McHenry Times

City of Harvard Events Committee met July 21.

Here is the minutes provided by the committee:

Chairman Evers called the meeting to order at 5:30 pm. Committee members present: Laura Evers, Raul Meza, Scott Logan, Lori Moller, Sonia Hernandez, Francine Sinderson and Katie Sumano. Member Derek Malinowski was absent. Also present was Mayor Kelly.

PUBLIC COMMENT

None

MINUTES - APPROVED

A motion was made by Scott Logan, seconded by Raul Meza to approve the Events Committee Meeting Minutes of June 16, 2020, as presented. All ayes. Motion carried.

TREASURER’S REPORT

Treasurer Logan reviewed the Treasurer’s Report and inquired about the monthly fee for the Balloon Fest Website. After discussion, the consensus was to let the Balloon Fest website lapse. A motion was made by Scott Logan, seconded by Lori Moller to accept the report as presented. All ayes. Motion carried.

CORRESPONDENCE

None

BEAUTIFICATION OF HARVARD PHOTO CONTEST

Raul updated the Commttee on the status of the yard and garden photo contests. There were about 20 overall entries. Raul submitted his votes to Derek for each of the contests and thought they would be able to announce the winners within a week or so. They haven’t determined the value of 1st, 2nd and 3rd place winners but prizes will be gift certificates to local businesses. So far, $250 has been committed from the Events Committee as well as donations from Raul and Alderman Opper. The consensus was that it wouldn’t be necessary to hold funds in reserve for next year and that it should be fairly easy to get sponsors for the contest next year. Francine related she heard a couple complaints from the Harvard Garden Club that we didn’t include them. The Committee discussed partnering with the Garden Club next year and have them take it over the following year. Raul and Derek will do another video announcing the winners and Raul will reach out to one of the members to promote the Garden Club at the same time. Mayor Kelly recommended posting something on Facebook in the next couple days that the winners will be announced soon.

CHRISTMAS IN HARVARD

• Activities that could move forward: Christmas Tree Decorating Project and Coloring Contest. The Coloring Contest pictures could be posted on the website with printed copies available at City Hall and perhaps Brown Bear Daycare. Women for Harvard would like to move forward with Visit with Santa, if allowed, at Starline. Sonia will try and have a report for next month.

• Cancelled activities: Breakfast with Mrs. Claus, Craft Show, Kids Crafts, Entertainment, Parade, Raffle, Refreshments.

• The Committee discussed bringing back the holiday decorating contest, one for residents and one for businesses that could be done virtually. Francine volunteered to chair the subcommittee and Katie volunteered to assist.

• Laura felt we should scale back both advertising (Raul/Derek) and sponsorship (Laura). Each subcommittee was asked to bring back the cost for their event at the next meeting.

• The Committee discussed asking Derek and Jackie to redo the Christmas in Harvard Poster.

NEW BUSINESS/OTHER EVENTS

Super Hero Mother-Son Dance 2021 (Katie)

No report.

Fourth of July 2021 (Scott)

Scott feels confident that we will be able to hold the event in 2021, even if there are restrictions in place.

EVENTS COMMITTEE CHAIRMAN’S REPORT

Laura related a conversation with Aaron Kinney, Piscasaw Farms, about having a day at the farm type activity next fall that could be held in conjunction with the Food Truck Feastival. Aaron would be willing to coordinate and thought he could get the farmers to pay for the buses that would go to area farms. Laura will ask Aaron to attend an upcoming meeting.

MAYOR’S REPORT

No report.

UPCOMING MEETING DATE

The next regular meeting is August 18, 2020, at 5:30 pm.

At 5:58 pm, a motion was made by Scott Logan, seconded by Francine Sinderson to adjourn the meeting. All ayes. Motion carried.

https://www.cityofharvard.org/sites/default/files/fileattachments/events_committee/meeting/12721/minutesevents2020-07-21.pdf