Village of Fox River Grove Special Events Committee met Sept. 13.
Here are the minutes provided by the commission:
I. CALL TO ORDER
Meeting called to order at 7:05 PM by Jamie Dimmick
II. ROLL CALL
Members Present: Jamie Dimmick, Erin Jonas, Vesela Nikay, Lisa Smith
Members Not Present: Nicole Kole
Others:
III. PUBLIC COMMENT
NONE
IV. MOTION TO APPROVE MINUTES
A MOTION was made by Jamie Dimmick to approve minutes from August 9, 2023. MOTION seconded by Erin Jonas. All in favor. MOTION carried.
V. FALL FUN (OCTOBER 21ST)
A. New confirmed vendors as of 9/13/23: Kelsey Road House; Vesela Nikay New York Life; The Den Fitness; Play & Grow Occupational Therapy; Cub Scout Pack 357; Girl Scouts Cary-Grove Service Unit; Friends of the Library; Senior Services Associates; Paul Shifferer, Edward Jones; Culver's, Lint Pros/Mosquito Pros.
B. Confirmed Food Vendors as of 9/13/23: Cugini's Pizza Truck; Mar's Homemade Caramel Corn; Tillie's Freeze Dried Candy; Ice Cream Paradise, INC.
C. Rika Face Painting - Lisa to ask for invoice.
D. Lisa will handle reserving the 200 pumpkins, 15 hay bales, and 10 corn stalks from the Facebook Farmer used in 2022 - price tripled and will request a lower price.
E. Vesela confirmed with Chamber about having Miss Cary-Grove attend the event who will handle the pumpkin decorating station from 2-4:30pm.
F. Jamie will continue to post advertisements on social media to seek vendor participants.
G. Vesela continues to share the participation letter with the Chamber of Commerce seeking businesses to participate.
H. Committee members to update the shared Google spreadsheet to keep track of requests made to local organizations and businesses.
VI. PUMPKIN DECORATING CONTEST
A. Pumpkin Decorating Contest will run October 20 until November 1st. Winners announced on November 10th.
B. Jamie to ask the Police Department and Village Admin team to be judges again. Entrants' photos will be loaded into a Google Form, Facebook is not required for judging.
C. SEC team to think about the prizes to provide.
D. Jamie will create event and post on social media.
VII. HALLOWEEN HOUSE DECORATING CONTEST
A. Halloween House Decorating Contest will run October 20 until November 1st. Winners announced on November 10th.
B. Jamie will ask the Public Works Department to be judges again. Entrants' photos will be loaded into a Google Form, Facebook is not required for judging.
C. SEC team to think about the prizes to provide.
D. Jamie will create event and post on social media.
VIII. TREE LIGHTING 2023 (December 1st)
A. Jamie will create and share the shared Google doc for Tree Lighting 2023. B. Event time 5:30pm-7pm.
C. Start event with Santa and Mrs. Claus' arrival at 5:30pm.
D. Contact Mayor Marc to see if he is available to light the tree at 5:30pm.
E. Santa and Mrs. Claus pictures from 5:45pm-7pm in the ATRD Tent.
F. Library Caroling time - Jamie will check with Elaina on start time.
G. Jamie will contact Brother's BBQ food truck.
H. Ask local organizations to have games or activities in the Metra lot.
a. Holiday Card making for the Seniors
IX. HOLIDAY HOUSE DECORATING CONTEST
A. Holiday House Decorating Contest will run December 1st until January 1st. Winners announced on January 10th.
B. Jamie will ask the Fire Department to be judges again. Entrants' photos will be loaded into a Google Form, Facebook is not required for judging.
C. SEC team to think about the prizes to provide.
D. Jamie will create event and post on social media.
X. OTHER BUSINESS
A. Two (2) $25.00 each dry-cleaning vouchers were donated to the Fireworks from Four Seasons Cleaning, a local FRG company. They cannot be deposited as a monetary donation, so the SEC will use them as prizes for upcoming contests.
XI. ADJOURNMENT
A. MOTION was made by Jamie Dimmick to adjourn the meeting at 7:43 PM. MOTION and seconded by Vesela Nikay. All in favor. MOTION was carried. NEXT MEETING: Wednesday, October 13, 2023.
https://cms5.revize.com/revize/foxrivergrove/Special%20Events%20Committee%20Minutes%209-13-2023.pdf
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