McHenry Times

Village of Algonquin Committee of the Whole met May 17.

Here are the minutes provided by the committee:

AGENDA ITEM 1: Roll Call to Establish a Quorum

Trustee Spella, Chairperson, called the Committee of the Whole meeting to order at 7:53 p.m.

Present: Trustees Jerry Glogowski, Robert Smith, John Spella, Laura Brehmer, and President Debby Sosine. Absent, Trustees Maggie Auger, Brian Dianis.

A quorum was established

Staff Members Present: Assistant Village Manager, Michael Kumbera; Public Works Director, Bob Mitchard; Business Development Director, Jason Shallcross; Police Chief, John Bucci; Village Clerk, Fred Martin; and Village Attorney, Kelly Cahill.

AGENDA ITEM 2: Public Comment

None

AGENDA ITEM 3: Community Development

Mr. Schallcross presented

A. Consider a Special Event Permit for ACES Junebug Jamboree at Presidential Park, June 25 and 26, 2022

The Algonquin Aces are requesting approval of a Public Event/Entertainment License to host a girls fastpitch softball tournament at Presidential Park, 700 Highland Avenue. The event would be held on June 25th and 26th from 8 am to 9 pm and set up would occur the previous day. This event may have up to 120 participants at any one time. Any funds received for hosting the event will go back to the Algonquin Aces 11U team to cover the cost of other tournaments and supplies.

DISCUSSION:

This request was reviewed by Village Staff and approved with the conditions listed below: RECOMMENDATION:

Staff recommends approval of the Public Event License with the following conditions:

1. Village Police officers and other officials shall have free access to the event at all times to ensure that the event is in compliance with the Municipal Code;

2. All garbage/debris from the event shall be deposited in on-site trash bins by the event coordinator;

3. Any temporary tents or structures shall be properly weighted or tied down in accordance with manufacturers’ instructions. No cooking under tents unless the tent is certified for such use. In the event of unfavorable weather conditions, any temporary tents or structures shall be vacated and removed, and no temporary tent or structure shall be used for shelter;

4. Any on-site food trucks will need to apply for a separate permit through the Village of Algonquin;

5. The event coordinator is responsible for suspending or canceling the event in case of structural concerns, electrical malfunctions, or storms that may include wind in excess of 40 mph, lightning, tornado warnings, unruly crowds, or any other issues that may pose a risk or danger to the public;

6. The applicant shall abide by all provisions of the Algonquin Municipal Code with specific attention to the Public Event/Entertainment section along with all provisions/requirements of the Public Event/Entertainment License Application checklist and the application provided.

7. Prior to commencing any of the activities approved by the Public Event License, the applicant, at no expense to the Village, shall obtain and file with the Village, no less than 30 days prior to the event, evidence that its insurance meets the minimum requirements

Following discussion, it was the consensus of the Committee to move this item forward to the Village Board for approval.

B. Review and Discussion of Proposed Atlantic Residential Development

ACTION REQUESTED:

No action requested at this time; this is a discussion item only.

DISCUSSION:

Atlantic Residential is proposing to construct 10,000 square feet of new commercial space, 259 apartments (7 buildings), and 66 for-rent townhome units at the northeast corner of Randall Road and Longmeadow Parkway. The main point of ingress and egress would be provided off of Longmeadow Parkway and a right-in, right-out would be provided off of Randall Road to access the site. A frontage road that would connect with the proposed Kensington Development to the north is also provided. The development preserves key wetland areas, creates a regional trail system to benefit residents and nearby community members, and is highly amenitized with a pool, parks and trails, and entertainment club house. Atlantic will make a formal presentation going into greater detail on the proposed development.

Trustee concerns included redefining the exterior materials, the proposed architecture appears to be too modern for the area and not a good fit, the proposed density is too high, available parking, the proposed retailers were not identified, trash collection and storage, electric vehicle charging stations not identified, pool needs to be larger for the proposed density, no flat roofs, security.

AGENDA ITEM 4: General Administration

None

AGENDA ITEM 5: Public Works & Safety

A. Consider an Agreement with Schroeder Asphalt Services for the High Hill Subdivision Improvement Project

The Bid opening for the High Hill Subdivision Improvements Project was held on Tuesday, May 10, 2022 at 10:00 a.m. The plan includes rehabilitation of Majestic Drive, Regan Lane, Hartley Drive, Crofton Drive, Westbury Drive, Southwick Drive, Bristol Drive, Kirkland Drive, Jester Lane, Sussex Lane and Winchester Drive as well as drainage and ADA improvements. Six (6) bids were received and have been summarized below.

Engineer’s Estimate $3,710,083.45

Schroeder Asphalt Services, Inc. $3,491,879.92

Arrow Road Construction $3,617,054.00

Plote Construction, Inc. $3,659,147.00

Orange Crush, LLC $3,665,610.00

A-Lamp Concrete Contractors, Inc. $3,843,183.62

Copenhaver Construction, Inc. $4,692,359.94

The bid was reviewed by Strand Associates and determined to be responsive. Several references were contacted, and it was determined by CBBEL and staff to recommend Schroeder Asphalt Services, Inc. for High Hill Subdivision Improvements Project. The bid from Schroeder Asphalt Services, Inc contains all the elements required within the bidding documents and they have done other paving projects within the area previously.

Money for this project is in the Street Improvement Fund in the amount of $2,300,000.00. At the time of budget preparation, we anticipated doing only the portion of the work north of Harnish Drive, even though engineering design was completed for the whole project. This was because of unknown revenues and having only estimated costs for other projects at budget preparation.

When we bid the project, we asked for a base bid which was the cost to do the entire project (both north and south of Harnish Drive). We also asked for an alternate bid to complete just the north portion of the project. The costs shown above reflect the prices for the base bid (to construct the entire project) We have decided to go with constructing the entire project as there is larger benefit to the community and we were able to come up with funding.

To finance the overage between our budgeted amount and the base bid for the project (approximately $1.31 million), staff reviewed the FY23 budget and identified resources that could be reallocated to this project. There is $200,000 of available funding from the Ratt Creek Reach 5 project where we experienced cost savings. Additionally, we are proposing to redirect a total of $785,000 of budgeted transfers from the General Fund to the Street Improvement Fund. Due to project cost savings and other financing resources, the full FY23 budgeted transfers to the Park Improvement Fund and to the Natural Area and Drainage Improvement Fund are no longer necessary to complete the current year projects in those funds. Finally, the remainder of the funding (~$327,000) will come from the Downtown TIF Fund to repay the advance from the Street Improvement Fund for various projects in the Old Town District.

Therefore, it is our recommendation that the Committee of the Whole take the necessary action to move this agreement with Schroeder Asphalt Service, Inc. on to the full Board of Trustees for approval in the amount of $3,491,879.02.

Trustee Brehmer questioned as to why trees were planning on being removed. Mr. Mitchard said the trees being removed were already failing in the park area, walking paths and basketball court areas, and most would be replaced with 2 ½ diameter stock.

Following discussion, it was the consensus of the Committee to move this item forward to the Village Board for approval.

AGENDA ITEM 6: Executive Session

None

AGENDA ITEM 7: Other Business

1. Trustee Spella has concerns about speeding traffic on Route 31 from the bypass. Chief Bucci took note.

2. Trustee Brehmer would like staff to educate residents about riding motorized bicycles and scooters on sidewalks. Mr. Kumbera will investigate.

AGENDA ITEM 8: Adjournment

There being no further business, Chairperson Spella adjourned the meeting at 9:12 p.m.

https://www.algonquin.org/egov/documents/1655122339_26981.pdf