McHenry Times

City of Harvard Events Committee will meet on July 18.

Here is the agenda as provided by the committee:

1. Roll Call

2. Public Comment

3. Approve Minutes May 16, 2017

4. Treasurer’s Report

5. Events Committee Membership

a) Appoint Laura Evers

b) Appoint Tina Viray

6. Rabbit Show Review/Comments

7. Kathleen Felice/Harvard Farmers Market

8. Harvard Balloon Fest September 1-3, 2017

a) ATM Services

b) Budget

i) Add expense line item for parking/grounds

ii) Add expense line item for parking/direction related signage

iii) Add expense line item for alcohol

iv) Add expense line item for General Facebook Advertising

v) Increase Entertainment expense line item from $20,000 to $22,400 to cover expense for tent

rental from Ralph’s General Rent-Inc in amount of $3,208.75

vi) Increase light tower expense line item from $4,000 to $6,600 to cover rental of light towers,

generators and balloon light towers

c) Credit Cards - Should we accept credit cards on the grounds using PayPal

d) Flyer - map of festival grounds to include traffic flow on how to exit the festival/Harvard

e) Governor’s Home Town Award - Application due August 1st

f) Home City Ice Quote

g) Inflatables/Extreme Rides - Should we consider ride tickets in addition to wristbands

h) Press Credentials

i) Rain Insurance Quote

j) RFP’s Transportation Services

k) Waterford Balloon Fest July 22nd

l) Website/Randy Donaldson needs input from subcommittees about pertinent info for website.

o) Subcommittee Reports

i) Advertising/Publicity (Tammy)

 McHenry County Living Proposal

ii) Beer Tent (Scott)

 Consider opening Beer Tent for 5K/10K

iii) Entertainment/Music (Roger)

iv) Food Vendors (Tammy/Lori)

v) Grounds (Mark/Roger/Mike/Bryce)

 Consider appointing Camping Chairman

 Camping update

vi) Marketing/Promo Items (Janet)

vii) Parking (Sheila/Steve)

 Parking Fees in morning hours

viii)Photo Contest (Nancy Shepherd)

ix) Run With Balloons 5K Run & Walk/10K Run (Lori, Tom & Laura)

x) Stateline Events Open Market Craft/Vendor & Business Expo (Stacy Moore)

xi) Sponsorship (Lori)

 VIP Wristbands for Sponsors

xii) Volunteers (Janet)

xiii)Lake Geneva Balloon Co. (John Trione)

xiv) Balloon Fest Chairman Report

9. Meetings August 1, 8, 15, 29 as needed

10. Partner in Fall Festival/Parking

11. Other Events

12. Adjournment

http://www.cityofharvard.org/documents/AgendaEvents2017-07-18.pdf