McHenry Times

Village of Richmond Board of Trustees met May 3.

Here is the minutes provided by the Board:

Village President Craig Kunz called the May 3, 2018 Board Meeting to order at 7:00 pm, 5600 Hunter Drive, Richmond, Illinois.

Everyone in attendance rose for the Pledge of Allegiance.

Roll Call:

Present: Village President Craig Kunz, Trustees: Dennis Bardy, Robert Elliott, TJ Fulmer and Ramsin Wardanian.

Absent: Trustees David Nelson and Frank Peiler.

Others Present: Police Chief Ciro Cetrangolo, Interim Superintendent of Public Works Bill Price, Village Attorney David McArdle and Village Clerk Karla L. Thomas.

Announcements: President Kunz announced that the Spring Leaf Vacuuming will take place on Friday, May 25th by Prairieland Disposal.

President Kunz also announced that 1-year ago tomorrow he was sworn into office. On May 1st the Village received a letter confirming that the Village was approved to receive the hardship loan restructuring for the IEPA WWTP loan. As a result of these efforts, the Village’s semi-annual payment will be $189,516 or $380,000 annually vs. the original annual loan payment of $814,000. The final step in the process will be the adoption of an Ordinance, which will be presented at the next Board meeting.

Unfinished Business: None.

Public Comments: None.

Consent Agenda: The Board reviewed the items on the consent agenda.

a. Approval of Regular Board Minutes for April 19, 2018

b. Authorization to Expend Funds for Warrant Fiscal Year 18/19.01.01 in the amount not to exceed $200,000.00

c. Approve Authorization for the Police Chief to expend items (within budget):

• $62,000.00 for Police Dispatching Services

• $44,000.00 for (1) Police Vehicle

• $10,000.00 for Police Radios

d. Approve Authorization for the Village Clerk to expend items (within budget):

• $9,700.00 for Welcome Sign Materials/Installation

• $8,000.00 for Asyst Software/Support

• $5,000.00 for Nixle Fees

Trustee Fulmer moved, seconded by Trustee Bardy to approve the consent agenda, approving the Regular Board minutes for April 19, 2018, authorization to expend funds for Warrant Fiscal Year 18/19.01.01 in the amount of $141,115.17 and approve authorization for the Police Chief and Village Clerk to expend items within their budgets, but over their purchasing limits as presented. Roll Call: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

New Business: Jerry McCoy with Lucky Girl, LLC Series Crossroads Richmond presented concept plans for a proposed restaurant/bar at 5511 Hwy. 12, Richmond on 6.8 acres. He explained that the proposed plan would be in three phases with a Family Friendly Restaurant/Bar in Phase 1. Selling of beer and wine would be marketed to promote what the (WASP) Women Air Force Service Pilots accomplished during World War II. It was noted that it will not be a Sports Bar, Tilted Kilt or Hooters type of venue. Mr. McCoy reported that there would be a video gaming room within the establishment. Phase II would be a wine tasting room and Phase III is still being discussed. President Kunz announced that the Board was not voting on the concept plans and explained to Mr. McCoy that he would need to comply with the codes and ordinances when submitting plans.

The Board reviewed the liquor application requesting a Class “A” and “A-1” licenses for Lucky Girl, LLC Series Crossroads Richmond. President Kunz reported that the final background check for Mr. McCoy has not been received and the other partner still needs to go through the fingerprinting and background check; therefore, the granting of the licenses would be conditional upon the results of both background checks. Attorney McArdle suggested adding additional conditions to the issuance of the liquor licenses to include both State Liquor License and Video gaming permit.

Trustee Wardanian moved, seconded by Trustee Fulmer to approve the issuance of a Class A and A-1 Liquor License to Lucky Girl, LLC Series Crossroads Richmond conditional with approved background checks for both partners, State Liquor License and Video gaming Permits. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

Jason Vohs, the Village’s Class 2 Water Operator, discussed the installation of (2) fire hydrants and rigid pipe for a temporary fix for the watermain break at the Nippersink Creek. Mr. Vohs explained the IEPA requirements for the fix. He reported that he attempted to contact IDOT and is waiting for a return call. The Board requested that Int. Supt. of PW Bill Price get prices for new wells.

Trustee Fulmer moved, seconded by Trustee Bardy to approve the waiving of public bidding, installation of (2) fire hydrants and purchase of rigid pipe from Canyon Contracting in the amount not to exceed $35,000.00. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

President Kunz reported that Panino’s Seafood House & Bar located at 5628 Broadway has requested Class “B” and “B-2” liquor licenses.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve the issuance of a Class B and B-2 Liquor Licenses to Panino’s Seafood House & Bar as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

President Kunz reported that Paisano’s on Broadway located at 5614 Broadway has requesting a Class “B-2” Liquor License. He noted that it would be used for a bench outside with stanchions.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve the issuance of a Class B-2 Liquor License to Paisano’s on Broadway as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

President Kunz presented his appointments for Fiscal Year 2019.

Trustee Wardanian moved, seconded by Trustee Bardy to approve the President’s appointments for Fiscal Year 2019 as presented. Roll Call: Ayes: Bardy, Elliott, Fulmer And Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

President Kunz reviewed the George Roach & Associates (GRA) Financial Consulting Letter of Understanding for Fiscal Year 2019 in the amount not to exceed $5,000.00. He noted that there was no increase in the fee. President Kunz also reviewed the George Roach & Associates (GRA) Auditing Letter of Understanding for Fiscal Year ending 4/30/2018 in the amount not to exceed $16,500.00. He noted that this is the 2nd year of a 3-year contract previously approved in December 2016 and reflects a $500.00 increase.

Trustee Wardanian moved, seconded by Trustee Bardy to approve and authorize the Village President to sign the George Roach & Associates Financial Consulting Letter of Understanding for Fiscal Year 2019 in the amount of $5,000.00 and the George Roach & Associates Auditing Letter of Understanding for Fiscal Year ending 4/30/2018 in the amount of $16,500.00 as presented. Roll Call: Ayes: Bardy, Elliott, Fulmer And Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried.

President Kunz presented Proclamation#2018-01; proclaiming May 6-12, 2018 Municipal Clerks Week. He thanked the Village Clerk for her work in the last year.

President Kunz presented Ordinance#2018-05; An Ordinance Amending the Richmond Municipal Code to Add Chapter 36, Garbage, Refuse, Recycling & Yard Waste. He noted that the ordinance would mandate that all residential properties including apartments and condominiums would have to use the Village contracted vendor.

Trustee Wardanian moved, seconded by Trustee Fulmer to approve Ordinance#2018-05; An Ordinance Amending the Richmond Municipal Code to Add Chapter 36, Garbage, Refuse, Recycling and Yard Waste as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. The motion carried

Committee/Department Reports:

Finance: Trustee Wardanian reported that the Finance Committee met to discuss the fire hydrant and permanent fix of the watermain. Additionally, they have invited Joyce McArdle to their next meeting to discuss economic development and possibly using her services.

Community Development: Trustee Elliott reported that the committee met with Event Coordinator Goebel to discuss the status of plans for Richmond’s Night Out/Bicentennial Event. He reported that they would be meeting with her every two weeks. Additionally, the committee will be supporting the American Legion’s Memorial Day Event on May 28th by providing donuts and coffee at Memorial Hall, as well as having a choir and dancers perform. Trustee Elliott thanked everyone for attending the Richmond Retro Night event. He thanked Kristen Murphy and Jen Ezop for all their help. President Kunz thanked Trustee Elliott for his active participation in establishing the event.

Police: The Chief distributed the monthly report for April 2018. He reported that due to the weather the night before, the Village Office and Police Department saw an increase in solicitor questions and issues. He thanked Jen Ezop for getting the E-blast information out and Kristen Murphy for preparing solicitor signs. The Chief reported that he had also sent out a Nixle alert.

Public Works: None.

Engineering: None.

Village Clerk: Clerk Thomas announced that a Public Hearing will be taking place on Wednesday, May 9th at 10:00 am regarding a petition by John and Julie Ennis requesting variances to allow for a third detached accessory structure and to exceed the 20 feet maximum structural height requirement mandated by the Unified Development Ordinance to 27 feet.

President’s Comments: President Kunz announced that new Purchasing Guidelines for Departments have been increased as follows: Administration limit from $1,500.00 to $3,000.00, the Police limit from $5,000.00 to $6,000.00 and the Public Works limit from $10,000.00 to $12,000.00.The Community Development Committee limit of $1,000.00 would remain the same. Additionally a Purchase Order system has been established for material and supplies over $4,000.00.

President Kunz thanked Jen Ezop and Kristen Murphy for getting the flyer for Utility Bill Direct Pay Program out with the water/sewer billing. The program will be implemented next quarter.

President Kunz stated that tomorrow would represent his 365th day in office, that the Village Staff and Board have accomplished a lot of projects and implemented new events. He thanked everyone.

Trustee Comments: None.

Closed Session: President Kunz announced that the Board needed to convene into closed session for the purposes of Litigation (5 ILCS 120/2(c)(11)), Personnel- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2/(c)(1)) and Real Estate-Setting Price for Sale/Lease of Municipal Property (5 ILCS 120/2(c)(6)).

Trustee Wardanian moved, seconded by Trustee Bardy to convene into closed session for the purposes of Litigation (5 ILCS 120/2(c)(11), Personnel-The appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) and Real Estate-Setting Price for Sale/Lease of Municipal Property (5 ILCS 120/2(c)(6)). Roll Call Vote: Ayes: Bardy, Elliott, Fulmer and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. Motion carried. The Board adjourned into closed session at 8:43 pm.

Trustee Bardy moved, seconded by Trustee Wardanian to reconvene from closed session. Roll Call Vote: Ayes: Bardy, Elliott, FulmeR and Wardanian. Nays: None. Absent: Nelson and Peiler. Abstain: None. Motion carried. The Board reconvened at 9:30 PM with all members present as the original roll call.

Action Resulting From Closed Session: None.

With no further business, Trustee Wardanian moved to adjourn the May 3, 2018 Regular Board Meeting, seconded by Trustee Bardy. The motion was approved by voice vote.

Meeting adjourned at 9:30 pm.

http://richmond-il.com/pdf/residents-minutes/05-03-2018_Board_Minutes.pdf