McHenry Times

City of Crystal Lake City Council met June 4.

Here is the minutes provided by the council:

Call to Order 

Mayor Shepley called the meeting to order at 7:30 p.m.

Roll Call 

Mayor Aaron Shepley and Councilmembers Ellen Brady, Ralph Dawson, Cathy Ferguson, Haig Haleblian, and Cameron Hubbard were present. Councilmember Brett Hopkins was absent. City Clerk Nick Kachiroubas was present.

Also present were City Manager Gary Mayerhofer, City Attorney John Cowlin, Deputy City Manager Eric Helm, Director of Finance George Koczwara, Director of Community Development Michelle Rentzsch, Director of Public Works Mike Magnuson, City Engineer Abby Wilgreen and Chief of Police James Black. David Pardys, City special counsel, was also present.

Pledge of Allegiance 

Mayor Shepley led the Council and the audience in the Pledge of Allegiance.

Proclamation – Crystal Lake Public Library Summer Reading Program 

Mayor Shepley read a proclamation encouraging City residents to sign up for the Crystal Lake Public Library Summer Reading Program "It's Showtime at Your Library” which runs from June 10, 2019 to August 4, 2019. Library Board members and Library staff were in attendance to accept the proclamation and provide information about the program, including a new app that has been developed to help participants record reading minutes for the program. Mayor Shepley thanked Library volunteers and staff.

Approval of Minutes 

Councilwoman Ferguson moved to approve the minutes of the May 21, 2019 Regular City Council meeting, Councilman Haleblian seconded the motion. On voice vote, all voted yes. Motion passed.

Accounts Payable 

Councilwoman Ferguson moved to approve the Accounts Payable in the amount of $2,823,499.95. Councilman Haleblian seconded the motion. On roll call, all present voted yes except in order to avoid any possible conflict of interest, Mayor Shepley abstained on payments to Centegra Occupational Health or Northwestern Occupational Health or any related entities. Motion passed.

Public Presentation 

Mayor Shepley asked if anyone in the audience wished to speak on matters of general public interest or concern not included in the regular agenda, advising that they would be given an opportunity to speak when the agenda item is considered.

Norman H. Wentland, resident of 1070 Plaintain Court and president of the Wedgewood Homeowners Association spoke about flooding in the northwest portion of the Wedgewood subdivision since 2016 as a result of construction of a sewer line by the Village of Lakewood. He stated the Homeowners Association has worked very hard with City Staff to find a solution to the problem, but the situation needs to be addressed by the Village of Lakewood. The Association has been unsuccessful to this point. He asked the Mayor and City Council to work with City Staff and the Village of Lakewood regarding a solution to this issue.

Dawn M. Mueller, resident of 710 W. Metzen Street, Unit 1 in Harvard, thanked the Mayor and City Council for a beautiful Memorial Day parade and service. She provided the Mayor and City Council with a background of her family.

Mayor's Report 

None

City Council Reports 

Councilwoman Ferguson stated that she and another Councilmember are disappointed that the Northwest Herald did not cover the ceremony honoring the Police Officers that worked on the AJ Freund case when the paper has covered numerous other items regarding the case,

Consent Agenda 

Councilwoman Brady moved to approve a Consent Agenda consisting of Item 10a, 105, 10c and 10d, with the addition of Items 11, 12, 13, 14, 15, 17 and 19 Councilwoman Ferguson seconded the motion. Mayor Shepley asked if anyone in the audience wished to comment on any of the listed items, noting that without any objection, they would most likely be approved. There was no public comment.

On roll call, all voted yes. Motion passed.

10. a. Approved a Special Event Request for Willow Creek Crystal Lake at Three Oaks Recreation Area to allow a Lake Baptism, September 8, 2019. 

b. Approved a Special Event Request for the Chippewa Girl Scout Unit Service Unit at Three Oaks Recreation Area to allow a day camp including overnight camping, June 24 through June 27, 2019. 

c. Approved a Special Event Request for the Crystal Lake Service League Housewalk, including the closure of North Shore Drive (The Point), September 6, 2019 

d. Continuation of the Annexation Public Hearings for the Chicago Title Land Trusts 1004004149 and 100004152, and the Reinhardt/Kirk requests.

11. Approved a Special Event Request for the Habitat for Humanity of Northern Fox Valley 24-hour Build-A Thon on Friday, November 1 through Saturday, November 2, 2019, with a waiver from City Code Section 358-J restricting construction hours, pursuant to the recommended conditions, and a waiver of the $50 application fee.

12. Approved the PZC recommendation and Adopted an Ordinance granting the Final PUD Amendment to increase the outdoor storage area at 435 S. Main Street Ace Hardware, subject to the recommended conditions.

13. Adopted an Ordinance approving an Adopt-A-Highway Program for City of Crystal Lake Roads; and Adopting a resolution authorizing the City Manager to execute an agreement with Hannah Beardsley Middle School to adopt a one-half mile stretch of Crystal Lake Avenue from Oak Hollow Road to Erick Street for a two-year period, per the requirements set forth in the City of Crystal Lake Adopt-A-Highway Program.

14. Awarded contracts for police directed towing services to the lowest responsive, responsible bidders: Herrick Auto Rebuilders Inc., Ormsby Motors Inc., and Whitey's Towing Inc., and Adopted a resolution authorizing the City Manager to execute two-year agreements for police directed towing services with Herrick Auto Rebuilders Inc.; Ormsby Motors Inc., and Whitey's Towing Inc. in the bid amount.

15. Adopted a resolution approving the City's participation in the State of Illinois STARCOM21 public safety radio network through the State of Illinois' designated vendor, Motorola Solutions, as part of the Illinois Joint Purchasing Program, and authorizing the City Manager to execute the STARCOM21 radio network agreements; and Approving and authorizing the City Manager to execute agreements for the purchase of mobile and portable radios and radio equipment, and tornado siren solution with Motorola Solutions Inc. in the amount of $1,129,686 with a 5% contingency for unforeseen circumstances; and Approving and authorizing the monthly STARCOM21 subscription requirements for the duration of the City's participation of STARCOM21; and Authorizing the City Manager to take any actions necessary to facilitate the migration of the public safety radio system to the StarCom21 radio network. Adopted an Ordinance Amending the 2019/2020 Annual City Budget in the amount of $160,645.30.

17. Adopted a resolution authorizing the City Manager to execute an agreement with the McHenry County Conservation District for improvements to be constructed and maintained along the Prairie Trail in conjunction with the construction of the Crystal Lake Avenue and Main Street Intersection Improvement.

19. Reappointed John Engebretson and appointed Bonita Drew to the Library Board.

16. Bid Award – 2019 Street Resurfacing Program. 

Councilwoman Ferguson moved to award the 2019 Street Resurfacing Program bid to the lowest responsive and responsible bidder, Geske and Sons Inc., in the bid amount of $1,551,018.43, and adopt a resolution authorizing the City Manager to execute a contract with Geske and Sons Inc., allowing for a 10 percent contingency. Councilman Haleblian seconded the motion. Councilman Dawson noted that he liked how close the different bid amounts were. On roll call, all voted yes. Motion passed.

18. Acquisition of Right-of-Way for the Crystal Lake Avenue and Main Street Intersection Improvement. Councilwoman Brady moved to adopt a resolution approving the negotiated sum, authorizing the City Manager to execute any agreement or documents, and authorizing payment to two property owners (95 E. Crystal Lake Avenue and 111 S. Main Street) for right-of-way needed for the Crystal Lake Avenue and Main Street Intersection Improvement. Councilman Haleblian seconded the motion. On roll call, all voted yes. Motion passed.

20. Public Highway At-Grade Crossing Agreements with the Union Pacific Railroad Company for the Crystal Lake Avenue at Main Street Intersection Improvement. 

Councilwoman Brady moved to adopt resolution authorizing the City Manager to execute three Public Highway At-Grade Crossing Agreements with the Union Pacific Railroad Company and provide payment to the Union Pacific Railroad Company in the lump sum amount of $16,800, for right-of-way license fees relating to the improvement of the intersection of Crystal Lake Avenue and Main Street. Councilman Haleblian seconded the motion.

Councilwoman Ferguson stated she had discussed her concerns with the City Manager and Public Works Director Mike Magnuson. She is concerned that this would close off the opportunity/access to move this intersection to Congress Parkway. She indicated if the Council proceeds with approval of the agreements, a single track would still be needed at Crystal Lake Avenue and the Union Pacific would still need to move their rail yard. She said that approval of this agreement does not preclude moving the tracks in future. On roll call, all voted yes. Motion passed.

Councilwoman Brady moved to authorize payment to the Union Pacific Railroad Company in the amount of $57,325 for the widening of crossing surface at AAR/DOT#178799N and relocating

Proceedings of the City Council June 4, 2019 Page 4

one road gate and light assembly at AAR/DOT#176970T relating to the improvement of the intersection of Crystal Lake Avenue and Main Street. Councilman Haleblian seconded the motion. On roll call, all voted yes. Motion passed.

Councilwoman Brady moved to authorize payment to the Illinois Department of Transportation for 10 percent of the project costs for the work at the railroad crossings AAR/DOT #176970T, #178801M, #178799N relating to the improvement of the intersection of Crystal Lake Avenue and Main Street. Councilwoman Ferguson seconded the motion. On roll call, all voted yes. Motion passed.

21. Appropriation of MFT funds for the railroad crossing improvements for the Main Street and Crystal Lake Avenue Intersection Improvements. 

Councilwoman Brady moved to adopt a resolution appropriating $133,105 in MFT funds for the railroad crossing improvements for the Main Street and Crystal Lake Avenue Intersection Improvements. Councilwoman Ferguson seconded the motion. On roll call, all voted yes. Motion passed.

Council Inquiries and Requests. 

Councilman Dawson asked when the City will be spraying for mosquitoes. The City Manager indicated there are funds in the budget this year for treatments, however when those will occur is dependent on trap counts at locations throughout the City.

Mayor Shepley asked what the threshold was to spray. Public Works Director Mike Magnuson stated the threshold is 150. He stated the City coordinates with the contractor and surrounding communities in an effort to make treatments more effective. He explained the City's larvaciding program, where catch basins and standing water are treated, killing larvae. Spraying is not as effective, only killing mosquitoes that are in flight.

Mayor Shepley said the City will be treating for mosquitoes, but the most effective efforts can be made by homeowners in their own yards, such as emptying sources of standing water. Councilwoman Brady also encouraged residents to be proactive.

Adjourn 

There being no further business, Councilwoman Brady moved to adjourn the meeting at 8:07 p.m. Councilman Haleblian seconded the motion. On voice vote, all voted yes. Motion passed.

https://ecode360.com/documents/CR2206/public/495572069.pdf