McHenry Times

Village of Algonquin Committee of the Whole met July 15

Here are the minutes provided by the committee:

Trustee Glogowski Chairperson, called the Committee of the Whole meeting to order at 7:50 p.m.

AGENDA ITEM 1: Roll Call to Establish a Quorum

Present: Trustees, Jerry Glogowski, Laura Brehmer, Brian Dianis, Maggie Auger, Bob Smith, John Spella, President, Debby Sosine and Clerk, Fred Martin.

A quorum was established

Staff in Attendance: Tim Schloneger, Village Manager; Dennis Walker, Chief of Police; Patrick Knapp, Community Development Director; Stacey Van Enkevort, Recreation Director; Nadim Badran, Public Works Director; Attorney, Kelly Cahill.

AGENDA ITEM 2: Public Comment:

None

AGENDA ITEM 3: Community Development:

Mr. Knapp:

A. Consider the Vigeo Care Center Anniversary Public Event on August 13, 2025

Jessica Christiansen, of Vigeo Care Center, is seeking approval of a Public Event License for an anniversary event.

Vigeo Care Center will be hosting its 1st anniversary event on August 13, 2025, from 3:00 PM to 8:00 PM at its location, 1442 Merchant Drive. It will take place both inside the business and in the adjacent parking lot. The event will include product demonstrations, social activities, complimentary food, and live acoustic music from 3:00 PM to 7:00 PM. Village Vintner will provide catering services and will be inside the building. There will also be a multi-Chamber Ribbon Cutting Ceremony, including the Algonquin-Lake in the Hills, Huntley Area, and Northern Kane County Chambers of Commerce. The expected number of attendees is two hundred fifty (250).

Parking will be available on-site.

The Applicant is also seeking approval of two (2) food trucks to provide complimentary food to event attendees.

While the intent is for the food to be provided at no cost as part of the event, food trucks are not typically permitted in locations within close proximity to existing brick-and-mortar food establishments, such as those in the Randall Road Corridor. As such, the food truck request does not meet the Village’s policies related to mobile food vendors.

Allowing food trucks in this area, even as part of a private event, will create inconsistencies with established policy and may set a precedent for similar future requests. For this reason, Village staff does not recommend approval of the food truck portion of the request and suggests they cater from an existing business in Algonquin, as they are doing with the Village Vintner.

All Village Departments and the Algonquin-Lake in the Hills Fire Protection District (ALFPD) have reviewed this request and recommend that the Committee of the Whole advance this matter to the Village Board for approval, subject to the following conditions:

• Public Event License Fees shall be paid prior to the event;

• Village Police officers and other officials shall have free access to the event at all times to ensure that the event complies with the Municipal Code;

• Final site and circulation plans are subject to review and approval by Village Staff and the ALFPD; Public Event License – Vigeo Care Center Anniversary Event – August 13, 2025

• Impacted neighboring tenants shall be notified of the event at least one week in advance;

• A minimum of 5 feet of unobstructed sidewalk in front of the business must be maintained at all times;

• The accessible parking spaces and access aisle in the event area shall be temporarily relocated for the duration of the event. The location and signage are subject to Village Staff approval;

• No alcohol shall be sold or consumed on the property;

• No temporary signage, such as flags or portable ground signs, is permitted on or off-site; • Barricades shall be used to indicate the limitations of the event;

• Any temporary tents or structures shall be properly secured. The band tent shall have a current fire retardant certification. No cooking shall take place under a tent. In the event of unfavorable weather conditions, any temporary tents or structures shall be vacated and removed, and no temporary tent or structure shall be used for shelter;

• The event coordinator is responsible for suspending or canceling the event in case of structural concerns, electrical malfunctions, or storms that may include wind above 40 mph, lightning, tornado warnings, unruly crowds, or any other issues that may pose a risk or danger to the public.

If the Committee advances the request with food trucks to the Village Board, staff recommends the following conditions:

• The food trucks are strictly prohibited from selling food or beverages directly to individual attendees or members of the public. No on-site sales or individual transactions are allowed;

• The food truck operators shall each apply for a Special Event Permit at least 5 business days prior to the event. The applicant shall apply applicable Temporary Food Service permit(s) from the McHenry County Health Department and the approved permits shall be shared with Village Staff. All necessary inspections shall be allowed to occur.

It is the consensus of the Committee to allow the food trucks and forward this to the Village Board for approval

B. Consider the America’s Antique Mall Public Event/Car Show on August 16, 2025

Julie Coppedge, of America’s Antique Mall, is seeking approval of a public event/entertainment license for a car show. The applicant is collaborating with Rudy Kay from Cruisin’ Music Radio to host the car show on Saturday, August 16, 2025, from 10:00 am to 2:00 pm, in the parking lot of America’s Antique Mall at 2451 South Randall Road.

This event will be the second car show hosted by America’s Antique Mall this year. The car show will include a food truck, a DJ for music and announcements, and will promote shopping at the antique mall. Car registration will be from 10:00 am to 11:30 am. The registration fee will be $20 per vehicle and attendees can enter for free.

Please note that the food truck is consistent with the Village’s policies regarding mobile food vendors, as there are no existing brick-and-mortar food establishments in the area.

The parking spaces in the center of the parking lot will be reserved for the car show participants and the food truck. There are one hundred eight (108) parking spaces in the center parking rows, not including six (6) ADA parking stalls. The food truck will use four (4) of these parking spaces. The applicant noted that the participating vehicles will be spread out for viewing and will not occupy all one hundred four (104) spaces. Attendees and customers will park in the perimeter parking rows, which total sixty-eight (68) parking spaces. Staff recommends a condition to limit the number of car show vehicles allowed to register to ninety-five (95) and to restrict the car show parking area to the interior parking spaces.

All Village Departments have reviewed this request and recommend that the Committee of the Whole advance this matter to the Village Board for approval, subject to the following conditions:

• Public Event License Fees must be paid prior to the event;

• Village Police officers and other officials shall have free access to the event at all times to ensure that the event complies with the Municipal Code;

• A maximum of ninety-five (95) car show vehicles shall be allowed. Such vehicles shall only park in the interior parking rows, as shown in green on the site plan;

• Impacted neighboring tenants shall be notified of the event at least one week in advance; Public Event License – America’s Antique Mall Car Show – August 16, 2025

• The Applicant shall provide written permission from the adjacent property owner(s) for the use of their parking facilities prior to the event;

• Traffic on public roadways shall not be impeded in any manner;

• Final site and circulation plans are subject to review and approval by CD Staff, Police, Fire, and Public Works as needed. Any changes to the site plan, event days, event hours, and details of the event shall be approved by Village Staff before such change can occur;

• All drive aisles shall remain clear of vehicles or other obstructions at all times;

• A minimum of 5 feet of unobstructed sidewalk in front of the business must be maintained at all times, including in front of the DJ Booth. Vehicles shall not be parked on the sidewalk;

• All parking shall be on paved surfaces approved for such use;

• The Village of Algonquin does not provide water or electricity for food trucks;

• The food truck operators shall each apply for a Special Event Permit at least 5 business days prior to the event. Temporary Food Service permit(s) shall be obtained from the Kane County Health Department and the necessary inspections shall be allowed. A copy of the permit(s) shall be shared with the Village of Algonquin Community Development Department;

• The event coordinator is responsible for suspending or canceling the event in case of structural concerns, electrical malfunctions, or storms that may include wind in excess of 40 mph, lightning, tornado warnings, unruly crowds, or any other issues that may pose a risk or danger to the public;

• Any temporary tents or structures shall be properly weighted or tied down. In the event of unfavorable weather conditions, any temporary tents or structures shall be vacated and removed, and no temporary tent or structure shall be used for shelter;

• No temporary signage, such as flags or portable ground signs, is permitted on or offsite;

• No alcohol shall be sold or consumed on the property.

It is the consensus of the Committee to forward this to the Village Board for approval

C. Consider Development Milestones for the Car Wash and Self-Storage Special Uses in the 2075 Redevelopment Subdivision

This item was continued from the July 8, 2025, Committee of the Whole to give staff a chance to recommend development milestones for the developers to achieve in the next six months, or by February 5th, 2026, assuming an August 5th, 2025, Special Use Permit extension. Below are staff’s recommended milestones for each of the developments. The developer is also encouraged to reach each milestone in advance of the deadline. Staff believes that these are realistic milestones for each developer to meet.

2055 East Algonquin Road – Car Wash Special Use Permit

Staff’s recommended six-month goal is for construction to begin.

• Bi-Weekly status updates – Submitted in writing to Village Staff every other Friday

• Building Permit approved – Before or on Friday, October 31, 2025

○ Requires

▪ Submittal, Review, Approval, Payment

○ Note: Code dictates that a building permit cannot be issued until the Site Development Permit is issued. However, a Building Permit can be ready for issuance prior to the Site Development Permit being issued.

• Site Development Permit issued - Before or on Wednesday, December 31, 2025

○ Requires

▪ Finalizing site engineering, fees paid

▪ Bonds/LOCs submitted

▪ Applicable State & Federal Permits approved

▪ Pre-Construction Meeting

• Building Permit issued – Before or on Wednesday, December 31, 2025

○ Note: can be issued immediately after the Site Development Permit is issued.

• Construction activity commences – Before or on Friday, January 30, 2026

Recommended Development Milestones for SUPs in the 2075 Redevelopment

• Provide documentation to staff proving that the financing is secured for the $5,700,000 car wash development.

• Present Status Update to consider Special Use Extension or Termination – Tuesday, February 10, 2026, Committee of the Whole

○ If the car wash developer makes a good faith effort to meet the milestones but still does not begin construction due to an extraneous circumstance, staff recommends that the Village Engineer either recommend or deny a 3-month Special Use extension.

2075 East Algonquin Road - Self Storage Special Use Permit

Staff’s recommended six-month goal is a building that is ready to open

• Permit(s) for rooftop units retroactively submitted, reviewed, issued, approved, inspected, and closed – Before SUP is extended at the August 8, 2025, Village Board Meeting

○ Mr. Schwartz mentioned that the rooftop units were replaced at the July 8, 2025, Committee of the Whole Meeting. This work occurred between October 3, 2022, and July 3, 2023, without permits.

• Bi-Weekly status updates – Submitted in writing to Village Staff every other Friday

• Building Permit issued – On or Before Thursday, August 31, 2025

○ Requires

▪ Submittal, Review, Approval, Payment, Issuance

• Pass interior inspection related to the building permit – On or Before Friday, October 31, 2025

○ does not include inspections related to demolition, RTUs, or exterior site work

• Prestock Inspection passed – On or Before Friday, January 16, 2026

○ A passed Prestock Inspection requires approval from Community Development Inspectors and the Fire District. Once this inspection is passed, the developer can stock equipment and train staff.

• Temporary Certificate of Occupancy (or TCO) issued – On or Before Friday, January 30, 2026

○ Required

▪ Building Commissioner, Fire District, Public Works, and Zoning approval

▪ Escrow for landscaping in the amount of 110% of what remains to be completed. This amount also needs to include labor costs. Escrow will be returned once landscaping is complete and the Final Certificate of Occupancy is issued.

○ Once a TCO is issued, the Self-Storage can open to the Public. Note that there may be some outside items that cannot be completed until later in the Spring. These items typically include concrete/asphalt work and landscaping.

• The site is kept in clean condition.

• Provide documentation proving that the financing is approved to build the project.

It is the consensus of the Committee to forward this to the Village Board for approval with the stipulations that all of Staff’s bullet points, timelines and recommendations be strictly adhered to, all requirements must be met and completed by February 2026 and a that 2075 E Algonquin Rd be landscaped within 3 months and that the RTU unit permits only be issued, not closed out. If the conditions and timelines are not met, the Special Use Permit will be denied.

AGENDA ITEM 4: General Administration:

Ms. VanEnkevort

A. Consider the Algonquin Recreation Fall Events:

1) Algonquin Kite Festival – Sunday, September 28 from 11:00-3:00p at Spella Park

2) Hispanic Heritage Festival - Saturday, October 4 from 2:00-4:00p Behind the Library

3) Trick or Treat Trail – Saturday, October 18 from 4:00-6:00p on Main Street

4) Miracle on Main – Saturday, December 6 from 4:00-7:00p on Main Street

It is the consensus of the Committee to forward this to the Village Board for approval

AGENDA ITEM 5: Public Works & Safety

Mr. Badran:

A. Consider the 2025 MFT Expenditures Resolution

As a requirement of the State of Illinois to expend Motor Fuel Tax (MFT) funds, the Village is required to complete and submit the following State forms

1. BLR 14220 – Resolution for Maintenance Under the Illinois Highway Code

2. BLR 09150 – Request for Expenditure of MFT Funds

3. BLR 14222 – Estimate of Maintenance Costs Form Code

In previous years, several maintenance contracts funded by MFT were transitioned to the General Services

Operations/Maintenance Budget. Moving forward, MFT funds will instead be applied to two major programs:

• Concrete Program – Replacement of non-compliant sidewalks and curb ramps.

• Pavement Management Program – Including roadway resurfacing, pavement patching, and multi-use path replacement.

This strategic shift allows staff to prioritize MFT funds toward critical infrastructure improvements. By focusing on these two programs, the Village can maximize the mileage of roadway improvements and continue concrete replacements in roughly one-fifth of the Village, helping to mitigate the impact of escalating concrete costs.

Additionally, this approach consolidates the number of contracts utilizing MFT funds, thereby significantly reducing the amount of documentation and administrative effort required by the State—streamlining compliance with IDOT's MFT program requirements.

The amounts shown on the attached forms reflect actual bid values that have already been received and approved by the Village Board. IDOT requires that the Village Board formally adopt a resolution—BLR 14220— along with the two supporting forms (BLR 14222 and BLR 09150) to authorize the use of MFT funds for maintenance-related construction within the Village’s right-of-way. Upon approval of the resolution, IDOT will allocate the authorized amount to the Village’s MFT fund balance for eligible expenditures.

Therefore, it is the recommendation of Public Works that the Committee of the Whole take action to move this matter forward to the Village Board to pass a resolution allocating the sum of $1,779,635.23 towards MFT expenses.

It is the consensus of the Committee to forward this to the Village Board for approval

B. Consider an Agreement with H&H Electric for the 2025 Street Light Maintenance Program

The Village has reached the end of the existing contract with H&H Electric Co. for street light maintenance. This contract provides maintenance of 42 controller cabinets and 16 rapid flashing beacons (RFBs), including any non-routine or emergency repairs needed on those appurtenances, for an additional three years.

The attached schedule of prices shows the 42 controller cabinets and 16 RFBs which require routine monthly maintenance. The Village will get charged $310.19 per cabinet and $243.15 per RFB each month which results in a yearly maintenance cost of $203,020.56

$310.19 x 12 = $3,722.28 per year for each cabinet

$243.15 x 12 = $2,917.80 per year for each RFB

$3,722.28 x 42 cabinets = $156,335.76 per year

$2,917.80 x 16 RFB’s = $46,684.80 per year

TOTAL $203,020.56 yearly cost

The entire yearly cost to the Village is $203,020.56 if there are no issues or non-routine repairs needed to the system. If unforeseen circumstances occur and repairs need to be made to the street lights and their appurtenances, the Village will be charged the unit prices as listed in the contract with a total not to exceed $313,274.22.

H&H held the previous contract for the Village’s Street Light Maintenance. Staff have found their service to be satisfactory and have had no issues with the company. Since the Village will no longer be using Motor Fuel Tax funds for this program, money has been budgeted in the Street Lights Fund to pay for this service.

1. A new Street Light Maintenance contract is required to use H&H Electric Co.’s services for another three years.

2. Village-owned controller cabinets and rapid flashing beacons will receive monthly maintenance, plus additional maintenance to other assets as needed.

3. Monies from the Street Lights Fund will be utilized to cover the cost of the work.

Therefore, it is our recommendation that the Committee of the Whole take action to move this matter forward to the Village Board for approval of the Street Light Maintenance contract with H&H Electric Co. in the amount of $313,274.22. Staff is also requesting the Village Board grant the Village Manager the authority to execute extensions of this contract in 2026 and 2027 if deemed to be in the best interest of the Village.

It is the consensus of the Committee to forward this to the Village Board for approval

C. Consider an Agreement with Alpha Maintenance Services Inc. for the 2025 Hydrant Maintenance Project

Since 2017, Alpha Maintenance and Services Inc. has been integral to maintaining our village's fire hydrants. Their work ensures that our hydrants remain highly visible, aesthetically appealing, and well-protected. Each year, we have contracted Alpha Maintenance and Services Inc. to paint approximately 475 hydrants. In this packet, you will find pictures comparing our weathered hydrants to those painted last year.

• Emergency Response: Regularly painted fire hydrants ensure they remain highly visible to firefighters, which is crucial during emergencies. This visibility can significantly impact response times and effectiveness.

• Road Safety: Clearly visible fire hydrants reduce the likelihood of being obstructed by vehicles or other obstacles, ensuring they are always accessible when needed.

• Corrosion Protection: A consistent painting schedule helps prevent rust and corrosion, which can compromise the functionality of fire hydrants. This preventive maintenance is essential for the longevity of our hydrant infrastructure.

• Cost Efficiency: Regular upkeep reduces the need for extensive repairs or replacements, leading to longterm cost savings for the village.

• Urban Aesthetics: Well-maintained fire hydrants contribute to the overall attractiveness of our streets and neighborhoods, enhancing the visual appeal of the village.

• Civic Engagement: A clean and well-kept environment encourages community pride and involvement, fostering a sense of shared responsibility among residents.

• Standard Adherence: Ensuring that fire hydrants are repainted according to a regular schedule helps maintain compliance with local and national safety standards. Implementing a five-year rotational painting schedule for fire hydrants is a proactive measure that ensures public safety, preserves our infrastructure, and enhances the village's aesthetic appeal. By adopting this systematic approach, we can maintain our fire hydrants in top condition and ensure they remain functional and visible for years to come.

Currently, the Water and Sewer Operating Fund (Distribution System) has allocated $42,000.00 specifically for

Contracted Hydrant Painting. Therefore, it is our recommendation that the Committee of the Whole take action to move this matter forward to the Village Board for approval of the Contracted Hydrant Painting in the amount of (not to exceed) $41,325.00 to Alpha Maintenance and Services Inc.

It is the consensus of the Committee to forward this to the Village Board for approval

D. Consider an Agreement with Stanton Mechanical for the Public Works and Water Plant #3HVAC Controls

The control systems and software for the HVAC systems at the Public Works Facility, Water Treatment Plant #3 (WTP #3), and the Ganek Municipal Center (GMC) are outdated and experiencing ongoing issues, making it difficult to maintain appropriate temperatures in the buildings. To address these concerns, staff is recommending the replacement of the obsolete hardware and software with modern, updatable systems. The HVAC control system replacement at the GMC was approved in the FY 2024–2025 budget and is nearing completion by Stanton Mechanical. Staff recommends proceeding with HVAC control upgrades at both the Public Works Facility and WTP #3 to ensure compatibility and system integration across all three facilities. The combined budget for these two facilities in FY 2025–2026 was $220,000, with$170,000 allocated for the Public Works Facility and $50,000 for WTP #3. The final actual costs came to $176,600 for the Public Works Facility and $48,560 for WTP #3. While WTP #3 came in under budget by $1,440, the Public Works Facility exceeded its budget by $6,600, resulting in a net overage of $5,160 across both projects. This overage will be addressed by utilizing available savings from other capital projects completed under budget during the fiscal year.

To maintain continuity and allow for full integration across all three sites, staff recommends awarding the work to Stanton Mechanical for a total cost of $225,160.

It is the consensus of the Committee to forward this to the Village Board for approval

AGENDA ITEM 6: Executive Session

None

AGENDA ITEM 7: Other Business:

None

AGENDA ITEM 8: Adjournment:

There being no further business, Chairperson Glogowski adjourned the meeting at 8:44p.m.

https://www.algonquin.org/egov/documents/1754508710_98796.pdf