McHenry Times

Huntley Community School District 158 Board of Education met June 1.

Here is the minutes provided by the Board:

1. Call to Order / Roll Call

Mr. Drzal Called to Order the Committee of the Whole meeting for Thursday, June 1, 2017 at 6:12 p.m.

A quorum was met.

Roll Call: Ayes (6) Mr. Melendy, Mr. Quagliano, Mr. Geheren, Mr. Drzal, Mr. Gentry, Mr. Troy/ Absent (1) Mr. Gentry

2. Pledge of Allegiance (Mr. Drzal)

3. Public Comment

Mr. Skala complimented the District on the District’s ESL Review and HHS Global Studies and Fine Arts Academics Proposals. Mr. Skala would like the District to offer French at the Middle School Level and German and Sign Language in high school.

4. Revision and Adoption of the Agenda

Mr. Drzal moved, Mr. Troy 2nd to adopt the agenda with changes and move Item #7 (Proposed Changes to Building Rental Fees) to the Fiscal section

Voice Call: Ayes (6) / Nays / Motion Carried.

5. Curriculum and Instruction Committee

5. 1. 2018-2019 School Calendar

Mr. Awrey presented the 2018-2019 School Calendar for approval.

Recommendation: Seeking approval of the Board at their next Regular meeting.

5. 2. Early Childhood Committee Review

Ms. Lombard presented the Early Childhood Committee Review to the Board at meeting.

Recommendation: For informational purposes only.

5. 3. ESL/World Languages Review Report

Dr. Schlichter shared the results of the ESL/World Languages Review, including recommendations for World Languages and ESL curriculum, ESL services, and bilingual services at the Regular meeting. Spanish language class is the most popular language class the District offers. The District’s Chinese program has also been successful with 5 out of 6 students receiving a 5 on the AP Test. The District is looking to introduce German and Sign Language in the 2018-2019 School Year. Administration is looking at offering more languages at the Middle School level and how to work the additional classes into the student’s exploratories and implementing a Dual Language program grades K-12.

Recommendation: Seeking approval of the Board at the June 15, 2017 Board meeting.

5. 4. HHS Global Studies and Fine Arts Academies Proposals

Dr. Schlichter and HHS staff shared proposals for a HHS Global Studies Academy and HHS Fine Arts Academy for approval at the Regular meeting. Ms. Letkewicz and Ms. DeFrancesco presented the proposal for the HHS Fine Arts Academy. Students would have a variety of degrees of certificates they could attain and possibly be added to their transcripts.

Mr. Aney, Ms. Sharkey and Mr. Traux presented the HHS Global Studies Academy Proposal and how it ties into attaining an Illinois Global Scholar Certificate and notation on their transcripts.

Recommendation: For informational purposes only.

6. Finance Committee

6. 1. Payables

Mr. Altmayer presented the purchase orders at $994,316,64; Imprest checks at $122,299.15; accounts payable at $975.25; and disbursements issued at $2,412,341.78; for approval.

Recommendation: Seeking approval of the Board at their next regular meeting.

6. 2. Revenue & Expenditures Report

The monthly Revenue and Expenditures Report were presented for review.

Recommendation: For informational purposes only.

6. 3. Fiscal Reports

The monthly fiscal update and Paid Activity Fund reports were presented by Mr. Altmayer.

Recommendation: For informational purposes only.

6. 4. Revenue Contracts as Fund Raisers

Mr. Altmayer presented the revenue contracts for various fund raising activities.

Recommendation: Seeking approval of the Board at their next Regular meeting.

6. 5. Prevailing Wage Act - Resolution

As per the Prevailing Wage Act (820ILCS130), Mr. Altmayer sought the annual approval of the Prevailing Wage Resolution and direction for publication of notice as required by the State law and the Illinois Department of Labor regulations.

Recommendation: For informational purposes only.

6. 6. Designation of Depositories

In accordance to Illinois School Code 105ILCS 5/8-7, Administration provided a listing of official depositories for funds of the School District, seeking resolution listing the named financial institutions.

Recommendation: Seeking approval of the Board at their next regular meeting.

6. 7. IDOT Hazardous Busing Resolution

The Illinois Department of Transportation (IDOT) constituting a Type I, Type II and Type III Hazard will be reviewed to transport students. Administration recommended by resolution for Continuance of the Hazardous Busing Program for Huntley Community SD158, as identified by school code 105ILCS 5/29- 5.2.

Recommendation: Seeking approval of the Board at Regular meeting.

6.8 Proposed Changes to Building Rental Fees

Mr. Altmayer presented the proposed changes to Building Rental Fees for approval at the Regular meeting. The District will begin renting out the Field House at $275 per hour. Due to Priority 2 Renters hosting revenue generating events – the District’s energy and overhead costs have risen. In the proposal the District will phase in over a period of a 5 year phase to charge Priority 2 renters when they host revenue generating events. The Board discussed and approved a 4 year phase in for Priority 2 renters for approval at the June 15, 2017 Regular meeting.

Recommendation: Seeking approval of the proposed changes with a 4 year phase in for Priority 2 renters to Building Rental Fees at the Regular meeting.

8. Human Resources (HR) Committee

8. 1. FY18 Salary Rate Change Recommendation - Non-Union Employees

Mr. Zehr recommended the salary rate change of non-union employees as presented, for the 2017- 2018 school year.

Recommendation: Seeking approval of the Board at their next Regular meeting.

8. 2. Monthly HR Report

Mr. Zehr provided the monthly Human Resources project updates.

Recommendation: For informational purposes only.

9. Building and Grounds (B&G) Committee

9. 1. Huntley High School Additions and Renovations Projects

Mr. Renkosik reported on the construction of the Huntley HS building project.

Recommendation: For informational purposes only.

Mr. Gentry exited at 8:35 p.m.

Mr. Gentry entered at 8:37 p.m.

Mr. Drzal exited at 8:40 p.m.

Mr. Drzal entered at 8:42 p.m.

Mrs. Melendy exited at 8:50 p.m.

Mrs. Melendy entered at 8:52 p.m.

9. 2. Operations & Maintenance (O&M) Updates

Mr. Renkosik provided on O&M projects updates.

Recommendation: For informational purposes only.

9. 3. Change Order to Trade Contract with Schroeder Asphalt Services for HHS Expansions and Renovations

Mr. Renkosik presented the proposed Change Order to Schroeder Asphalt Services' contract for the HHS Additions and Renovations Project in the total amount of $24,964.00 as outlined in Lamp Inc.'s dated May 18, 2017 for approval at the June 15, 2017 meeting.

Recommendation: Seeking approval of the Board at the Regular meeting.

9. 4. Refuse and Recycled Materials Hauling and Disposal Bid #2017-13

Mr. Renkosik presented the MDC Environmental 3 Year Contract in the total contract term amount of $81,000.00 for approval of the Board at the Regular meeting.

Recommendation: Seeking approval of the Board at the Regular meeting.

9. 5. Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid #2017-19

Mr. Renkosik presented Change Order No. 1 to the Contract with Plote Construction Pavement Improvement Bid # 2017-19 for approval of the Board at the Regular meeting.

Recommendation: Seeking approval of the Board of Change Order No 1 to the Agreement with Plote Construction at the Regular meeting.

10. Legislation Committee

10. 1. Legislation Updates

Mr. Fleck will provide updates on current legislation.

Recommendation: For informational purposes only.

11. Board of Education

11. 1. Membership Renewals with IASB and LUDA for 2017-2018

The annual membership renewals are due July 1, 2017 for IASB (Illinois Association of School Boards) at $13,765.00 and LUDA (Large Unit District Association) $3,000.00 Administration recommended continuing both memberships for 2017-2018.

Recommendation: Seeking approval of the Board at their next Regular meeting.

11. 2. Board of Education - Minute Review

The following draft minutes were presented for review and comment: May 4, 2017 Special Meeting, seeking to move forward for approval as presented.

Recommendation: Seeking approval of the Board at their next Regular meeting.

11. 3. Six Month Review of Executive Session Minutes and Destruction of Recordings

There were no minutes released for the Six Month Review of Executive Session Minutes and Destruction of Recordings by the Board, as per Policy 2:220 includes destruction of recordings as allowable by law.

11. 4. Board of Education Closed Session Minutes

The April 20, 2017 Closed Session minutes were presented at the May 6, 2017 meeting and seeking approval of the Board at the Regular meeting.

Recommendation: Seeking approval of the Board at the Regular meeting.

11. 5. Establish Regular Meetings 2017-2018

All school boards are required to hold Regular meetings, establish a schedule for them and provide a public notice as required by the OMA. Administration is requesting of the Board to continue with the 3rd Thursday of each month, except for November. Establish the meeting location at the Administrative Building in the Board Room, beginning at 6:00 p.m. (Policy 2:210)

Recommendation: Seeking approval of the Board at the Regular meeting.

11. 6. Strategic Plan Indicators 2016-2017 - Final Report

The Board of Education approved the District's Strategic Plan indicators for the 2016-2017. The District met 90 % of the goals. Administration is working on the Strategic Plan Indicators for 2017-2018 in August. Administration is seeking final approval of the goals indicators as presented.

Recommendation: Seeking approval of the Board at the Regular meeting.

11. 7. Designation of Newspaper

For affirmation of the Board for continuance with the Daily Herald as the official newspaper of Huntley Community School District 158.

Recommendation: For affirmation to continue with the Daily Herald as the official newspaper of Huntley Community School District 158.

11. 8. Closed Session

Mr. Drzal moved, Mr. Troy 2nd to enter into closed session at 8:51 p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel. Roll Call: Ayes (6) Mr. Drzal, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy / Nays/ Absent (1) Mr. Fleck / Motion Carried.

11. 8. 1. Exit Closed Session

Mr Drzal moved, Mr. Geheren 2nd to exit closed session at 9:29 p.m. and return to open session.

Voice Call: Ayes (6) Mr. Gentry, Mr. Geheren, Mr. Quagliano, Mrs. Melendy, Mr. Drzal, Mr. Troy / Nays / Absent (1) Mr. Fleck / Motion Carried.

11. 9. Resume in Public Session

Public Session was resumed 9:34 p.m with no Action taken during Closed Session.

Roll Call: Ayes (6) Mrs. Melendy, Mr. Gentry, Mr. Drzal, Mr. Geheren, Mr. Quagliano, Mr. Troy / Absent (1) Mr. Fleck / Motion Carried.

12. Adjournment

Mr. Drzal moved, Mr. Geheren 2nd to adjourn the meeting at 9:39 p.m. Voice Call: Ayes (6) / Nays / Motion Carried.

Action: The Committee of the Whole meeting was adjourned.

https://v3.boardbook.org/Public/PublicItemDownload.aspx?mk=50236206&fn=minutes.pdf