City of Harvard Events Committee met May 16.
Here is the agenda provided by the Committee:
1. Roll Call
2. Public Comment
3. Approve Minutes April 18, 2017
4. Treasurer’s Report
5. Events Committee Vacancy
6. Rabbit Show June 25, 2017
7. Summer Community Band
8. Harvard Balloon Fest September 1-3, 2017
a) Budget
(i) Establish expense line items for parking/grounds
(ii) Amend expense line item for 5K/10K for advertising
b) Bella’s Bouncies Update: The insurance co. will allow the use of volunteers. The contract was updated to include the use of 16 volunteers to cover the inflatables. The cost was reduced from $66,225 to $55,065 and the contract was approved by the City Council on 4/25/17.
c) Waterford Balloon Fest July 22nd
d) Apply for Governors Home Town Award
e) Sub Committee Reports
(i) Advertising/Publicity (Wanda/Tammy)
(ii) Beer Tent (Scott)
(iii) Craft Open Market Vendors (Stacy/Stateline Events)
• Vendor request to use Balloon Fest logo
(iv) Entertainment/Music (Roger)
(v) Food Vendors (Tammy/Lori)
(vi) Grounds (Mike/Bryce)
• Grounds Chairman
• Table/tent/chairs rental
(vii) Marketing/Promo Items (Janet)
(viii) Parking (Sheila/Steve)
(vii) Photography (Nancy Shepherd)
• Add Student and Amateur Photographers Bundles
(x) Run with the Balloons 5K (Lori, Tom & Laura Evers)
(xi) Sponsorship (Wanda/Lori)
(xii) Volunteers (Janet)
(xiii) Lake Geneva Balloon Co.
( xiv) Balloon Fest Chairman Report
9. Other Events
10. Adjournment
http://www.cityofharvard.org/documents/AgendaEvents2017-05-16.pdf
Alerts Sign-up