McHenry Times

Village of Fox River Grove Special Events Committee met Sept. 14.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Meeting called to order at 7: 06 PM by Jamie Dimmick.I

I. ROLL CALL

Members Present: Jamie Dimmick, Erin Jonas, Nicole Kole, Joanna Lindquist, Vesela Nikay, Regina Petersdorff, Lisa Smith

III. MOTION TO APPROVE MINUTES

A MOTION was made by Jamie Dimmick to approve minutes from August 18, 2022. MOTION seconded by Joanna Lindquist. All in favor. MOTION carried.

IV. PUBLIC COMMENT

NONE

V. PUMPKIN DECORATING CONTEST 2022

A. Submission deadline October 26'.

B. Winners (Cutest, Funniest, Scariest, Most Creative, and Mayor' s Choice) to be announced October 31".

C. FRG Police Department confirmed as judges.

D. Prizes?

VI. HALLOWEEN DECORATING CONTEST 2022

A. Submission deadline October 261

B. Winners ( 15t 2nd, and 3' Place) to be announced October 31s`

C. FRG Public Works confirmed as judges.

D. Prizes?

VII. FALL FUN 2022 ( OCTOBER 22")

A. Event is 2: 00 PM — 5: 00 PM. Committee members to be on hand 11: 00 AM — 2: 00 PM for set-up and 5: 00 — 6: 00 PM for clean-up.

B. Solicit community members via FRG Living Facebook page to volunteer for set- up/ clean-up.

C. Solicit local businesses/ organizations via FRG Living Facebook page to host a booth or station that provides a game or activity for attendees. Could use at least 5 more in order to more evenly cover soccer field.

D. Culver' s to provide 300 custards to be passed out for free.

E. Chamber confirmed Miss Cary -Grove to attend. Invite runners-up to attend with her. (Vesela)

a. Check ifit' s okay for her to pass out the free Culver' s custards.

F. Banner for Route 14? Check with Public Works. (Jamie)

G. Check with FRG Community Church if interested in hosting a kids game, bounce house, or craft.

VIII. HOLIDAY DECORATING CONTEST 2022

A. FRG Fire Department confirmed as judges.

B. Prizes?

IX. TREE LIGHTING 2022 (DECEMBER 312D)

A. Event is 2: 00 PM — 4: 30 PM.

B. Santa arrives via fire truck 2: 30 PM.

C. Pictures with Santa and Stories with Mrs. Claus to take place under 20' x 40' tent from Algonquin Township.

D. CGHS Swing Choir to perform at some point during event, preferably not at beginning 2: 00 PM, when Santa arrives 2: 30 PM, or end 4: 00 PM. Maybe 3: 00 PM? (Regina)

X. SANTA PARADE (DECEMBER 17TH

A. Parade steps off 3: 00 PM.

B. Staging area Mercy Barrington Medical Center parking lot at corner of Route 22 and Kelsey Road.

C. Parade to follow same route as last year — Hunters Farm to FRG Fire Department.

D. Participation fee of $50 to be split 50/ 50 between FRG Police Department and FRG Fire Department.

XI. OTHER BUSINESS

A. Committee to have a table at Chamber' s Halloween Walk on Saturday, October 291 at Stone Hill Center 1: 00 PM — 2: 00 PM to pass out candy and a flyer with committee' s yearly events on it. (Jamie/ Regina)

B. New village website should be up and running soon. Committee to have access to add/ edit Special Events Committee page.

XII. ADJOURNMENT

A MOTION was made by Jamie Dimmick to adjourn meeting at 8: 12 PM. MOTION seconded by Regina Petersdorf. . All in favor. MOTION was carried.

https://cms5.revize.com/revize/foxrivergrove/document%20center/Minutes/Special%20Events%20Committee/Special%20Events%20Committee%20Minutes%209-14-2022.pdf