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Monday, November 25, 2024

City of Crystal Lake City Council Met Feb. 16

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City of Crystal Lake City Council Met Feb. 16.

Here is the minutes provided by the council:

Call to Order

Acting Mayor Haleblian called the meeting to order at 7:00 p.m.

Roll Call

Acting Mayor Haig Haleblian, Councilmembers Brett Hopkins, Cameron Hubbard, Mandy Montford and Ian Philpot were present. Councilmembers Ellen Brady and Cathy Ferguson were present via teleconference. City Clerk Nick Kachiroubas was present.

Also present were City Manager Gary Mayerhofer, Deputy City Manager Eric Helm, Assistant to the City Manager Nick Hammonds, Director of Public Works and Engineering Mike Magnuson, Director of Community Development Michelle Rentzsch, Finance Director Jodie Hartman, Fire Rescue Chief Paul DeRaedt, and Chief of Police James Black. City Attorney John Cowlin was also present. Special Legal Counsel Victor Filippini was present via teleconference.

Approval of Councilmembers Brady and Ferguson Telephonic Attendance Councilman Philpot moved to approve Councilmember Brady's and Councilmember Ferguson's telephonic attendance of the City Council Meeting. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Pledge of Allegiance

Acting Mayor Haleblian led the Council and the audience in the Pledge of Allegiance.

Approval of Minutes

Councilwoman Ferguson moved to approve the minutes of the February 2, 2021 Regular City Council Meeting. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Accounts Payable

Councilwoman Ferguson moved to approve the Accounts Payable in the amount of $2,3 3 6,312. 79. Councilman Hopkins seconded the motion. On roll call, all present voted yes. Motion passed.

Public Presentation

Acting Mayor Haleblian asked if anyone in the audience wished to speak on matters of general public interest or concern not included in the regular agenda, advising they would be given an opportunity to speak when the agenda item was considered.

Rob Parrish, resident of 40 Center Street, thanked the Public Works Department for their snow and ice removal efforts.

Mr. Parrish also expressed concerns regarding the Nunda Township reduction in the Road and Bridge Tax Levy since 2015. He stated this reduction has cut the amount of money returned to the City by the township for road maintenance. Mr. Parrish provided a spreadsheet outlining the reductions. He asked the Acting Mayor and City Council to look into this issue to help the City get this funding back.

Acting Mayor Haleblian thanked Mr. Parrish and stated the City is aware of the issue. Acting Mayor Haleblian closed the Public Presentation portion of the meeting.

Acting Mayor's Report

Acting Mayor Haleblian thanked the Public Works Department for their snow removal efforts over the past month. He said they are doing an excellent job.

Acting Mayor Haleblian read an email received from the McHenry County Department of Health (MCDH) regarding the number of vaccine doses available in the County. MCDH said in the next few weeks, they will only receive 900 doses each week to accommodate second doses of the vaccine. Pharmacies such as Walgreens and CVS are receiving doses from the federal government. He said he knows people are frustrated with the process.

Acting Mayor Haleblian asked Fire Rescue Chief Paul DeRaedt if there has been discussion about having a vaccination site in Crystal Lake. Chief DeRaedt said the City has been working with the County to establish a site in the City. McHenry County College has been discussed, but apparently, there are not enough doses available to open an additional site, and the County has chosen to utilize Woodstock North High School.

Chief DeRaedt said the City continues to pressure the County to establish a site in Crystal Lake, as it is the most populated area in the County. Acting Mayor Haleblian said he is willing to help with this effort if needed.

City Council Reports

Councilman Philpot said his grandfather, who lives at the Fountains, was able to receive his vaccine. He encouraged people who are unable to socially distance to please wear a mask.

Consent Agenda

Councilwoman Brady moved to approve a Consent Agenda including Items 9a, 9b, 9c and 9d and adding Items 10, 11, and 12. Councilwoman Ferguson seconded the motion.

Acting Mayor Haleblian asked if anyone wished to speak on the Consent Agenda.

Denise Smith, owner of Smith Physical Therapy and organizer of the Aquathon, thanked the City for having the event on the agenda. She said she is excited to have the event again this year after cancelling last year.

Ms. Smith said the top priority is to keep participants, volunteers and City staff working the event safe. If there are restrictions on the number of people allowed to compete due to COVID, this can be accommodated with heats for events. She said Three Oaks is the perfect venue for an endurance race, and the Aquathon is the only event like it in the state.

Acting Mayor Haleblian thanked Ms. Smith.

Councilman Philpot asked for Item 10 to be removed from the Consent Agenda. Councilwoman Brady amended her motion, removing Item 10. Councilwoman Ferguson seconded the amended motion. On roll call, all present voted yes. Motion passed.

9a. Approved the Smith Therapy Crystal Lake Aquathon Special Event Request at Three Oaks Recreation Area on Sunday, August 1, 2021, subject to the recommended conditions, including a waiver of parking fees for non-resident volunteers.

9b. Approved the Chippewa Girl Scout Services Unit Special Event Request for a day camp, including overnight camping, at Three Oaks Recreation Area on Monday July 19, 2021 through July 22, 2021, subject to the recommended conditions, including afee waiver in the amount of$1,185.00.

9c. Adopted a Resolution to obtain a two-year working permit from the Illinois Department of Transportation (!DOT) for City work to be completed in State of Illinois rights-of-way.

9d Adopted an Ordinance reserving the State of Illinois volume cap for private activity bonds.

11. Awarded the construction contract for the McCormick Park Water Main Upgrade Project to the lowest responsive and responsive Bidder, Copenhaver Construction, Inc., in the amount of $1,939,209.00, and adopted a Resolution authorizing the City Manager to execute a contract with Copenhaver Construction, Inc. in the amount bid, authorize change orders for up to 10 percent of the contract amount, and execute warranted contract completion date change orders.

Awarded the proposal for McCormick Park Water Main Upgrade Project Construction Engineering Services to the most qualified, responsible and responsive proposer, Fehr Graham and Associates, LLC., and adopted a Resolution authorizing the City Manager to execute an agreement with Fehr Graham and Associates, LLC. in the amount of $108,370.00, with a JO-percent contingency for changes in scope and approve warranted completion date extensions.

12. Adopted a Resolution authorizing the City Manager to sign the Memorandum of Understanding between the Chicago Metropolitan Agency for Planning (CMAP) and the City for the CMAP Pavement Management Program.

10. Bartley Square (Corner of Huntley Road and Bard Road) Final Planned Unit Development (PUD) and Final Plat of Subdivision Extension

Councilman Philpot asked staff what the benefit was to the City and the petitioner in passing the extension. He said this is the seventh time an extension has been asked for.

Community Development Director Michelle Rentzsch stated the extension saves time by eliminating the need to go back for preliminary approvals. She said this petitioner would need to come through the process to receive Final PUD approvals, and that despite this past year, there is interest in the property. There is a new property owner on the comer, talks are happening with the owner of the residential portion of the property, and there is townhome development interest. Ms. Rentzsch indicated the existing plan was very well received and the extension would allow time to see if these efforts would move forward.

Mr. Philpot said he would like to see the parcels develop, but felt the plans are dated, and he would like to see a new plan with any changes. He asked if the extension would allow things to be constructed without having to receive additional approvals. He said if there are changes he would like to see the project go before the Planning and Zoning Commission.

Ms. Rentzsch said the developer would be making changes and would need to go through the final approval process. Councilman Philpot thanked Ms. Rentzsch for the information.

Acting Mayor Haleblian asked if updated plans have been submitted. Ms. Rentzsch said nothing has been submitted at this time, but plans for the commercial portion are being developed. The developer of the residential portion has been talking to the property owner and has yet to approach the City.

Councilwoman Brady moved to grant a one-year extension to the Final PUD and Final Plat of Subdivision approval for Bartley Square at the comer of Huntley and Bard Roads. Councilman Philpot seconded the motion. On roll call, all present voted yes. Motion passed.

Council Inquiries and Requests

None.

Adjourn

There being no further business, Councilman Hopkins moved to adjourn the meeting at 7:21 p.m. Councilman Hubbard seconded the motion. On voice vote, all present voted yes. Motion passed.

https://ecode360.com/documents/CR2206/public/590565599.pdf

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