McHenry Times

Village of Fox River Grove President and Board of Trustees met Nov. 15.

Here are the minutes provided by the board:

CALL TO ORDER AND ROLL CALL 

Village President McLaughlin called the meeting to order at 6:30 p.m. in the Municipal Center. Present at roll call were Trustees Curtiss, Hester, Knar, Migdal, Schladt, and Wall. Also, present were Administrator Soderholm, Assistant Administrator Bechler, Chief Waitrovich, Operations Manager Reese, Operations Manager Zintl, and Village Clerk Caesar.

PLEDGE OF ALLEGIANCE 

The Pledge of Allegiance was recited.

1. PRESENTATION/DISCUSSION/APPROVAL: CAPITAL IMPROVEMENT PLAN 2023 

Administrator Soderholm presented an overview of the various capital funds and their current and projected balances, 10 Year Capital Improvement Plan, road resurfacing program, water main replacement program, vehicle replacement plan, major asset replacement plan, Parks Commission project recommendations, proposed projects, the community development block grant (CDBG) project recommendations, and design engineering approval.

Staff reviewed the 20-year road resurfacing program schedule, identifying Bridle Path Lane & Court, Morgan Lane, Saddle Lane, Grace Lane, Grove Avenue, South River Road and the section of County Line Road from Route 22 to North Road as the eight (8) streets that are due for resurfacing.

Trustee Knar proposed deferring the road resurfacing program to build a balance for potential future. economic development needs.

The Board requested to continue on with the remainder of the Capital meeting and return to the road resurfacing program for their recommendation later.

The Water Main Replacement program developed in 2019 to replace aging water mains within the Village has now taken on a new challenge Administrator Soderholm explained. The Board contemplated various replacement scenarios regarding the private portion of lead service lines.

A discussion was held.

The consensus of the Board was that private property owners would continue to be financially responsible for the replacement of the private portion of lead service lines and that as a matter of last resort the Village could come to a financial arrangement with a property owner.

The vehicle replacement schedule includes both Police and Public Works. Staff is recommending the purchase of a new Ford F-250 pickup truck with a plow and lift gate. The final all gas fueled police vehicle that was scheduled to be replaced with a new hybrid Ford Explorer will be rolled over into FY 2024/25, if necessary due to a shortage of Police Ford Explorers.

The Board reviewed the scheduled major asset replacement items listed below:

• Police - Body Cameras (9) (New) - $10,600

• Picnic Grove Park - Fence Around Portable Restrooms, Dumpster - $6,100 

• Algonquin Road / Stanger - Kids Care Court - Crack fill, Seal & Stripe - $7.100 

• WWTP - Fine Screen - Motor - $700

• WWTP - Sludge Pumps (2) - $71,400 WWTP - Service Doors - $16,300

• WWTP - Sludge Storage Garage Doors - $45,900

• WWTP - UV Cylinder Bank 1 (6 Bulbs) - $9,400 

• WWTP - Press - Polymer Feed System - $36,700

• WTP #1 - Fluoride Feed System -$4,800

• WTP #2 - Well #4 Rehab - $52,800

• WTP #2 - Well #6 Fencing (New) - $8,200

• WTP #2 High Service Pump 1 - $6,300

• WTP #2 - Polyphosphate Feed System - $8,700

• North River Lift Station - Control Panel - Dakota MCC - $14,400

• Webers Lift Station - Control Panel - $14,400

• Metra Lot - Sealcoat & Stripe - $16,000

The Board reviewed Capital Improvement projects described in Appendix A of the Capital Improvement Plan and did not choose any projects to pursue at this time.

The Board reviewed The Parks Commission recommended project list. The Parks Commission prioritized and submitted their top five (5) projects for the Boards consideration for funding. Administrator Soderholm recommended that if one of the bigger projects were to be selected, that the Board consider including one or both of the additional parking options to serve the new facilities.

A discussion was held.

The general consensus of the Board was for Staff to pursue the OSLAD grant and bid the entire Lions Park Improvements plan. If awarded the grant, construction would be in FY 26/27. Picnic Grove Improvements will be considered for the 2025 OSLAD grant program.

The Board reviewed and were in support of Staff project recommendations that include installing two 2' barrel section manholes between ponds #2 and #3 and ponds #3 and #4 at Foxmoor Park, widening and resurfacing the Opatrny walking path between Opatrny Drive and Windsor Court, and sandblasting and repainting all fire hydrants within the Village.

The Board also discussed future project and financial considerations.

The Board elected to defer a decision on the Route 14 pedestrian underpass and move the phase III sidewalk connectivity program to next year's capital meeting for consideration at that time.

The Board directed staff to fund additional police pension contributions in the general capital fund at an approximate $350,000 level compared to the current $250,000 in an effort to eliminate the unfunded liability within the fund by FY 2032/33.

The Board chose to address water and sewer capital deficits with future rate adjustments as opposed to a one-time general capital fund contribution.

The Board also discussed the Community Development Block Grant (CDBG) project recommendations. The consensus of the Board was to not recommend any CDBG projects during this fiscal cycle at this time.

Administrator Soderholm stated that design-engineering services from Baxter & Woodman would be required to prepare for the bidding of the road resurfacing projects selected by the Village Board. The general consensus of the Board was to direct staff to pursue design-engineering services from Baxter & Woodman as needed for the Road Resurfacing project.

2. OTHER BUSINESS 

None

ADJOURNMENT 

Trustee Hester made a motion to adjourn the Village Board meeting at 9:58 p.m. Seconded by Trustee Migdal. Roll Call: Trustees Curtiss, Hester, Knar, Migdal, Schladt, and Wall - all "yes". MOTION PASSED.

https://cms5.revize.com/revize/foxrivergrove/document%20center/Minutes/Village%20Board/Special%20Meeting%20Minutes%2011-15-2023.pdf