Alden Hebron School District 19 Board of Education met Dec. 16.
Here is the minutes provided by the board:
President Norton called the regular meeting of the Board of Education of Alden-Hebron Community Consolidated Unit School District #19 to order at 7:00pm.
Roll Call
PRESENT: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith ABSENT: Mr. Winkelman
ALSO PRESENT:
Dr. Debbie Ehlenburg-Superintendent, Tiffany Elswick-ASST. Supt./ES Principal, Tim Hayunga- MS/HS Principal, Cyndie Erckfritz-Transportation, Scott Redden-Maintenance, Ray Stalker, Dave Manning, Patti Peisert-1st Grade, Karen Fallon-Kindergarten, Colleen Geils-Media Specialist
Correspondence
9/25/19 from McHenry County Zoning Board of Appeals: Notice of Public Hearing to be held on 10/17/19 at 1:30pm in Conference Room C at McHenry County Gov’t. Center. Petitioner is requesting the property at 10420 Lange Road to be rezoned from “A-1 Agriculture” to “A-2 Agriculture”.
9/26/19 from Bethany Simpson at SmartProcure: Requesting all District employee/staff contact information. Satisfied on 9/27/19.
10/09/19 from McHenry County Zoning Board of Appeals: Notice of Public Hearing to be held on 10/31/19 at 1:30pm in Conference Room C at McHenry County Gov’t. Center. Petitioner is requesting a conditional use permit for the property at 8313 Stewart Road to allow for a reception facility.
COMMUNICATIONS
Public Comments
Cyndie Erckfritz reported community complaints about taking the circle drive out by the Highschool building
Staff Comments
None
Board Comments
None
Consent Agenda
The following items were reviewed under the Consent Agenda
*A. Approval of October 2, 2019 Regular Meeting Minutes *B. Recap of September 2019 Expenditures
*C. Treasurer’s Report for September 2019
*D. Approval of Current Invoices & Payroll
*E. Personnel Report
Mr. Madsen moved, Mrs. Smith seconded to approve the consent agenda as presented. AYES: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith NAYS: None
ABSENT: Mr. Winkelman
Motion Carried
BUSINESS
ADMINISTRATION
Tiffany Elswick-ES Principal – as presented
Mrs. Elswick let the Board of Education know that she has tried to contact the Hebron Police, but the Chief is currently taking classes and she has been unable to practice the new ID procedure with them and see what their response time might be. Mrs. Elswick noted that they have been working with the Richmond Rotary Club and that they had sent letters to all the families that receive free and/or reduced lunch asking if they would like a new winter coat. With this partnership they were able to give out 55 brand new coats to students’ grades birth to 3 through 12th grade. Mrs. Elswick also noted that Colleen Geils was asked to speak at the 2019 Missouri & Illinois Behavioral Health Conference in St. Louis regarding our service learning project we did last year. The elementary library had their flexible seating fully funded by DonorsChoose.org, which was a little over $1200. Another one of the elementary staff members, Maggie Bradley was asked to attend a conference about civic minded students. This was almost fully funded by the FLAG Foundation (Foundation for Liberty and American Greatness) where she worked on social studies curriculum with teachers from all over the United States.
Mr. Tim Hayunga-MS/HS Principal – as presented
Mr. Hayunga noted that for another year Alden-Hebron High School was recognized in US News and World Report as a “Best High School”. Mr. Hayunga noted how well the college and career fair went with approximately 40 vendors, and would like to continue doing this for their students. Mr. Hayunga reviewed and explained middle school IReady data. Mr. Hayunga reviewed and explained high school MAP data.
Dr. Debbie Ehlenburg – Superintendent – as presented
Dr. Ehlenburg shared an annual board calendar and ask if it would be helpful to the board to have something like this. Board members said yes. Dr. Ehlenburg reviewed the district/board goal setting process that took place this year. Dr. Ehlenburg suggested we should table the communication with community until we go through the process with Jill next week. Dr. Ehlenburg discussed posting of the reports/committee meeting minutes/non-confidential board packet information online. Dr. Ehlenburg also gave an update on the vandalism that took place to staff vehicles in the MS/HS parking lot; letting the Board know that the police and insurance have been called. Insurance will be responsible for some of the cost and some others will be responsible for another portion of the costs.
Mrs. Johnson moved, Mr. Madsen seconded to approve the annual board calendar as presented.
AYES: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith
NAYS: None
ABSENT: Mr. Winkelman Motion Carried
Mrs. Johnson moved, Mr. Berg seconded to approve the goal setting process as presented.
AYES: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith
NAYS: None
ABSENT: Mr. Winkelman
Motion Carried
Tabled Communication with Community
Mrs. Johnson moved, Mrs. Smith seconded to approve the posting of reports/committee meeting minutes/non-confidential board packet information on the website as presented.
AYES: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith
NAYS: None
ABSENT: Mr. Winkelman Motion Carried
The Board directed Dr. Ehlenburg to add Future Agenda Items on each Board agenda before the second Communications line.
VILLAGE
Mr. Norton stated that the first meeting of the month was cancelled. Mrs. Smith will attend the October meeting.
FINANCE
Dr. Ehlenburg stated that this is one of the best audits we have received. One area of concern shared with the board is with activity accounts. Dr. Ehlenburg will work with the auditors to comply with the new law regarding student activity accounts. Dr. Ehlenburg stated that the audit will be posted on the website on Thursday.
Mrs. Smith moved, Mr. Madsen, seconded to accept the FY19 Audit as presented.
AYES: Mr. Norton, Mrs. Combs, Mr. Madsen, Mrs. Johnson, Mr. Berg, Mrs. Smith
NAYS: None
ABSENT: Mr. Winkelman
Motion Carried
Dr. Ehlenburg reviewed Mrs. Syens memo to the board regarding the levy. She informed the board that that the assessors office is waiting for Alden’s assessor to get everything in and that the district should have more information at the November meeting. Dr. Ehlenburg stated that she cannot see a reason why we asked for anything over the 5%. Mrs. Johnson requested a historical record of the levy request.
PHYSICAL STRUCTURES/MAINTENANCE
Dr. Ehlenburg shared Beck Excavating and Concrete has begun the project for ES teacher parking area expansion and removal and filling in of the MS/HS circle drive area. Additional parking and visitor parking signs will be posted when the project is complete. Mrs. Johnson inquired about the project timeline and requested communication to the public regarding the project.
TRANSPORTATION
Mrs. Erckfritz stated that everything is going well. After much thought she would like to table Edulog GPS bus locator system since a non-increasing price could not be confirmed.
COMMUNICATIONS
Public Comments: None
Staff Comments
Mrs. Elswick praised Mr. Hayunga and Davina for putting on an amazing college and career fair.
Board Comments
Mr. Berg mentioned that it would be a good idea for us to invite the village and township supervisors to our community meetings. Mrs. Johnson said liked the intent of that, and that we should do that after this first meeting with Jill. Mr. Norton asked if we had a total for the amount of money donated. Mr. Hayunga stated that we did not have a total yet.
Adjournment
Mrs. Smith moved, Mr. Madsen seconded to adjourn the meeting at 8:07 pm. Motion carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/526432/10-16-19_minutes.pdf
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