McHenry Times

City of Harvard City Council met Aug. 26

Here is the agenda provided by the council:

1. Call meeting to order

2. Roll Call

Verify Quorum is present. Five (5) members must be physically present to achieve quorum.

3. Authorization for City Council Member to Attend Meeting Electronically Pursuant to Section 2.05.H – Electronic Attendance at Meetings Rule

4. Public Comment

The public is invited to make an issue-oriented comment on any matter of public concern not otherwise on the agenda. Individuals wishing to address the City Council are invited to come forward to the podium and be recognized by the Mayor; provide their name and address for purposes of the record, if willing to do so. Public comment is restricted to no longer than 3 minutes in duration. Interrogation of the City staff, Mayor or City Council will not be allowed at this time, nor will any comment from the Council. Personal invectives against City staff or elected officials are not permitted.

5. Consent Agenda

Items under the Consent Agenda are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless a Council Member or member of the public requests that an item be removed from the consent agenda for separate action.

Motion to approve the Consent Agenda as presented:

a. Regular City Council Meeting Minutes of July 22, 2025

b. Community & Economic Development Committee Meeting of June 12, 2025

c. Planning & Zoning Commission Meeting Minutes of August 5, 2025

d. Proclamation National Preparedness Month – September 2025

e. Proclamation National Payroll Week – First Full Week in September

f. Halloween Trick-or-Treat Hours Thursday, October 31, 2025, from 4-8 pm

6. Individual Action Consent Agenda Items

• City Council Action on any item removed from the consent agenda.

7. MGT Presentation

8. Harvard Downtown Business Alliance - Harvard Farmer’s Market

• “Motion to approve the request of the use of the sidewalks located on the east side of Ayer St. from Front St. north to Diggins (5 Corners) for the Harvard Farmer’s Market on September 13, 2025 from 9:00 am – 2:00 pm.”

9. Request for Event Activity Approval: Los Jalapeño Brothers Restaurant, September 13, 2025

• “Motion to approve the use of a mechanical bull in the designated parking spaces in front of Los Jalapeño Brothers Restaurant for the event on September 13, 2025, from 5:00 PM to 8:00 PM, pending proof of insurance.” 

10. Payment of Bills

• “Motion to approve payment of the bills in the amount of $506,686.39.”

11. 2025 Patching Program - Resolution for Maintenance Under the Illinois Highway Code

• “Motion to approve the IDOT Motor Fuel Tax (MFT) Resolution and estimated maintenance costs for the 2025 Patching Program—along with any updates or changes—totaling $250,000, and to allow the City Administrator to sign all required documents, including a contract with the lowest qualified bidder.”

12. Tree Board Recommendation – ComEd Green Regions Grant

• Recommendation: “Motion to approve the ComEd Green Region Grant Resolution.”

13. Planning & Zoning Commission Recommendation

• Recommendation: “Motion to approve the Conditional Use Permit for the addition of two residential units above the existing commercial use at 708 W. Brink St. Harvard, IL 60033, subject to the condition that all proposed residential spaces be brought into full compliance with all applicable building codes and permitting requirements prior to occupancy.”

14. Planning & Zoning Recommendation

• Recommendation: “Motion to approve the Conditional Use Permit for the operation of a Reception/Banquet Facility (event space) at 201 & 205 W. Front St. Harvard, IL 60033.”

15. Aquatic Center Leak Detection

• “Motion to authorize staff to proceed with contracting the lowest proposed leak detection service not to exceed $40,000.”

16. Discussion/Action on Parks & Recreation Survey

• Recommendation: “Motion to approve the distribution of the Parks & Recreation Survey.”

17. Discussion/Action to extend the Holcim Tolling Agreement

• Recommendation: “Motion to approve the Holcim Tolling Agreement until January 8, 2026.”

18. Strategic Vision Review

19. Staff Monthly Reports

• The City Council has the opportunity to ask staff questions regarding monthly staff reports.

20. Committee Reports

21. Treasurer’s Report

22. Attorney’s Report

23. Administrator’s Report

24. Clerk’s Report

25. Mayor’s Report

26. Closed Session To Discuss Probable or Imminent Litigation Pursuant to Section 2(c)(11)

27. Motion to Come Back into Open Session

28. Action from Closed Session Discussion

29. Adjournment

https://www.cityofharvard.org/media/26486