McHenry Times

McHenry County Mental Health Board met Dec. 17.

Here is the agenda minutes by the board:

Board Members present: Mike Baber, Rachel Boldman, Tracy Champion (5:07 p.m.), Cathy Ferguson, Sam Melei, Connee Meschini, Dawn Pruchniak, Sarah Wilson, Paula Yensen

Board Members absent: None

Others present: Scott Block, Terry Braune, Jane Wacker, Pat Peterson and other interested parties

1. CALL TO ORDER - Connee Meschini called the meeting to order at 5:00 p.m. Roll Call was taken.

2. PUBLIC COMMENT

Debbie Dillon – AID, a Certified Recovery Support Specialist (CRSS) thanked the Board for their support. She provided statistics for services provided. AID recently closed their Woodstock office in search of larger area facilities.

3. APPROVAL OF MINUTES - FOR ACTION

Dawn Pruchniak motioned to approve the Minutes of the November 26, 2019 Regular Board Meeting. Seconded by Paula Yensen. A VOICE CALL VOTE WAS TAKEN. All in favor. Motion carried.

4. REPORTS

A. President's Reports - C. Meschini

Connee noted information for the People In Need Forum in the Board packet. The Forum will be held Saturday, January 25, 2020 at MCC from 8 a.m. – 1 p.m. She invited all to the Board Holiday Party following this meeting.

B. Director's Report - S. Block

Scott Block provided highlights of his director’s report:

 ACMHAI signed on to the initiative to create a Medicaid Technical Assistance Center. Philanthropy and other government or quasi-governmental funders have also expressed support for a state-run, centralized Medicaid Technical Assistance Center. These funders are interested both in the overall health and functioning of their grantees and the people they serve. They want to avoid funding services that are reimbursable by Medicaid. This could happen if the community provider is not ready or able to bill Medicaid for that work. Philanthropic and other public dollars would be better spent on innovation or filling in the gaps for services that Medicaid does not cover, rather than duplicating what Medicaid could fund. This is not just the MHB trend and is based on a larger effort of many different funders.

 MHB is sponsoring Capacity Building Volunteer Center of McHenry County Trainings/Workshops:

 Negotiating and Calculating Indirect Rates for Grant Applications, Tuesday, 1/7/20 from 9 am to 12 pm.

 Volunteer Management Certification, Thurs., 1/16/20 from 9 am to 4 pm & Fri., 1/17/20 from 9 am to 2 pm. 

 Effective Presentations & Public Speaking, Tuesday, January 21, 9 am to 12 pm.

 HR for Nonprofits Masterclass, Tuesday, January 28, 2020 from 8:30 am to 2 pm.

 Internal Controls for Nonprofits, Thursday, February 6, 2020 from 9 am to 12 pm.

 Grant Writing Workshop, Wednesday, February 12, 2020 from am to 3 pm.

Through MHB sponsorship, these trainings help all agencies build capacity. Additionally, MHB Staff have been working towards providing Core Competency, Motivational Interviewing, and de-escalation trainings.

Ongoing trainings open to the public include QPR Suicide Prevention program and Mental Health First Aid. The new ACE Interface Training kicks off in February 2020 and already has 35 individuals registered.

 Epilepsy and Brain Injury Services Update: Independence Health has on-boarded 2 Case Managers. They have started processing referrals and patient requests for care. Per Dr. Rossi’s request, MHB is working with Rush Medical Administrators to complete the Funding Agreement requirements with the goal of providing local services in January. With input from Dr. Rossi, the MHB will host a meeting in 2020 to discuss care coordination and collaboration with representatives of Independence Health & Therapy (IHT), Northwestern Medicine (NWM), Rush Medical Center and Epilepsy Foundation of Greater Chicago (EFGC). An Open House will follow for the public to attend and meet the new providers. Recently, Scott met with Epilepsy Foundation Board at the Commerce Street office and was able to transfer some MHB owned equipment to IHT. Scott is working with Rush to contract for remaining equipment. Dr. Rossi believes it will be at least mid-January before his practice is operational. To date, about 20 clients have visited IHT, no one has contacted NWM. Remaining furniture and equipment will come back to MHB for possible reassignment. MHB has found that the assignment of equipment is easier than giving of equipment due to governmental regulations.

 MHB ED is working with Epilepsy Foundation of Greater Chicago to train 5 local volunteers in CDC approved Epilepsy and Seizure First Aid training so McHenry County has a local “in person” option for training requests with a small number of attendees. EFGC offers a 45-minutes webinar training program electronically unless significant numbers of attendees request live training on a given date/time. Scott plans to do a local train-the-trainer curriculum. Dawn suggested inviting school nurses to this meeting.

 MHB Ethics & Compliance Committee - next meeting is scheduled for Tuesday, January 14, 2020 at 5 pm.

 MHB Finance and Audit Committee - next meeting is scheduled for Tuesday, January 21, 2020 at 5 pm.

 MHB staff has hosted several year-end reconciliation/ FY20 budget meetings with select providers.

 Saturday, March 7th at 8:30 a.m. is the proposed date for the annual Board Planning/Development meeting.

C. Finance and Audit Committee - S. Melei

i. Treasurer's Report Review - Jane Wacker

Sam Melei noted the Finance and Audit Committee did not meet this month. Jane Wacker provided a review of the Treasurer’s Report:

Pp. 33 – Version 1 (V1) Balance Sheet is provided with adjusting entries and recognizes further payables are to come. Current Property Taxes Receivable are at $23,212 which is the Uncollected amount for this year and will be removed as staff recognizes what is incoming for next year.

Due to County General Fund is the April – November Health Insurance. This will eventually be taken out from this account by the County to catch up. The Fund Balance will change as we come to year’s end.

The last date to enter FY19 expenses is December 30.

Pp. 34 - Salaries shows as a higher figure than normal because there were 3 payroll periods during the month. Health Care Plan Premiums received for September, October and November are high also because of payroll period timing. Light and Power is higher due to timing of payments.

Building Repair and Maintenance used remaining dollars for completion of painting in common areas and upstairs. Computer Program Maintenance will be adjusted next month to a lesser figure.

Office Equipment budget was used to purchase microphones.

Legal Services – due to their staff changes, next month’s bill will reflect 3 months of service totaling roughly $12,000. Legal Services remains under budget for the year.

Salaries shows 101%, MHB budgets Salaries and Salary Merit Pool are shown on 2 separate lines.

Pp. 35 - Client Transportation is over budget and has been discussed previously. Translation Support Agencies is over budget and there are funds available to cover this overage.

Network Marketing/Promotion - a large payment included ads for MCHELP APP for high school sports programs.

Pp. 36 - FFS Report - any FFS funding that met caps are highlighted in blue in the projected column. All Grants are projected at what the Grant amount was for the year. If a POP had a vacancy and didn’t claim full amount, it shows as an excess. The only items anticipated to change next month is the FFS.

Pp. 41 - Projected utilization for the year is roughly $3M, and budgeted $3.4M of Utilization of Fund Balance. MHB will have return of unspent grants with reconciliation dollars. This will be reviewed in-depth at the January Finance meeting when we have a better idea of year end and can build the spenddown plan accordingly.

A handout showing MHB insurance coverage and premium summary was discussed. There has been no change in the document since it was presented last month’s Board meeting under New Business. This is included for action on the Consent Agenda.

5. CONSENT AGENDA - FOR ACTION

A. 201912-01 Treasurer's Reports for the Period Ending November 30, 2019

B. 201912-02 MHB Monthly Bills - FY 19 $947,994.96; FY20 $12,827.54

C. 201912-03 Insurance Coverage and Premium Summary FY 2020

Cathy Ferguson motioned to approve the Consent Agenda, items A, B, and C. Seconded by Mike Baber. A ROLL CALL VOTE WAS TAKEN. Cathy Ferguson - Yes, Sam Melei – Yes, Dawn Pruchniak – Yes, Sarah Wilson – Yes, Paula Yensen – Yes, Michael Baber - Yes, Rachel Boldman – Yes, Tracy Champion – Yes, Connee Meschini – Yes. All in favor. Motion carried.

6. OLD BUSINESS - FOR DISCUSSION/FOR ACTION – None.

7. NEW BUSINESS - FOR DISCUSSION/FOR ACTION

A. Why ACMHAI?

Scott presented an overview of the Association of Community Mental Health Authorities of Illinois (ACMHAI). This organization differs from other orgs in the state in that it solely represents mental health boards which gives it a trade association feel. There are 32 total members with roughly $80M in tax levy funds that have that ability to impact services. Members have monthly meetings and include participation from government officials. This helps to inform the MHB and its processes.

ACMHAI members benefit from, the lobbyist, Government Strategist, who have been successful in several noteworthy State platforms. Each year a legislative agenda is developed. Two examples of their work:

 MHB exclusion provided within County Board consolidation legislation

 Stopped Sheriff’s Association legislation aiming to divert 20% of MHB levies to local Sheriff’s Departments The Lobbyist contract is $45,000 annually which helps to accomplish work local MHB’s can’t do individually. MCMHB’s membership fee is $16,000 and is based off of individual levies,.0025 of most recent levied year or capped. Four membership meetings are held each year. Scott is trying to get one meeting held at MCMHB. All Board members are invited to attend the membership meetings. Scott will provide information about meeting agendas and speakers. The meetings generally have 30-40 people in attendance and typically end with a roundtable discussion to share each community’s activities and programs.

B. MHB FY20 Major Activities Calendar – No discussion.

C. MHB 2018-2020 Three Year Plan Progress Report – No discussion.

8. MEMBERS' COMMENTS

Cathy Ferguson - McCOG seeks to add a mental health initiative on the agenda and will vote on the proposal in January. Mike Baber - attended Scott Campbell’s retirement party. Scott noted that a card was sent on behalf of the MHB.

Paula Yensen –attending Habitat for Humanity Ribbon Cutting Ceremonies and invited to be on capital campaign for Senior Services Committee. Jack Franks has transportation concerns and wants a committee to seek affordable options. Scott added that Jerry Monica, Habitat for Humanity, has been invited to MHB meeting. Scott noted ACMHAI is working to provide affordable housing and has used local MHB funds towards this project. These funds along with CDBG funds, and home grants can create a significant package.

9. PUBLIC COMMENT – none

10. EXECUTIVE SESSION [PURSUANT TO 5ILCS 120/2 (C) (21)] - SEMI-ANNUAL REVIEW OF EXECUTIVE SESSION MINUTES

Paula Yensen motioned to move into Executive session at 5:21 p.m. Seconded by Sarah Wilson. A ROLL CALL VOTE WAS TAKEN. Cathy Ferguson - Yes, Sam Melei – Yes, Dawn Pruchniak – Yes, Sarah Wilson – Yes, Paula Yensen – Yes, Michael Baber - Yes, Rachel Boldman – Yes, Tracy Champion – Yes, Connee Meschini – Yes. All in favor. Motion carried.

Sarah Wilson motioned to come out of Executive Session at 6:02 p.m. Seconded by Rachel Boldman. A VOICE CALL VOTE WAS TAKEN. All in favor. Motion carried.

No action was taken in Executive Session except the semi-annual approval of Executive Session Minutes as allowed by the Open Meetings Act.

11. ADJOURN – The meeting adjourned at 6:05 p.m.

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