McHenry Times

City of Crystal Lake City Council met Sept. 7.

Here are the minutes provided by the council:

Call to Order

Mayor Haleblian called the meeting to order at 7:00 p.m.

Roll Call

Mayor Haig Haleblian, Councilmembers Ellen Brady, Brett Hopkins, Cameron Hubbard, and Mandy Montford were present. Councilmember Cathy Ferguson and Ian Philpot were absent. City Clerk Nick Kachiroubas was present.

Also present were Deputy City Manager Eric Helm, Assistant to the City Manager Nick Hammonds, Director of Public Works and Engineering Mike Magnuson, Director of Community Development Kathryn Cowlin, City Planner Elizabeth Maxwell, Fire Rescue Chief Paul DeRaedt, and Chief of Police James Black. City Attorney John Cowlin was also present. Special Legal Counsel David Pardys was also present via teleconference.

Pledge of Allegiance

Mayor Haleblian led the City Council and the audience in the Pledge of Allegiance.

Approval of Minutes

Councilman Hopkins moved to approve the minutes of the August 17, 2021 Regular City Council Meeting. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Accounts Payable

Councilman Hopkins moved to approve the Accounts Payable in the amount of $2,518,999.91. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Public Presentation

Mayor Haleblian asked if anyone in the public would like to speak. No one wished to speak. Mayor Haleblian closed the Public Presentation portion of the meeting.

Mayor's Report

None.

City Council Reports

None.

Consent Agenda

Councilwoman Brady moved to approve a Consent Agenda including Items 9a, 9b, and 9c, adding Items 11, 13, 14, 15, 16, 17, 18 and 20. Councilman Hopkins seconded the motion.

Mayor Haleblian asked if anyone wished to speak on the Consent Agenda. No one wished to speak.

On roll call, all present voted yes. Motion passed.

9a. Adopted an Ordinance pertaining to the Coronavirus Local Fiscal Recovery Fund

9b. Approved the issuance of a Class 16 Temporary Liquor License to the Knights of Columbus Fr. McCormick Council #3880 for the St. Thomas Church Parish Music Festival on Saturday, September 11, 2021.

9c. Approved the issuance of a Class 16 Temporary Liquor License to the Knights of Columbus Council #10678, for the St. Elizabeth Ann Seton Church Oktoberfest on Saturday, October 9, 2021.

11. Approved the Special Event application from the Quarry Cable Park for use of the Three Oaks Recreation Area for an outdoor music event on Saturday, September 25, 2021 or Saturday, October 9, 2021 from 5:00 p.m. to 11:00 p.m. and the Merry Market event on Friday and Saturday, November 5 and 6, 2021.

13. Awarded the contract for sewer lining services to the lowest responsive and responsible bidder, Visu-Sewer, Inc., and adopted a Resolution authorizing the City Manager to execute a contract with Visu-Sewer, Inc. in the submitted bid amounts with a 10% contingency for unforeseen expenses and to approve warranted completion date extensions.

14. Awarded the 2021 Sidewalk Cutting Program Bid to the lowest responsive and responsible bidder, Hard Rock Concrete Cutters, and adopted a Resolution authorizing the City Manager to execute a contract with Hard Rock Concrete Cutters for $63,437.50 with a 10% contingency for unforeseen expenses and to authorize the City Manager to review and approve necessary completion date change orders relating to the contract.

15. Adopted a Resolution rejecting all proposals from the June 2, 2021 RFP opening for Water & Wastewater Laboratory Services, awarded the proposal for water and wastewater laboratory services to the most responsive and responsible proposer, P DC Labs, in the submitted amounts, and adopted a Resolution authorizing the City Manager to execute a one-year contract, with P DC Labs with the option for two additional one-year extensions.

16. Rejected the HVAC Duct Cleaning bids from the bid opening on March 17, 2020 and March 23, 2021; and adopted a Resolution awarding the contract for the HVAC Duct Cleaning to the lowest responsive and responsible bidder, Indoor Air Technologies, in the amounts bid, execute change orders for up to 10% of the contract amount, and approve warranted completion date change orders relating to the contract.

17. Awarded the proposal for Preliminary Design Engineering Services for new Deep Well 20 and modifications to Water Treatment Plant 4 to the most responsible and responsive proposer, Fehr Graham, and adopted a Resolution authorizing the City Manager to execute an agreement with Fehr Graham in the amount of $183, 670. 00, execute change

orders for up to 10 percent of the agreement amount, and approve necessary completion date change orders relating to the agreement.

18. Awarded the proposal for Preliminary Engineering Services for the Re-establish Crystal Creek Project to the most responsible and responsive proposer, Christopher B. Burke Engineering (CBBEL), and adopted a Resolution authorizing the City Manager to execute an agreement with Christopher B. Burke Engineering in the amount of $92,820.00, execute change orders for up to 10 percent of the agreement amount, and approve necessary completion date change orders relating to the agreement.

20. Approved the appointment of Lisa McLaughlin to fill a vacancy on the Sustainability Committee for a term expiring September 30, 2023.

10. 60 Kent Avenue, Alvarez - Annexation Public Hearing and Rezoning upon annexation to R-2 Single Family Residential

Mayor Haleblian opened the Annexation Public Hearing and asked if there was anyone in the public who wished to comment on the petitioner's request. No one wished to speak. Mayor Haleblian closed the Public Hearing.

Mayor Haleblian asked if the City Council had any questions.

Councilwoman Brady asked why this property was not annexed into the City with the other area properties. Community Development Director Kathryn Cowlin said this property and one other lot in the subdivision were owned by a property owner who also owned 40 acres nearby that were not annexed.

Councilwoman Brady moved to adopt the annexation Ordinance and approve the Planning and Zoning Commission (PZC) recommendation and adopt an Ordinance for rezoning upon annexation to the R-2 Single-Family Residential District at 60 Kent A venue. Councilman Hopkins seconded the motion. On roll call, all present voted yes. Motion passed.

12. Adoption of the Crystal Lake and Pingree Road Stations Strategic Action Plan

Ms. Cowlin provided the Mayor and City Council with and overview of the Strategic Action Plan and the steps that have been taken to get to this point. The Plan will be a guiding document to help direct transit-oriented development near the City's two Metra stations.

Mayor Haleblian asked if there was anyone in the public that would like to speak regarding this item.

Robert Wyman, resident of 135 College Street and member of the Historic Preservation Commission (HPC), expressed concerns with the Minnie Street/Walkup triangle area of the plan, which would require historic homes and carriage houses be torn down and new buildings would not match the neighborhood.

Mr. Wyman stated several members of the HPC were concerned with this area of the Plan, and said the Commission was not formally notified of the Steering Committee for the Plan. He indicated if the Commission had been notified, a member would have participated and helped provide input and ideas. Going forward, Mr. Wyman said the Commission would like the opportunity to be involved with this project.

Mayor Haleblian asked if anyone else in the public wished to speak. No one wished to speak. Mayor Haleblian closed public comment.

Councilwoman Brady asked if Diana Kenney was on the Steering Committee. Mr. Wyman said she was, but was representing Downtown Crystal Lake/Main Street.

Councilwoman Brady said she had a hard time thinking Diana would not have thought about historic preservation or shared information with the Historic Preservation Commission.

Mayor Haleblian said the properties are privately owned and asked for clarification from City staff. Ms. Cowlin said this is a guiding document.

Councilman Hopkins moved to adopt the Ordinance and approve the Planning and Zoning Commission (PZC) recommendation and adopt the Crystal Lake & Pingree Road Stations Strategic Action Plan. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

19. Intergovernmental Funding Agreement for the Pingree Train Station Non Structural Facility Repairs

Councilwoman Brady moved to adopt a resolution authorizing the City Manager to execute an intergovernmental agreement with Metra for the Pingree Train Station Non Structural Facility Repairs including grant funding by Metra in the amount of $941,032.78 to perform the station facility repairs. Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Council Inquiries and Requests

None.

Adjourn

There being no further business, Councilman Hopkins moved to adjourn the meeting at 7: 13 p.m. Councilman Hubbard seconded the motion. On voice vote, all present voted yes. Motion passed.

https://ecode360.com/documents/CR2206/public/623625879.pdf