McHenry County Administrative Services Committee Met April 7.
Here is the minutes provided by the committee:
1. CALL TO ORDER
Meeting called to order at: 8:30 AM by Joseph Gottemoller.
PRESENT: Collins, Gottemoller, Althoff, Acosta, Bates, Jung Jr., Kearns, Vijuk (Remote)
ABSENT:
Also present was: Peter Austin; County Administrator, Scott Hartman; Deputy County Administrator, Alicia Schueller; Communications and Project Manager, Joseph Tirio; County Clerk, Cheryl Chukwu; Director of Human Resources, Suzanne Ziebert; HRG/Wellness Coordinator. The following members attended via webex: Adam Letendre; Director of Purchasing, Chalen Daigle; County Coordinator, Tom Sullivan; Director of Information Technology, Tom Burroughs; Director of Facilities.
2. MINUTES APPROVAL
1. Administrative Services - Public Meeting - Mar 3, 2021 8:30 AM
| RESULT: ACCEPTED [UNANIMOUS]
MOVER: Pamela Althoff SECONDER: Carlos Acosta AYES: Collins, Gottemoller, Althoff, Acosta, Jung Jr., Kearns, Vijuk ABSENT: Bates |
None.
4. MEMBER COMMENTS
None.
5. NEW BUSINESS
6. PRESENTATION
7. ROUTINE CONSENT AGENDA
1. Resolution to Waive May 2021 Health Insurance Premium
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: John Jung Jr. SECONDER: Michael Vijuk AYES: Collins, Gottemoller, Althoff, Acosta, Jung Jr., Kearns, Vijuk ABSENT: Bates |
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: John Jung Jr. SECONDER: Michael Vijuk AYES: Collins, Gottemoller, Althoff, Acosta, Jung Jr., Kearns, Vijuk ABSENT: Bates |
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: John Jung Jr. SECONDER: Michael Vijuk AYES: Collins, Gottemoller, Althoff, Acosta, Jung Jr., Kearns, Vijuk ABSENT: Bates |
| RESULT: RECOMMENDED |
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: John Jung Jr. SECONDER: Michael Vijuk AYES: Collins, Gottemoller, Althoff, Acosta, Jung Jr., Kearns, Vijuk ABSENT: Bates |
1. Resolution Authorizing an Updated Employment Agreement for the County Administrator Peter Austin, County Administrator, joined the committee to discuss the resolution.
| RESULT: RECOMMENDED [UNANIMOUS]
MOVER: Carlos Acosta SECONDER: Pamela Althoff AYES: Collins, Gottemoller, Althoff, Acosta, Bates, Jung Jr., Kearns, Vijuk |
10. REPORTS
1. Capital Plan Update
Tom Burroughs, Director of Facilities, joined the committee to discuss the update.
Mr. Burroughs stated they have eight projects under construction and out for bid, in addition they are almost finished with the modifications to courtroom 359 then they will be moving on to courtroom 360. He mentioned there will be more improvements throughout the courthouse that are in play.
2. Communications
Alicia Schueller, Communications and Project Manager, joined the committee to discuss the Communications.
3. Administrator Report
Peter Austin, County Administrator and Scott Hartman, Deputy County Administrator joined the committee to discuss the Administrator Report.
11. DISCUSSION
1. Board Rules
Scott Hartman, Deputy County Administrator, joined the committee to discuss the Board Rules.
Chair Gottemoller stated the Board members have to determine their rules rather than the Chairman. He would like to look through them with the thought of where the board rules lay versus the Chairman rules.
Mr. Kearns stated that if anything was to be changed on the rules, it would not matter because of the redistricting that is going to occur. The districts and member size of the board should come first before a heavy discussion on the board rules. The vote of 18 members has become an issue with some of the members, question because if the board goes to 18 members it would cause more work for those 18 and the salaries being raised would hit harder on the budget versus 24 members.
Mr. Vijuk stated that they shoudld at least start the process as soon as possible, because there are issues with board size and the number of districts but a framework and process should begin. He suggested having a Special Ad Hoc to solely discuss the board rules.
Ms. Althoff mentioned she does not agree with an Ad Hoc because it is not practical. She added that they tried that and it ended with the entire board having an opinion, the Administrative Services committee was given that authority so it should stay there.
Mr. Kearns stated it should not take as long as anyone believes, because time would be wasted.
Ms. Althoff does not have an issue to have a discussion on the rules, she would just prefer it stay at committee.
2. Telecom Lease
Tom Sullivan, Director of Information Technology, joined the committee to discuss the Telecom Lease.
3. Redistricting Update
4. Future County Board Member Compensation
12. FUTURE TOPICS
1. Resolution Affirming County Board Size and Number of Districts
13. EXECUTIVE SESSION (AS NECESSARY)
A Motion was made by Ms. Althoff, Seconded by Mr. Kearns to enter into Executive Session to discuss a Settlement of Claims. The Motion passed on a roll call vote of all present members voting aye.
A Motion was made by Mr. Jung, Seconded by Mr. Collins to exit Executive Session. The Motion passed on a roll call vote of all present members voting aye.
1. 2.c.12 Settlement of Claims
2. Motion: Approval of Executive Session Minutes from February 5, 2020
| RESULT: ADOPTED [5 TO 0]
MOVER: Jim Kearns SECONDER: John Jung Jr. AYES: Gottemoller, Althoff, Bates, Jung Jr., Kearns ABSTAIN: Collins, Acosta, Vijuk |
A Motion was made by Mr. Kearns, Seconded by Mr. Vijuk to adjourn the meeting. The Motion passed on a voice vote of all present members voting aye, the meeting was adjourned at 11:01 AM.
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