McHenry Times

Village of Richmond Board of Trustees met April 19.

Here is the minutes provided by the Board:

Village President Craig Kunz called the April 19, 2018 Board Meeting to order at 7:00 PM, 5600 Hunter Drive, Richmond, Illinois.

Everyone in attendance rose for the Pledge of Allegiance.

Roll Call:

Present: Village President Craig Kunz, Trustees: Dennis Bardy, Robert Elliott, TJ Fulmer, Frank Peiler and Ramsin Wardanian.

Absent: Trustee David Nelson.

Others Present: Police Chief Ciro Cetrangolo, Interim Superintendent of Public Works Bill Price, Village Attorney Brad Stewart and Village Clerk Karla L. Thomas.

Announcements: President Kunz announced that the McHenry County Council of Governments April 25th meeting will take place at Crandall’s in Hebron.

Unfinished Business: President Kunz and the Board reviewed two emails provided by Village Engineer Murphy regarding pricing in phases of water redundancy. The installation of two fire hydrants was considered essential and further investigation of options investigated. President Kunz noted that 5-months has passed and no progress has been made.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve installation of two fire hydrants and continue to investigate further options regarding water redundancy. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

The Board gave its consent to permit the oaths of office to be administered to Police Personnel by the Village Clerk. The Board congratulated and welcomed the new Police Officers to the Village.

Public Comments: None.

Consent Agenda: The Board reviewed the items on the consent agenda.

a. Approval of Regular Board Minutes for April 5, 2018

b. Authorization to Expend Funds for Warrant Fiscal Year 2017/18.12.02 in the amount not to exceed $200,000.00

Trustee Bardy moved, seconded by Trustee Fulmer to approve the consent agenda, approving the Regular Board minutes for April 5, 2018 and authorization to expend funds for Warrant Fiscal Year 2017/18.12.02 in the amount of $46,542.54 as presented. Roll Call: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

New Business: Trustee Elliott presented the Community Development Committee’s (CDC) recommendation of the exterior appearance review for Richmond Brathaus located at 10310 Main Street. The Board reviewed documentation submitted for the exterior appearance review and additional paperwork provided by the owners after meeting with the CDC. It was noted that the sidewalk on Rte. 12 is in IDOT right-of-way and any structures placed on the sidewalk is between the owners of the business and IDOT. The replacement of lower existing windows on the Rte. 12 side of the building with multi-panel retractable windows was proposed.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve the replacement of lower existing windows on the Rte. 12 side of the building with multi-panel retractable windows for Richmond Brathaus as presented. Roll Call Vote: Ayes: Bardy, Fulmer, Peiler and Wardanian. Nays: Elliott. Absent: Nelson. Abstain: None. The motion carried.

President Kunz thanked the Finance Committee for their time and work on the budget. Trustee Wardanian thanked the Department Heads and Administrative Staff for their assistance during the budget process. Trustee Wardanian reported that the budget is balanced with approximately $270,000.00 of flexibility. President Kunz reported that the Village levied flat, revamped the salary structure for the Police Department and this is the 5th year with no water/sewer increase. President Kunz noted that the Richmond Bypass now renamed Richmond Area Mobility Study (RAMS) will no longer be led or funded by the Village and he will direct the Village Engineering firm to contact all agencies involved of the Village’s termination of expenditures for the Richmond Bypass/RAMS. Additionally, the Village has applied for Hardship Restructuring of the IEPA WWTP loan, which if granted will lower the interest rate and extend the term for 20 years. Principal and interest of $370,000.00 for the IEPA loan is included in this FY budget.

Trustee Wardanian moved, seconded by Trustee Peiler to approve the Village of Richmond Fiscal Year 2019 budget as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

The Village of Richmond’s Regular Meeting Dates for Fiscal Year 2019 were reviewed by the Board. It was noted that there were no holiday conflicts.

Trustee Wardanian moved, seconded by Trustee Bardy to approve the Regular Meeting Dates for Fiscal Year 2019 as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

President Kunz explained that the Board has annually approved the waiver of fees for the AA Group to use Memorial Hall every Tuesday evening for the last 4 years. It was noted that there have been no problems with this group.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve the waiver of fees for the AA Group to use Memorial Hall every Tuesday evening for Fiscal Year 2019 as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

Int. Supt. Price explained the proposal provided by Upland Construction in the amount of $19,400.00 for the replacement of the sidewalk and ramp at Memorial Hall. Int. Supt. Price confirmed that the expenditure is in the FY 2018 budget. Work is expected to begin next Thursday/Friday, weather permitting.

Trustee Wardanian moved, seconded by Trustee Fulmer to approve the proposal provided by Upland Construction for replacement of the sidewalk and ramp at Memorial Hall not to exceed $19,400.00 as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian.Nays: None. Absent: Nelson. Abstain: None. The motion carried.

Int. Supt. Price explained the use of pontoon aerators. A proposal was provided by Fluence USA for the purchase of two Tornado Aerators with 4-float system for the Wastewater Treatment Plant. Int. Supt Price confirmed that the expenditure is in the FY 2018 budget and the parts will be ordered tomorrow.

Trustee Wardanian moved, seconded by Trustee Bardy to approve the proposal provided by Fluence USA for the purchase of two Tornado Aerators with 4-float system not to exceed $21,000.00 as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

Int. Supt. Price presented information to the Board regarding the overhaul of the UV Lighting System at the Wastewater Treatment Plant. Lights/components and possible pump replacement would be purchased from Trojan UV. Public Works staff will perform labor and electrical work will be performed by a licensed electrical contractor for the motor/hydraulic pump work. President Kunz noted that this work needs to be completed by May 1, 2018.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve the overhaul of the UV Lighting System at the WWTP by various vendors not to exceed $24,500.00 as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried.

President Kunz presented Ordinance#2018-04; An Ordinance Amending the Village of Richmond 2014 Personnel Policy & Procedures Manual with an Attendance Policy attached. He reported that the policy was created per a request from the Union. The Village President or his designee will be responsible for monitoring the policy and the Village President will review the policy with all employees.

Trustee Fulmer moved, seconded by Trustee Wardanian to approve Ordinance#2018-04; An Ordinance Amending the Village of Richmond 2014 Personnel Policy & Procedures Manual as presented. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. The motion carried

Committee/Department Reports:

Finance: None.

Community Development: Trustee Elliott reported that the committee finalized plans for the April 21st “Richmond Retro Night” event and thanked the Administrative Staff for their assistance. The committee also discussed the plan for installation of the Richmond Welcome signs. Trustee Peiler distributed photographs taken of the Rte. 173 westbound proposed relocation of the Welcome Sign and it was determined that it should not be relocated due to the overabundance of signage in that area. Trustee Peiler reported issues with the location of the Rte. 31/ Rte. 12 Welcome Sign and inquired into using the existing organization sign located just north of Hill Rd. President Kunz requested that the committee follow up with the organizations and report back to the Board at the May 3rd meeting.

Police: None.

Public Works: None.

Engineering: None.

Village Clerk: Clerk Thomas announced that a new Public Act#100-0585 regarding Small Wireless Facilities goes into effect June 1, 2018 and requested the Board’s consent to have the Village Attorney review and prepare an Ordinance to amend both the Village’s Municipal Code and Unified Development Ordinance for compliance. Attorney Stewart explained the new law. There was a consensus of the Board.

President’s Comments: None.

Trustee Comments: Trustee Bardy noted that fire hydrants need to be installed promptly and a long-range plan should be established for further water redundancy. He suggested that the Finance Committee address this matter. Trustee Wardanian suggested that the Village Engineer and Contractors come before the Finance Committee to discuss.

Trustee Elliott reported that the Village will assist the American Legion with the Memorial Day celebration at Memorial Hall.

Closed Session: President Kunz announced that the Board needed to convene into closed session for the purpose of Personnel- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2/(c)(1)).

Trustee Fulmer moved, seconded by Trustee Wardanian to convene into closed session for the purpose of Personnel-The appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)). Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler and Wardanian. Nays: None. Absent: Nelson. Abstain: None. Motion carried. The Board adjourned into closed session at 8:00 PM.

Trustee Fulmer moved, seconded by Trustee Bardy to leave and reconvene from closed session. Roll Call Vote: Ayes: Bardy, Elliott, Fulmer, Peiler, and Wardanian. Nays: None. Absent: Nelson. Abstain: None. Motion carried. The Board reconvened at 8:19 PM with all members present as the original roll call.

Action Resulting From Closed Session: None.

With no further business, Trustee Peiler moved to adjourn the April 19, 2018 Regular Board Meeting, seconded by Trustee Bardy. The motion was approved by voice vote.

Meeting adjourned at 8:19 pm.

http://richmond-il.com/pdf/residents-minutes/04-19-2018_Board_Minutes.pdf