McHenry Times

City of Crystal Lake City Council met Nov. 19

Here are the minutes provided by the council:

Call to Order

Mayor Haleblian called the meeting to order al 7:00 p.m.

Roll Call

Mayor Haleblian and Councilmembers Ellen Brady, Cameron Hubbard , Mandy Montford, Ian Phil pol and Denise Smith were present. Council member Brett Hopkins and City Clerk Nick Kachiroubas were absent.

City Manager Eric Helm, Deputy City Manager Nick Hammonds, Direclor of Public Works and Engineering Mike Magnuson, Community Development Director Kathryn Cowlin, Finance Director Jodie Hartman, Police Chief James Black, Fire Rescue Chief Craig Snyder, City Attorney John Cowlin, and Youth Commission members Leo Camasta and Charlie Benton were also present. Special Legal Counsel Victor Filippini was also present telephonically.

Pledge of Allegiance

Mayor Haleblian an introduced Cub Scout Pack 156 to help lead in the Pledge of Allegiance.

Approval of Minutes

Councilwoman Montford moved to approve the meeting minutes of November 5, 2024 as presented. Councilwoman Smith seconded the motion. On roll call, all present voted yes.

Motion passed.

Accounts Pavable

Councilwoman Montford moved to approve the November 19, 2024. Accounts Payable in the amount of $4,463,092.39. Councilman Philpol seconded the motion. On roll call, all present voted yes. Motion passed. 

Public Presentation

Mayor Haleblian asked if there was anyone in the public who wished to speak about an item not found on the agenda.

Mayor Haleblian closed Public Presentation. 

Mayor's Report

Mayor Haleblian proclaimed Williams Street, between Woodstock Street and Crystal Lake Avenue, North Pole Avenue beginning after the Festival of Lights Parade until the end of December.

Mayor Haleblian introduced Leo Camasta and Charlie Benton, members of the Youth Commission. He thanked Councilwoman Smith and City staff for their work in getting the Commission started.

Councilwoman Smith thanked Mr. Camasta and Ms. Benton for their work on the Commission.

Mr. Camasta and Ms. Benton provided the Mayor and City Council with a summary of their future plans and a summary of the Youth Commission projects.

City Council Reports

Councilwoman Brady said everyone is looking forward to the parade on Friday.

Councilwoman Smith commended Public Works staff for getting into the holiday spirit with the Downtown Crystal Lake/ Main Street video.

Consent Agenda

Councilwoman Brady moved to approve a Consent Agenda, including Items 9, and adding Items 11,12,13,14,15,16, 17, and 18. Councilman Philpot seconded the motion.

Mayor Haleblian asked if anyone wished to speak on the Consent Agenda. No one wished to speak. Mayor Haleblian closed public comment on the consent agenda.

On roll call, all present voted yes for items 9,12,13,14,15,16,17, and 18. Councilwoman Smith abstained from voting on item 11. Motion passed.

11. Awarded the bid for construction of the Three Oaks Recreation Area Pedestrian Trail - Segment 1 to the lowest responsive and responsible bidder, Foundation Mechanics, LLC, and adopted a Resolution authorizing the City Manager to execute a contract with Foundation Mechanics, LLC in the amount of $1,594,943.00, execute change orders for lip to 10% of the contract amount, and approve warranted completion date change orders relating to the contract.

12. Awarded the contract for the purchase and delivery of salt for water treatment to the lowest responsive, responsible bidder, Midwest Salt, LLC, and adopted a Resolution authorizing the City Manager to execute a contract with Midwest Salt, LLC for water treatment salt in the amount of $133. 68 per ton.

13. Awarded a contract for purchase and delivery of Liquid Anti-Icing & De-Icing Chemicals to the lowest responsive, responsible bidder, Kaplan Paving LLC dba Kaplan Liquid Solutions, and adopted a Resolution authorizing the City Manager to execute a one-year contract with Kaplan Paving LLC dba Kaplan Liquid Solutions in the submitted bid amounts, with two (2) optional one-year extensions.

14. Adopted a Resolution authorizing the City Manager to execute an agreement with Henderson Products, Inc., in Huntley, IL, for the aftermarket equipment upfit of two (2) 2024 Ford Super Duty Pickups and one (1) 2024 Ford F550 Cab & Chassis in the total amount of 5190,607.00 using NPPGov contract #PS22170, execute change orders for up to 10% of the contract amount, and approve warranted completion date change orders relating to the contract.

15. Amended the Resolution (Res.23R-18) for the lease of GPS/AVL/Camera equipment from Samsara Inc. through the Sourcewell Purchasing Cooperative, Contract #020221-SAM.

16. Adopt a Resolution: Designating the items identified in Exhibit "A" as surplus property, and Authorizing surplus items to be disposed of as designated in Exhibit "A, " and Authorizing the City Manager to execute an agreement with Obenauf Auction Service, Inc. for the sale of City surplus property, and Authorizing surplus items not sold, donated, or whose proposed auction price is less than a scrap price, be scrapped in accordance with the City's scrap metal policy.

17. Adopted an Ordinance waiving the competitive bidding requirements under City Code Section 102-3 and authorization for the City Manager to enter into a contract for Residential and Commercial Water Meter Replacement Program Services Phase 2 to Veregy, LLC, in the amount of 56,387,929.00 that includes a 5% contingency for unforeseen changes.

Adopted an Ordinance waiving the competitive bidding requirements under City Code Section 102-3 and authorization for the City Manager to enter into a contract for water endpoints and software annual fees to Aclara Technologies, LLC, in the amount of $I,434,646.43, allowing for a 5% contingency for unforeseen changes.

Adopted an Ordinance waiving the competitive bidding requirements under City Code Section 102-3 and authorization for the City Alanager to enter into a contract for iPERL water meters to Core & Alain, LP, in the amount of $1,732,950 allowing for a 5% contingency for unforeseen changes.

Adopted an Ordinance waiving the competitive bidding requirements under City Code Section 102-3 and authorization jar the City Manager to enter into a contract for Neptune water meters to Ferguson Waterworks, LLC, in the amount of 5683,434.80, allowing for a 5% contingency for unforeseen changes.

Adopted an Ordinance waiving the competitive bidding requirements under City Code Section 102-3 and authorization for the City Manager to enter into a contract for a customer portal to Vertex One, LLC, in the amount ofS31,025.00, allowing for a 5% contingency for unforeseen changes.

Adopted an Ordinance amending Section 515. Water and Sewer. of the City Code.

18. Adopted a Resolution determining the 2024 tax levy in compliance with the Truth in Taxation Law.

10. Liquor Code Amendment to Class 29 Liquor License requirements for outdoor liquor sales and consumption

City Manager Eric Helm provided an overview of the proposed change to the Class 29 Liquor License requirements to allow the Liquor Commissioner to approve the sale/serving of liquor on a patio within 100 feet of property zoned residential. This change is being made in advance of the Lake Roots liquor license request. Mr. Helm explained this change has been made to other liquor license classes for restaurants such as 1776.

Councilman Philpot said he is in favor of the change, and asked if a larger public hearing is needed when the buffer requirements are proposed to be changed to help notify neighbors of the change.

Mr. Helm explained notices are sent out for zoning hearings, but liquor licenses are on agendas to be considered at a public City Council meeting.

Special Legal Counsel Victor Filippini stated a public notice requirement could be added to the liquor license classification if desired by the City Council. Unlike zoning approvals, liquor licenses are renewed on an annual basis. If there is an issue with an establishment there would be an opportunity to address it at that time.

Mr. Helm said if the City Council desires to add the public notice requirement, the other liquor license classes with similar patio requirements should also be amended.

Councilwoman Brady moved to amend City Code Section 329-3, Section 329-5 CAC).

Councilman Hubbard seconded the motion. On roll call, all present voted yes. Motion passed.

Council Inquiries and Requests

Councilman Philpot asked if a social district, similar to that in Cary, would be possible to have in Downtown Crystal Lake.

Mayor Haleblian and Councilmembers Montford, Hubbard and others were in support of exploring the idea.

Councilwoman Smith asked for clarification of the existing DORA areas.

Councilwoman Brady said she would be interested in exploring the idea of the social district.

Police Chief James Black said the idea would have to be explored.

Mayor Haleblian said it has been successful in other communities, so he is curious to what other communities are doing.

Adjournment

There being no further business, Councilwoman Brady moved to adjourn the meeting at 7:30 p.m. Councilman Philpot seconded the motion. On voice vote, all present voted yes. Motion passed. 

https://ecode360.com/CR2206/document/753110215.pdf