McHenry Times

The Lake in the Hills Village Board met as a committee of the whole June 7.

Here are the meeting minutes as provided by Lake in the Hills:

The meeting was called to order at 7:31 p.m. Present were Trustees Harlfinger, Bogdanowski, Yensen ,Huckins, Ruzanski and President Mulcahy.

Also present were Village Administrator Gerald Sagona, Assistant Village Administrator Jennifer Clough, Chief of Police Dave Brey, Public Works Director Fred Mullard, Village Engineer Dave Van Camp, Village Attorney Zrad Stewart and Village Clerk Denise Wasserman.

Audience Participation: None

Administrator: Nothing to present

Chief of Police:

Intergovernmental Agreement – McHenry County SWAT Team – presented by Chief of Police Dave Brey – In 2002 the department started a nine member Emergency Response Team to address elevated risk situations like high risk warrant services or barricaded subjects. The team was suspended in 2010 because of budget constraints. The department now has the opportunity to join the McHenry County Sheriff’s SWAT Team. This is cost effective alternative to operating an in-house team and will offer better familiarity with the county team when requesting their assistance in town. Two members of the department have passed the testing process and assignment to the team is pending approval of this IGA. Motion was made to place this item on the Village Board Agenda.

Community Development: Nothing to present

Engineer: Nothing to present

Parks and Recreation: Nothing to present

Public Works:

Resolution/Task Order - 2016 MFT Program – IDOT and Task Order with HR Green – presented by Public Works Director Fred Mullard - To use MFT funds the Illinois Department of Transportation (IDOT) requires that the Village Board of Trustees appropriate the funds. The IDOT resolution amount of $786,000.00 consists of the resurfacing, engineering and material testing. The Village would like to contract with HR Green to perform construction supervision services at a cost not to exceed $40,000.00. Motion was made to place this item on the Village Board Agenda.

Contract – 2016 MFT Program – Geske and Sons Inc. – presented by Public Works Director Fred Mullard and Village Engineer Dave Van Camp – On May 31, 2016 seven sealed bids for the 2016 MFT Street Resurfacing Road Project were opened at Public Works. The seven bids ranged from a low of $639,640.53 from Geske and Sons to a high bid of $771,719.05. The engineer’s estimate for this project is $737,564.00. The street’s designated for resurfacing are as follows:

South Annanadale (Crossview to Corporate Limits), Sugar Creek Court, Windgate Way, Noelle Bend (Lakewood to Taralon), Normandy Lane (Wright to Reed), Wright Drive (Normandy to Ellis), Newbury Court, Banbury Lane (Chadwick to Hayward), Chadwick Court, Croft0n Circle (Miller to Brisbane), Crofton Court, Danbury Court, Glascow Court, Rochelle Court, McKinley Street (Clayton Marsh to Jefferson), Monroe Street (McKinley to Roosevelt), Adams Street (McKinley to Roosevelt) and Jefferson Street (McKinley to Roosevelt).

HR Greene Inc. recommends awarding the contract to Geske and Sons. Trustee Ruzanski wondered if this was a project we could have gone in on a bid on with other municipalities. Dave Van Camp mentioned that several municipalities have done that in the past and it can be done. Motion was made to place this item on the Village Board Agenda.

Payment Request – Well 15 Motor Repair – Municipal Well & Pump – presented by Public Works Director Fred Mullard – On April 28, 2016, the Board awarded a contract to Municipal Well & Pump for $23,860.00 to repair the motor at Well 15. On May 12, 2016, the Board approved a Change Order that adjusted the total cost to $163,122.00. Municipal Well & Pump has submitted their request for Progress Payment 1 in the amount of $23,860.00. Public Works supports the progress payment. Motion was made to place this item on the Village Board Agenda.

Payment Request/Change Order – Well 14 Motor Replacement Project – Municipal Well & Pump – presented by Public Works Director Fred Mullard - The Well 14 Motor Replacement Project was awarded to Municipal Well & Pump on October 22, 2015 at a cost of $149,641.00. Two previously approved change orders adjusted the project cost to $189,683.50. Municipal Well & Pump is submitting a request for Balancing Change Order 3 in the form of a credit ($2,191.19). Municipal Well & Pump also requests Progress Payment 2 (final) in the amount of $166,831.31. All the work related to this project has been completed and inspected. The Public Works Department supports the balancing change order and final progress payment. Motion was made to place this item on the Village Board Agenda.

Finance Director: Nothing to present

Organizations and Developers:

Board of Trustees:

Trustee Harlfinger – Nothing to report

Trustee Huckins – Parks and Recreation Board Liaison Report – Nothing to report

Trustee Bogdanowski – Planning and Zoning Liaison Report – Nothing to report

Trustee Ruzanski – Airport Marketing Committee Liaison Report – Jersey Mikes will run promotion that will benefit the Algonquin Lake in the Hills Food Pantry. He will have more information on Thursday.

Trustee Yensen – McHenry County Division of Transportation Liaison Report – Trustee Yensen, Ruzanski and President Mulcahy recently attended the McHenry County Board Committee of The Whole meeting regarding the Randall Road project. The project will be moving forward to the Finance Audit Committee. The plans for the project should be on the agenda for the July 15th County meeting to vote on this project.

President:

Audience Participation:

Adjournment: There being no further business to discuss, the Committee of the Whole meeting was adjourned at 7:45 p.m.