City of McHenry City Council met April 3.
Here are the minutes provided by the council:
Attorney McArdle opened the session with a motion for Alderman Glab to be May Pro Tem.
A motion was made by Alderman Miller and seconded by Alderman McClatchey for Alderman Glab to be May Pro Tem: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nays, 1-abstained, Alderman Glab. Motion carried.
Pledge of Allegiance: Alderman Glab led the pledge.
Roll Call: Alderman Glab called the roll call.
Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller, and Mayor Jett-absent. Others present Attorney McArdle, Administrator Morefield, Director of Public Works Strange, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson-absent, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Deputy Clerk Johnson, and City Clerk Ramel.
Pledge of Allegiance: Alderman Glab Led the Pledge of Allegiance
Public Comments: RWJ Ranch May 6th, 1-6 one year Kentucky Derby Party at the barn in McHenry. (Bridgett) – Thanked Director Hobson.
Consent Agenda: Motion to Approve the following Consent Agenda Items as presented:
A. Contingent upon the approval of the FY23/24 Budget, an award of bid for the 2023 Road Resurfacing Program to Curran Contracting Company of Crystal Lake, Illinois in the amount of $1,706,594.62; a 10% construction contingency of the awarded contract price in the amount of $170,659.46; and, an IDOT Resolution for Maintenance (BLR 14220) to fund the project utilizing Motor Fuel Tax Funds. (Public Works Director Strange)
B. Contingent upon approval of the FY23/24 Budget, an award of bid for the Dartmoor Drive Resurfacing Project to Peter Baker and Son Company of Lake Bluff, Illinois in the amount of $735,264.52; and, a 10% construction contingency of the awarded contract price in the amount of $73,526.45. (Public Works Director Strange)
C. Contingent upon the approval of the FY23/24 Budget, waiver of bidding requirements, and award of the 2023-2024 Snow Removal Contract to Langton Snow Solutions, Inc. in the amount of $35,650 with a retainer of $23,172.50. (Public Works Director Strange)
D. Contingent upon the approval of the FY23/24 Budget, approval of Task Order #1 for Phase III Engineering Services for the Dartmoor Drive Resurfacing Project with Hampton, Lenzini, and Renwick, Inc. of Elgin, Illinois in the amount of $82,595.00. (Public Works Director Strange)
E. Approval of an Ordinance approving a Right-of-Way Permitting Agreement between the City of McHenry and i3 Broadband. (Pubic Works Director Strange)
G. Authorize the Mayor’s execution of an Easement and Maintenance Agreement between Home State Bank, as Trustee Under Trust Agreement dated 11/17/95 known as Trust #4361, and the City of McHenry for the installation and maintenance of storm sewers. (Public Works Director Strange)
H. Appointment of Terence Locke to the Planning & Zoning Commission with a term expiration date of April 30, 2023. (Community Development Director Polerecky)
J.Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, accept the event schedule; approve the use of city services related to the event at 50% of actual costs; approve the special event liquor license; approve placement of temporary signage; and, approve the fireworks display on Sunday, July 10, 2023, in conjunction with the event. (Parks and Recreation Director Hobson)
K. Bands, Brews, and BBQs Event (McHenry Rotary Club) – As presented, approve the use of Petersen Park from Thursday, July 17th through Monday, August 21st; approve a special event liquor license; approve the use of city services related to the event at 50% of actual costs; and, approve the placement of temporary signage. (Parks and Recreation Director Hobson)
L. Haunted Hayride Event (Wonder Lake Ski Show Team) – As presented, approve the use of Petersen Park/Farm on October 6, 7, 13, 14, 20, and 21; and, waive park use and sign permit fees.
M. Parks & Recreation Facilities & Special Use Permit Requests;
N. March 20, 2023, City Council Meeting Minutes;
O. Issuance of Checks in the amount of $249,611.11.
A motion was made by Alderman McClatchey and seconded by Alderwoman Miller to approve Consent Agenda Items as presented: Roll Call: Vote:6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays-, 1-abstained-Alderman Glab. Motion carried.
No public comment.
*Clerks note: Item pulled by Alderman Santi
F. Authorize the Mayor’s execution of a Standstill Agreement Between the City of McHenry and Shodeen Group, LLC to facilitate the development/redevelopment of certain properties in downtown McHenry. (Staff)
A motion was made by Alderman Santi and seconded by Alderman Strach to approve Consent Agenda Items as presented: Roll Call: Vote:6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nays-, 1-abstained-Alderman Glab. Motion carried.
No public comment.
*Clerks note: Item pulled by Alderman Santi
I. Taste of McHenry on Main Street Event – As presented, approve the closure of Main Street from 9 am to 5 pm on Saturday, June 24, 2023; permit open containers and consumption from 11 am to 4 pm; and, waive the fees to the event organizers. (Parks and Recreation Director Hobson)
Alderman Santi proposed a new time frame from 11 am-5 pm instead of 4 pm to waive all fees to event organizers.
A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve Consent Agenda Items with the change in hours from 11-5 pm as presented: Roll Call: Vote:6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays-, 1-abstained-Alderman Glab. Motion carried.
No public comment.
Individual Action Item Agenda:
A. Façade Grant for 1237 N. Green Street
Motion to approve a façade grant application in the amount of $19,639.50 for the property located at 1237 N. Green Street. (Economic Development Director Martin)
Alderwoman Miller wanted to know the balance of the façade grant fund, but it is coming out of next year’s budget per Director Martin. Alderman Santi did a nice job there and looks forward to having this grant pass so the family can continue to work on their properties for the city. Alderman Glab asked if we had looked at the proposal and how is it going to fit into the redevelopment of the city there, Director Martin stated that he did review the changes and they would fit in with the future development of that area.
A motion was made by Alderwoman McClatchey and seconded by Alderwoman Harding to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0-nays, 1-abstained, Alderman Glab. Motion carried.
B. Conditional Use Permit and Zoning Variance for 1004 S. Illinois Route 31 Motion to approve an Ordinance granting a Conditional Use Permit and Zoning Variation to the driveway width to the McHenry Township Fire Protection District to operate a Fire Station at 1004 S. Route 31. (Community Development Director Polerecky)
It was stated that there is no immediate time frame for construction currently. Continuants and FD Trustees were also present. There was an explanation for the conditional use of the FD and the width of the driveway.
Alderman McClatchey stated one of the best in town and thanked them. Alderman Glab also commended them giving positive feedback as well. Alderman Harding wanted to know about the signals so they will be handled, it was explained how they will be treating the intersection during emergency responses.
A motion was made by Alderwoman Strach and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nays, 1-abstained, Alderman Glab. Motion carried.
C. Zoning Map Amendment for the Properties Located at 3812 and 3814 Main Street Motion to approve an Ordinance granting a Zoning Map Amendment for the properties located at 3812 and 3814 Main Street to RA-1 Attached Residential District and RS-4 High-Density Single-Family Residential District, respectively. (Community Development Director Polerecky)
A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nays, 1-abstained, Alderman Glab. Motion carried.
D. Zoning Text Amendments to the City of McHenry Off-Street Parking and Loading Ordinance
Motion to approve an Ordinance granting Zoning Text Amendments to the City of McHenry Off-Street Parking and Loading Ordinance to eliminate the 10 spaces per 1,000sf standard for bars/taverns and replace it with 4 spaces per 1,000sf or 1 space per every 4 seats, whichever is greater. (Community Development Director Polerecky)
Alderman Glab had some concerns about reducing parking and was worried about the overflow and would rather have more than less.
A motion was made by Alderman Strach and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nays, 1-abstained, Alderman Glab. Motion carried.
Discussion Item Agenda:
A. Conceptual Presentation – Redwood Townhome Development at the southwest corner of Chapel Hill Road and Illinois State Route 120. (Community Development Director Polerecky)
Paul from Redwood took the podium to give an overview of the Redwood Living Development. Thanked The City Council for the time tonight to go over the development proposal. The presentation included the demographics of those who generally chose Redwood to live at. Also reviewed during the presentation were the interior and choices of the units along with the garage styles as well. The site plan was 180 homes and there would be two phases. The maintenance was also covered including snow removal, mowing, landscaping, etc.
Alderman McClatchey wanted to know if the brick was real, confirmed synthetic stone but it is an actual stone composite base, not plastic.
Alderwoman Miller thanked Paul for his time, stating that the development could serve the community well with our aging population. Alderwoman Miler also asked where else she could see Riverwoods developments. It was confirmed that there is a site going up in Volo, as she had asked where she could visit that is close. Lockport is another, and Crystal Lake is behind the Walmart there is also one and one in Aurora. The developments are pet friendly as confirmed by Alderwoman Miller, also a pet washing area too. There is no street parking, also confirmed by Paul, there will be guest parking as well.
Alderman Strach asked about the concrete drives and streets and wanted to know who maintains that it was confirmed that Redwood would do this quickly.
Alderman Glab wanted to know if there are sized restrictions there are some with dogs within the lease. Wanted to know if the ordinance is ok with McHenry as confirmed with Director Polerecky nothing stands out that would not at this time.
Alderman Harding asked about the playground area, there is typically not one because that is not the type of resident that is attached there. There will also be a fire study as well, they will be required to have sprinklers. This discussion went on for some time. The majority agreed that this could be beneficial to move forward with hearing more.
B. Presentation and Discussion of the Proposed 2023/2024 Fiscal Year Budget to include – Updates from March 20, 2023, City Council Meeting, Special Revenue Funds, Capital Projects & Debt Service Funds, Enterprise Funds, Internal Service Funds, and Fiduciary Funds. (City Administrator Morefield)
Administrator Morefield reviewed slides and also provided the council with a packet and details regarding the funds for their review. After tonight the narratives will be finished by Administrator Morefield and Director Lynch and the packets will be put together for May 1st fiscal year.
Staff Reports:
Staff reports are provided at the first meeting of each month.
Mayor’s Report: absent
City Council Comments: Alderman Santi stated for the last 6-8 years and how it functions stated was very smooth and has been flowing very well with Director Lynch and Administrator Morefield and the directors as well. Wanted to applaud them.
Attorney McArdle talked about the process/memorandum about the hiring of the new City Administrator, as Mayor Jett would like feedback regarding this, along with Ann for Human Resources as well. Per Attorney McArdle, they wanted some feedback regarding this. Alderman Glab wanted to know if this could go onto another agenda.
Alderman Harding wanted to know what the policy is in the city if a Director needs it, there is a recruitment process according to Ann in HR. policy vs. process was discussed for some time. There will be a future discussion on this.
Executive Session as needed: Not needed
Adjourn: A motion was made by Alderman Santi and seconded by Alderman McClatchey to adjourn the meeting at 8:28. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Harding, Alderman Strach, Alderman Devine, Alderwoman Miller. 0- nay-, 1-abstained, Alderman Glab. Motion carried.
https://cms8.revize.com/revize/mchenryil/Document_Center/BoardDocs/City%20Council/7.I.%20Minutes%204.3.23.pdf
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