEDGE OF ALLEGIANCE VII. SPECIAL RECOGNITION

Kevin Leavy at Aramark, Christina Briggs at Durham. Christina and Kevin have been unbelievable partners and so far have helped us deliver over 220,000 meals. In August and September alone, over 147,000 meals were delivered.

Dr. Tafoya thanked Christina and Kevin for their great partnerships.

VIII. RECOGNITION OF VISITORS

Recognition of visitors is a time for community members and District employees to express a point of view, not to debate an issue. There will be a sign-up sheet for the public to identify their name, address, phone number, name of the organization you represent (if any) and a brief description of the topic to be addressed. The public can submit public comments electronically to the Board of Education through the following email address: publiccomments@cusd50.org. Written comments will be read aloud at the meeting. A member of the District 50 administrative staff will follow up with you within 48 hours of this meeting to determine if you would like to discuss the issue further. Comments are generally limited to 3 minutes (See Board Policy 2:230).

Note: There were no visitors present, nor via Zoom. No emails were received.

IX. APPROVAL OF MINUTES

SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the September 9th, September 21st, and September 25th, 2020 Special Meetings of the Board, as presented."

Motion: Theriault

Second: McMillan

Aye: Theriault, McMillan, Crosby, Roldan, Duber, Shafer, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

X. APPROVAL OF MINUTES

SUPERINTENDENT RECOMMENDATION: "I move to approve the Open and Closed Session Minutes from the September 16, 2020 Regular Meeting of the Board, as presented."

Motion: Crosby

Second: Shafer

Aye: Crosby, Shafer, Theriault, McMillan, Roldan, Duber, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

XI. CONSENT AGENDA

SUPERINTENDENT RECOMMENDATION: "I move to approve the following consent agenda reports, Budget Activity Report, Bills Payable Fund Summary, Bills Payable List, Insurance Cafeteria Report, Accounts Payable Report, and the Personnel Report, as presented."

Note: HYA agreed to reduce invoice from $5,000 to $2,500. The Business Office requested a corrected invoice; AP will reflect the change in November.

Motion: Shafer

Second: Crosby

Aye: Shafer, Crosby, Roldan, Duber, McMillan, Theriault, Lehmann

Nay: None

Aye – 7, Nay – 0

Motion Carried

XII. NEW BUSINESS

A. Fundraisers

SUPERINTENDENT RECOMMENDATION: "I move to approve the Harvard High School Boys Basketball Shoot-A-Thon fundraiser from November 9, 2020 through November 13, 2020, to raise funds for sweatshirts & sweatpants for the players, Spring and Summer League Fees, Summer Camp Fees, and Summer Tournament Fees during the 2020-21 school year." Motion: Theriault

Second: Crosby

Aye: Theriault, Crosby, Duber, McMillan, Shafer, Roldan, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

B. Policy - PRESS 105 Update

SUPERINTENDENT RECOMMENDATION: "I move to adopt the August 2020 PRESS Issue 105 updates, as presented."

Motion: Crosby

Second: Theriault

Aye: Crosby, Theriault, McMillan, Duber, Roldan, Shafer, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

C. Trane Contract

SUPERINTENDENT RECOMMENDATION: "I move to approve the three-year Trane HVAC Service Agreement and first annual payment for services at Richard D. Crosby Elementary School and at Central Office through August 30, 2021, in the amount of $12,879.00."

Note: Year 2 payment is $13,394.00, and Year 3 payment is $13,930.00

Motion: Duber

Second: Theriault

Aye: Duber, Theriault, Crosby, McMillan, Shafer, Roldan, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

D. Apptegy

SUPERINTENDENT RECOMMENDATION: "I move to approve the Apptegy one-year Thrillshare platform and one-time mobile app development in the amount of $23,400.00."

Motion: Theriault

Second: Crosby

Aye: Theriault, Crosby, Duber, McMillan, Shafer, Roldan, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

E. Approval of Superintendent's Employment Agreement

SUPERINTENDENT RECOMMENDATION: "I move to approve Superintendent’s Employment Agreement between District 50 and Corey Tafoya for a three-year term based on the Board’s review of the terms and conditions in closed session and to authorize execution of the Agreement, as presented."

Motion: Roldan

Second: Theriault

Aye: Roldan, Theriault, Crosby, Duber, McMillan, Shafer, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

F. 2020-2021 Superintendent Goals and Indicators

SUPERINTENDENT RECOMMENDATION: "I move to approve the 2020-2021 Superintendent Goals and Indicators, as presented."

Motion: Duber

Second: Roldan

Aye: Duber, Roldan, Theriault, Crosby, McMillan, Shafer, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

G. Closed Session Verbatim Recordings

SUPERINTENDENT RECOMMENDATION: "I move to approve the recordings of the closed session meetings from April 20, 2006 to November 19, 2018 be destroyed."

Motion: Roldan

Second: Crosby

Aye: Roldan, Crosby, McMillan, Theriault, Duber, Shafer, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

H. School Board Meeting Schedule (Jan-June)

SUPERINTENDENT RECOMMENDATION: "I move to establish the Harvard Community Unit School District #50 Regular Meetings of the Board of Education through June 2021 to be on the third Wednesday, at 7:00pm, at the Central Office, 401 N. Division Street, Harvard, IL."

Motion: Crosby

Second: McMillan

Aye: Crosby, McMillan, Theriault, Duber, Roldan, Shafer, Lehmann 

Nay: None

Aye – 7, Nay – 0

Motion Carried

XIII. COMMITTEE REPORTS

A. Agriculture/Horticulture Committee

B. Building Trades Committee

C. Curriculum Committee - October 21, 2020 at 4:00pm, December 16, 2020 at 5:00pm, April 21, 2020 at 5:00pm

D. Facility Committee - October 21, 2020 at 5:00pm

E. Finance Committee - November 18, 2020 at 5:00pm

F. Insurance Committee

G. Labor Relations Committee - October 19, 2020 at 3:30pm H. Negotiations Committee

I. Policy Committee - November 18, 2020 at 4:30pm J. Superintendent Evaluation Committee

XIV. FOIA REQUESTS

On October 7, 2020, FOIA Officer Toni Harmon received from Ken Deloian at SmartProcure a request for any and all purchasing records from 06/25/2020 to October 7, 2020, to include: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number; 2. Purchase date; 3. Line item details (Detailed description of the purchase); 4. Line item quantity; 5. Line item price; and, 6. Vendor ID number, name, address, contact person, and email address. On October 8, 2020, Toni Harmon sent the requested information electronically.

XV. CFO REPORT

Quarterly Financial Review Tax Levy Presentation

XVI. SUPERINTENDENT REPORT Return to Learn Update

2020-21 Professional Development Plan Presentation - DIT ECRA Survey Results - Laurent/Little

Grant Overview - Dr. Cooke

Concussion Oversight Team

School Designations

Dr. Tafoya presented the Board with a Return to Learn Update emphasizing that the district is following safety protocols. A survey will be sent to parents on Friday, October 30th to determine whether Hybrid or Remote is the favored mode of learning for 2nd semester. This will allow principals to plan. We will continue the monitoring of metrics.

Board President Julie Lehmann acknowledged the hard work of D50 staff and thanked teachers who returned to the buildings this week.

Dr. Larson provided the Board with a 2021-21 Professional Development Plan video presentation and shared details about the voluntary PD "Choose Your Own Adventure".

McKenzie Laurent and Hannah Little presented the ECRA survey results to the Board.

Dr. Cooke presented a grant overview to the Board.

Dr. Tafoya informed the Board that School Designations were rolled over from the prior year and that funding is continuing. He explained that year-to-year measurement will be a challenge.

XVII. REVIEW OF YEARLY BOARD CALENDAR XVIII. ADDITIONAL MEETING DATES November 18, 2020 - 7:00 pm

XIX. ADJOURN

https://qwczojqlds-flywheel.netdna-ssl.com/wp-content/uploads/2020/11/October-21-2020-Open-Session-Minutes-1.pdf